Safeguarding Training Administrator
If you are a strong administrator with excellent IT skills, the ability to effectively prioritise and manage your workload, and you are looking for a challenging and rewarding role, then this may be the opportunity for you.
The Diocesan Safeguarding Team supports parishes and senior clergy to safeguard children and adults who may be at risk of abuse and neglect, and those in abusive relationships.
As a vital part of the safeguarding team, the Training Administrator supports the department through a variety of tasks from the booking and administration of safeguarding training courses run by the Diocese and content management of training webpages through to the maintenance of a safeguarding training record database.
The closing date for this vacancy is Sunday, 28th January 2018. Interviews for shortlisted candidates will take place on Wednesday, 7th February 2018.
- To administer all lay and clergy safeguarding training run by the Diocese in line with the Training and Development national Practice Guidance at a range of venues, for over 3000 people, in approximately 90 sessions a year. This includes: producing a deadlines document; sourcing and working with venues; posting courses on Eventbrite and operating as content manager for publicity on the diocesan website.
- In line with the above, to administer bookings for training courses; copy course materials and respond to emails and queries on training matters. Log entry of all course participants onto a database to ensure each person has a personal safeguarding training record, and each parish has a safeguarding training profile.
- Work with the Bishop’s office and the Discipleship and Ministry Department to contact licensed and accredited clergy and lay ministers, through mailings and phone calls, to ensure the take-up of safeguarding training required by the Bishop and within the national Training and Development Practice Guidance.
- Proactive and reactive contact through mailings and phone calls with Parish Safeguarding Officers and other church officers to ensure take-up of safeguarding training required by procedures and the national Training and Development framework.
- Monitor and report on take up of online Safeguarding courses.
- Co-ordinate and liaise with voluntary Safeguarding Trainers to organise training rota, ensure training materials are provided for each session and keep an updated contact list of trainers.
- Write regular item on Training for the Safeguarding Newsletter.
General Administrative Support
- Work with IT to produce reports for the Diocesan Safeguarding Adviser on safeguarding training issues and trends, and annual statistics represented in charts and graphs for inclusion in the annual safeguarding review.
- Support the Safeguarding Team in the introduction and maintenance of the casework management database as directed by the Safeguarding Administrator.
- Content managing Safeguarding pages of Diocesan website.
- To ensure cover of the administration and logging of DBS checks within the Diocese when safeguarding administrator is not available/on leave.
- Support the safeguarding team with other tasks and projects as identified by the Safeguarding Administrator or Diocesan Safeguarding Adviser.
The Ideal Candidate
- Be in sympathy with the aims and objectives of the Church of England
- Have good clear communication skills in spoken and written English, in particular a friendly and sensitive telephone and email manner
- Be computer literate in Outlook, Word and Excel
- Be able to content manage webpages, including the content management of external websites (Eventbrite, Survey Monkey)
- Skilled in publicity and laying out documents clearly and attractively
- High level of ICT and database skills, in particular the ability to input data accurately and extract reports as required
- Be able to plan ahead and anticipate
- Be able to compartmentalise work and yet be flexible
- Be able to prioritise
- Ability to work unsupervised and project manage specified areas of work, but with discernment to know when to refer to Officers
- Understanding and assurance of absolute confidentiality in relation to records held in safeguarding files and database
- Ability to design online surveys (desirable)
The Diocese of Southwark
Founded in 1905, the Diocese of Southwark forms part of the Province of Canterbury in England and is part of the wider Church of England, in turn part of the worldwide Anglican Communion. the Diocese covers primarily the area of Greater London which is South of the Thames, together with the eastern part of the country of Surrey. It is one of the largest dioceses in terms of population and parishes and well as one of the most diverse.
The Diocese of Southwark provides a generous annual leave entitlement, inclusion in a non-contributory pension scheme and season ticket loan (see outline terms and conditions).