Safeguarding Team Administrator
As the Safeguarding Team in the Diocese of Lincoln we strive to ensure our casework is excellent. We are a pro-active team committed to victim/survivor-focuswhich is the bedrock of our practice.The Bishop of Lincoln is committed to Safeguarding being inextricably woven into the life of the Church and thus the Safeguarding Team is growing in response to the increasing demands placed on it.
Follow the link to find out more about Safeguarding in the Diocese of Lincoln: http://www.lincoln.anglican.org/safeguarding/
The post is open to those of any faith and no faith but the post holder will need to be sympathetic to the mission and ethos of the Church of England.
- We are looking for an efficient and proactive administrative support professional to join the diocesan safeguarding team. You will need to be a highly skilled administrator, able to work on your own initiative but also as part of a busy and expanding team.
- You will be experienced in the use of all Microsoft Office products and able to manage a busy and varied working life where no two days are the same.
- Most importantly, you will be experienced in dealing with highly sensitive and confidential matters which often relate to issues of harm and abuse, and be able to demonstrate compassion whilst maintaining professional standards and working to clear procedural guidance.
Interviews will be held on 19 March 2018
- To be the first point of contact for those contacting the safeguarding team. This will mean handling telephone and in person callers, sensitively and with compassion and respect for confidentiality guidelines.
- To pass on confidential information to caseworkers within the team in line with best practice guidance and to make appropriate records.
- To manage and co-ordinate the Safeguarding Teams electronic diaries and to ensure the accuracy of the information recorded in it. To book rooms where necessary.
To ensure that the Safeguarding Team has all necessary paperwork and information in advance of meetings and engagements, liaising with any other members of the team, diocesan staff, external people and organisations as necessary.
To develop and maintain good inter-departmental working relationships especially with The Archdeacons' Office, Bishops Office and Diocesan Secretarys Office. The Diocesan Mission Team and all Diocesan Officers.
Servicing the safeguarding committee, safeguarding meetings and diocesan led training and development events. This may include booking and preparing venues, organising equipment and catering; liaising with speakers, delegates, trainees and other attendees; production, collation and distribution of agendas and supporting materials; attending and assisting with organisation on the day as required; taking notes and producing draft minutes; organising and distributing any follow up materials for both meetings and training events
Setting up and developing administrative systems, processes and procedures as is required to maintain accurate, up-to-date, secure manual and computerised information storage and retrieval systems including:
- Timely and accurate data entry.
- Creating and maintaining files to support the smooth running of the safeguarding team and its decision making and planning processes.
- Collection, collation, manipulation and analysis of data using spreadsheets, databases and other tools.
- Producing management information, reports and statistical returns in required formats.
The Ideal Candidate
- An understanding of confidentiality principles in Safeguarding work
- The ability to plan and control workloads for yourself and the team
- Be an excellent team worker
- Have super attention to detail and time management
- Have strong interpersonal skills and be experienced in relationship management
- Be an excellent communicator
- Have personal resilience when dealing with people in distress or processing distressing information relating to situations of abuse
- Be reliable and discreet when handling sensitive information
- Be able to assimilate and express concepts accurately and succinctly, both verbally and on paper
- Level two qualification in business administration or equivalent, and/or four GCSEs A*-C including English and Maths
- Good working knowledge of Microsoft Office (Word, Excel and Outlook in particular)
The Diocese of Lincoln is the Church of England in Lincolnshire, North Lincolnshire and NorthEast Lincolnshire.
The diocese covers 2,673 square miles and has a population of 943,000. There are around 31,000 people on the Church Electoral Rolls. There are more than 220 clergy and lay workers serving 240 benefices with 514 parishes and 630 church buildings.
The diocesan central office is at Edward King House in Lincoln. There is a staff team at Edward King House that works to support the life and ministry of the diocese.
To learn more about us: http://www.lincoln.anglican.org/