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Deanery Administrator

Please Note: The application deadline for this job has now passed.

Overview

This post is temporary to cover a period of up to 12 weeks.

Interviews will be held on 7 June 2018 at Edward King House, Lincoln.

The Deanery Administrator works with the Rural Dean of Louthesk to support the work of the Church across this deanery, covering 41 churches in and around the market town of Louth.  Whilst working alone, the Deanery Administrator is responsible for interactions with a wide range of people across the churches and is regularly supported by the Rural Dean.

It is a part-time temporary role (15-25 hours per week, Monday to Friday with core hours 10 am to 13:00 pm)

Post Introduction

The Diocese of Lincoln is looking for a Temporary Deanery Administrator to work in the Deanery Office located next the Parish Church of Louth St James, supporting the Diocesan strategy of growth and its vision of ‘transforming lives in Greater Lincolnshire.’

The post holder will work closely with the Rural Dean and other ministers to ensure that the pastoral needs of the local community are best served with the limited resources we have.

There will be a full induction and handover plan, working alongside the permanent post-holder to ensure an understanding of the scope of work required.

Main Responsibility

Some of the main duties will include:

Administration

  • Maintaining an effective Deanery Office and filing system.
  • Maintaining electronic systems to support the administrative and communication needs of the Deanery in the 21st century.
  • Acting as first point of contact for routine deanery enquiries (e.g. weddings baptisms and funerals).
  • Processing of the Baptisms/Weddings and Funerals and all the finances that relate to those.
  • Taking clear telephone messages and ensuring that they are passed on to the relevant person at the earliest opportunity.
  • Assisting with Deanery correspondence, including email
  • Co-ordinating occasional Parish/Deanery mailings, both paper and electronic
  • Responsibility for co-ordinating events, liaising with clergy, parish representatives, Churchwardens, the Diocese and other outside bodies.
  • Meeting with the Rector of the Team Parish of Louth, weekly, concerning the diary and administrative needs of the Parish.
  • Undertake general administrative duties as required, such as typing, filing, photocopying, emailing, etc
  • Assisting with the production of Deanery/Parish publications and marketing materials including weekly news sheets, rotas, orders of service, magazine etc.
  • Dealing with statutory documents, including returns, registers, certificates and applications
  • Overseeing the maintenance of equipment in the Deanery office and complying with any maintenance and service contracts.
  • Ordering office supplies for the Deanery

Financial

  • Process payment of all monies and raising of cheques/BACS payments.
  • Assist with the operation and maintenance of funds including preparation of invoices and receipts where appropriate. 
  • Calculate and input additional costs to the nominal ledger. Undertake timely bank reconciliations for accounts.
  • Ensure that all finance records are maintained and kept up to date, and held securely and accurately, both electronic and paper-based.
  • Produce spreadsheets and reports showing analysis of various costs and information required.
  • Assist with various cheque signatures and clerical work associated with cheque processing.
  • Input and process financial transactions.
  • Preparation of reports and working documents as required by the rural dean.
  • Manage the workload ensuring that all queries are dealt with in a timely, accurate manner, escalating complex problems to the parish clergy or rural dean as required.
  • Completion of PF1, 2 and 3 form for the diocese.

The Ideal Candidate

For this role should be able to demonstrate and have relevant experience to draw from to meet the following;

Qualifications & Skills

  • Good communication skills, verbal and written
  • Maintain administrative systems
  • Knowledge of basic computer packages
  • Ability to work alone
  • Ability to prioritise tasks
  • Basic accounting knowledge (sufficient to issue invoices and process payments)

Experience 

  • Working in a collaborative setting
  • Administrative work

About Us

The Deanery of Louthesk is part of the Diocese of Lincoln, which is the Church of England in Lincolnshire, North Lincolnshire and North East Lincolnshire. 

The Deanery covers a significant area around the market town of Louth, covered by 41 churches grouped into seven benefices (each normally served by at least one incumbent priest). The Deanery Office is located in Church House, next to the town centre church of St James in Louth.

 


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