Assistant to the Provincial Safeguarding Adviser
The Church of England is committed to embedding safeguarding into every aspect of the life of the Church.
Working with the Provincial Safeguarding Adviser (York), this is a new opportunity to provide a comprehensive and high quality, administrative service, promoting the consistency and quality of safeguarding arrangements and helping to ensure that safeguarding is everyone’s responsibility.
This post gives an excellent opportunity to work in a small, friendly, busy office, in unusual and pleasant surroundings.The staff at Bishopthorpe Palace work as a small and close-knit team and support each other at busy periods with flexibility and good humour.
The salary for this role starts at the probationary point of £23,330 p.a. pro rata (£11,665 p.a.). On satisfactory completion of the probationary period, the salary will rise to the standard point of £24,955 p.a. pro rata (£12,478 p.a.).
The working hours are 17.5 per week with the working pattern to be arranged. The contract offered is fixed term for 12 months.
Working with the Provincial Safeguarding Adviser (York), you will provide a comprehensive and high quality, administrative service.
With a track record of providing outstanding administrative support, you will demonstrate sensitivity and confidentiality when dealing with safeguarding matters including managing a range of calls relating to sensitive issues and personal resilience when dealing with the subject matter.
Interviews will be held on the 9th May 2018
A DBS check will be required
Provincial Safeguarding Casework and Safeguarding Audit Preparation
- Printing/Scanning of casework materials.
- Entry of new cases on safeguarding database.
- Acting as an initial point of contact for the Provincial Safeguarding Adviser (PSA), including visitors to the office.
- Handling calls from survivors and safeguarding professionals, ensuring that such calls are responded to appropriately and recorded.
- Electronic filing.
- Organising and minuting meetings, including catering and other meeting requirements. Sending reminders/invitations and follow-up paperwork.
Provide personal administrative support to the Provincial Safeguarding Adviser, including:
- Diary management including the organisation of meetings, external and internal to Bishopthorpe Palace.
- Room bookings.
- Assisting with correspondence and mailing.
- Co-ordinating and booking travel arrangements.
- Administrating expenses.
Create and maintain a database of safeguarding training for the Bishopthorpe Palace team. Ensuring staff safeguarding training is kept up to date in liaison with the PSA and Office Manager.
Provide general administrative support within the Archbishop’s main function in liaison with the Office Manager – as workloads permit.
The Ideal Candidate
- Good IT and keyboard skills, including website and database skills.
- Good verbal and written communication skills including ability to write detailed and accurate minutes of meetings, format and proof read documents.
- Ability to organise diaries and meetings.
- Ability to deal sensitively and professionally with survivors and other vulnerable groups.
- Ability to collect and collate information and data and understand data protection requirements.
- Confident in working with people at all levels both within the organisation and members of the public. Knowledge/Experience:
- Experience of office and administrative work.
- Experience of providing personal administrative support.
- Experience of dealing with enquiries from members of the public.
- Experience of organising meetings and/or events.
- Evidence of dealing with confidential and sensitive material.
- Ability to organise own work and prioritise duties.
- Ability to work in a strictly confidential environment and handle sensitive documents.
- Ability to work under pressure and to meet deadlines.
- Ability to work methodically and accurately showing attention to detail.
- Good interpersonal skills and the ability to deal politely, confidently and efficiently with a range of people and to work as a member of a team.
A DBS check will be required
- Experience of working in a setting with either children and families or vulnerable adults.
- Knowledge of safeguarding.
- Knowledge of the Church of England and its structure.
- An understanding and empathy with the structure and culture of the Church of England
We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.
Excellence, Respect, Integrity
We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith.
Benefits- We offer a competitive salary package, a flexible* 35-hour working week for work-life balance and a minimum 25 days holiday plus 3 defined organisational days leave and an attractive defined pension scheme.
We are committed to building a culturally diverse workforce and strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from people, regardless of their background.
*Where applicable depending on post requirements.