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Administrative Assistant

Please Note: The application deadline for this post has now passed.

Overview

The Central Secretariat services the institutional and governance role of the Church of England. The main bodies it services are the Archbishops’ Council, the General Synod, its three Houses and other Synodical bodies.

The General Synod of the Church of England is the legislative body of the Church of England, made up of three houses – The House of Bishops, Clergy and Laity. The legislation it passes becomes part of UK law and is subject to Parliamentary Approval and Royal Assent.  

The Archbishops’ Council provides within the Church of England, a focus for leadership and executive responsibility and a forum for strategic thinking and planning.  It oversees the Archbishops’ Renewal and Reform initiative.

Post Introduction

This is a new and varied opportunity to provide secretarial assistance, diary management and other practical support to the Director of Central Secretariat and the Head of Governance and Outreach

As Administrative Assistant, you will provide administrative support for Bishops meetings, Archbishops’ Council and the Teaching Document Coordination Group.  You will also be a member of the General Synod support team at General Synod meetings and you will help to ensure the smooth delivery of a collection of Central Secretariat meetings.

The contract is expected to last for up to 6 months 

Interviews will be held on the 25th April 2018

Role Responsibility

Administrative support to Director of Central Secretariat and Head of Governance and Outreach

Providing secretarial support to the Director of Central Secretariat and Head of Governance and Outreach , including organising diaries, drafting routine correspondence, maintaining filing systems, booking meeting rooms, organising IT and AV requirements for meetings, making travel and catering arrangements etc.

Secretarial Support for Committees

  • Providing support to the Events Manager (House of Bishops) with Bishops’ Meetings and other associated meetings, including booking rooms, organising IT and AV requirements for meetings, making travel and catering arrangements etc. Preparing and formatting papers for mailings. Helping to scope venues for future meetings. Note that the post holder may be required to assist at residential meetings on  21-22 May 2018 and 10-13 September 2018
  • Assisting the Enabling Officer (Teaching Document and Pastoral Advisory Group), including booking meeting rooms, organising IT and AV requirements for meetings, making travel and catering arrangements etc.
  • Assisting the Head of Governance and Outreach in servicing the meetings of the Archbishops’ Council, including help with setting up meetings, preparing papers, handling correspondence and taking minutes where required.
  • Assisting occasionally with other meetings within staffed by colleagues within the Central Secretariat.

General Synod Support

  • Attending the 5 day residential meeting in York (6-11 July 2018)
  • Processing Requests to Speak during meetings of the General Synod
  • Helping with the General Synod mailings
  • Assisting with bookings for fringe meetings
  • Forming part of the Synod Support Team at meetings of the General Synod

Other Duties

  • Updating and maintaining various pages on the Church of England website (General Synod, Bishops and Archbishops’ Council pages)
  • Acting as a point of contact for the department, arranging departmental meetings and assisting the team with wider NCI matters.

The Ideal Candidate

Essential

Skills/Aptitudes:

  • Ability to prioritise, handle tasks and meet deadlines
  • Discretion in dealing with confidential matters and sensitive issues
  • Ability to deal with people at all levels
  • Ability to communicate clearly both verbally and in writing
  • Ability to get on with people easily and to work as part of a team
  • Adaptable and able to use own initiative and work under pressure
  • Fast, accurate and well-presented typing skills
  • Excellent and demonstrable IT knowledge, including advanced knowledge of the use of Microsoft office Suite, especially Excel, Access, Outlook and SharePoint.
  • Word processing skills, spreadsheets and Contact Management Systems
  • Attention to detail

Knowledge/Experience:

  • Previous office experience, demonstrating a proven track record in providing administrative support in a busy office and prioritising competing tasks.

Education

  • Good numeracy and written skills in order to communicate effectively orally and in written form and to manage costs/budgets etc.

Personal Attributes:

  • Friendly, approachable and efficient
  • Self-motivated and well organised
  • In sympathy with the aims and ethos of the Church of England

Desirable

  • Experience of servicing member-led bodies
  • Experience of working digitally in the not-for-profit sector
  • Understanding of the structure and organisation of the Church of England
  • Proven track record in the use of databases,
  • Experience of working with websites.

About Us

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith.

Benefits- We offer a competitive salary package, a flexible* 35-hour working week for work-life balance and a minimum 25 days holiday plus 3 defined organisational days leave and an attractive defined pension scheme.

We are committed to building a culturally diverse workforce and strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from people, regardless of their background.

*Where applicable depending on post requirements.


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