Executive PA to the Bishop of Southwell and Nottingham

This job has now expired
Southwell
Fixed Term Full Time
£25,081- £26,760, depending on experience

The bishop’s support staff (Executive Assistant, Chaplain and Administrative Assitant) resource and enable him to fulfil these responsibilities efficiently and effectively. As part of a renewed strategy for growth, the bishop and diocesan leadership aspire to be purposeful and imaginative in: welcoming new disciples into the fellowship of Christ and his church; commissioning younger leaders (16-30) inspired and equipped to serve God’s purposes in the world; and serving as 1 church united in contending for the gospel. Within this fresh vision we also aspire to plant new worshipping communities and to grow resource churches to serve major populations centres across the diocese. We long to welcome new and younger disciples in every community across the diocese, aligning our energies and resources around this quest.

Interviews being held Wednesday 19th June 2019

The Bishop of Southwell and Nottingham is seeking to appoint a person with good interpersonal skills and proven administrative competence, who is pro-active and instinctively a team player, to be his Executive Assistant.

The Bishop’s Executive Assistant gives vital personal support to the Bishop, ensuring a warm and generous welcome to all who come to see him. S/he works with the Bishop’s Chaplain and the Administrative Assistant in managing the Bishop’s Office and has responsibility for a wide range of administrative and co-ordinating tasks.

Key Relationships:

The Bishop of Southwell and Nottingham, the Bishop’s Chaplain, the Bishop’s Administrative Assistant, the Suffragan Bishop, the Archdeacons, the Diocesan Chief Executive, the Bishop’s Staff Senior Team and staff in the Diocesan office.

Principal Duties and Responsibilities

  • Keeping an overview of all that happens within the Bishop’s team, under the guidance of the Bishop’s Chaplain.
  • Review and develop procedures within the office to maintain and improve efficiency.
  • Working with the Bishop to ensure that his diary is well managed so that it focuses on and complements his priorities for the Diocese and beyond.
  • Collating papers for the Bishop’s engagements on a weekly basis and maintaining an efficient system for tracking documentation.
  • Ensure all appointments, social events, meetings, reservations and travel arrangements are well organised.
  • Working with the Bishop’s Chaplain to ensure that all services at which the Bishop is presiding or participating in are agreed well in advance, and orders of service prepared.

To manage the Bishop’s ministry of hospitality including

  • Supporting the Assistant Secretary in drawing up guest lists and invitations for official hospitality offered by the Bishop
  • Liaising with the Bishop’s wife regarding arrangements for hospitality

Please see attached job description for the full list of main responsibilities

Personal Effectiveness

  • Able to initiate and maintain good and effective administrative procedures
  • Able to be appropriately protective of the Bishop
  • Has a robust attitude towards criticism from the public, is able to stay calm under pressure and to diffuse the occasional difficult phone call.
  • Has a strong sympathy with the Christian faith and the Church of England, and an ability to share in the ethos of the Bishop’s office and household

Communication

  • Establish and maintains excellent working relationships with colleagues
  • Able to work as part of a flexible team, with the spontaneity, discretion and natural generosity which interdependence requires
  • Excellent interpersonal and diplomatic skills, dealing with people from all walks of life with courtesy and, where necessary, firmness, both inside and outside the Church
  • Understand the importance of maintaining confidentiality without being secretive

Technical

  • Demonstrate a good standard of numeracy
  • Demonstrate excellent standards of literacy, grammar and spelling
  • Display good judgement in knowing when and to whom to delegate

Knowledge

  • Educated to ‘A’ level or above, or equivalent
  • Proficient use of Microsoft Word, Excel, Access, PowerPoint and Outlook
  • Proven ability to use databases

Please see attached job description for full ideal candidates requirements

Non-clergy staff will be automatically enrolled into the in the Pension Builder 2014 Pension Plan (PB2014) in line with legislation unless they choose to opt out. Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme.

Bishops Staff have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the (PB2014) scheme. Please note that insurance cover is not necessarily automatic and that underwriting may be required by the schemes in some instances (for example if you do not join the scheme at the first available opportunity or opt out of the scheme and subsequently re-join). Cover will be subject to any terms and conditions laid down by the insurance company.

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.