Records Manager

This job has now expired
Galleywall Road, Bermondsey
£36,781 rising to £40,250 after probation

The main objective of the Church of England Record Centre (CERC) is to support the central administration by providing a Records and Information Management service to support the efficient management of electronic and paper records.

The post is currently based at our Records Centre in Bermondsey and in our main office in Westminster. Over the next two years the Records Centre in Bermondsey will be closing and the post holder will be involved in supporting the Library and Archives team to move into a new, purpose built Library and Archive at Lambeth Palace.

We currently have an opportunity for an experienced Records Manager with excellent people skills to join our Library and Archives team on a full-time basis.

Reporting to the Information Governance Officer (IGO), you will be responsible for the development and implementation of effective records management policy and efficient procedures for the maintenance and disposition of all National Church Institution (NCI) records in accordance with institutional, statutory and fiscal requirements.

You will manage the Assistant Records Manager, oversee the management of our semi-current and current records, advise staff in other departments on the management of their records and information, and support the IGO to deliver the data protection and information governance programme.

To be successful in this role you will enjoy thinking strategically, problem solving, generating new initiatives, implementing best practice and undertaking further professional development.

Interviews will be held on Wednesday 27th March 2019

The role:

  • Provision of key records and information management services to NCI departments, including information architecture and structuring, business classification, retention schedules, records disposal and archiving; based on knowledge of their holdings, their current and future needs, awareness of current legislation and best practice in records management and our policies and organisational strategies.
  • Helping to raise awareness of records and information management practices and helping to ensure that NCIs staff manage their records and information effectively and efficiently.
  • Working with the Information Governance Officer, develop and deliver information governance, information management and data protection activities and projects.
  • Developing and maintaining productive and supportive working relationships with NCIs colleagues through outreach such as direct engagement, surgeries, training sessions and open days.
  • Maintaining a close working relationship between the records management and archive functions, including facilitating the smooth transfer of records into the NCIs archives.
  • Supervising the work of the assistant records manager.

This is not an exhaustive list and more information can be provided

The requirements for the role:

Essential :


  • Good communicator both oral and written including the ability to explain specialist issues simply to non-specialist staff at a variety of levels and to draft clear and concise reports and training materials
  • Able to work methodically and accurately
  • Good IT skills, including familiarity with an Electronic Document and Records Management system (EDRMS) or similar systems
  • Self-motivated and able to work with minimal supervision when required
  • Excellent interpersonal skills and able to work effectively with members of staff at all levels


  • Familiarity with current legislation, standards, issues and best practice in records management and data protection
  • Familiarity with use of an EDRMS and associated software applications to support Records Management
  • Familiarity with creation and management of Business Classification schemes and Information Asset Registers
  • Creation of policies, procedures and guidance documents
  • Data protection or information governance/management


  • Relevant degree or Records Management qualification or equivalent experience demonstrating this level of ability

Personal Attributes:

  • Able to prioritise duties, meet deadlines and work simultaneously on several projects.
  • Able and willing to learn new software, new systems and new processes.
  • Adaptable and flexible, open to new ideas and undertake further professional development.
  • Good team member and team worker.
  • Able and willing to use own initiative

Desirable :


  • An awareness of the historical value of records
  • Active participant in networks of fellow professionals in records management.
  • Experience of using CALM Records Management
  • Supervisory experience

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.