Project Manager (Inspiring Ipswich)

This job has now expired
Ipswich
Permanent
IP1 1UQ

The Diocese of St Edmundsbury & Ipswich’s four mission priorities are to grow in ‘depth’ and ‘influence’, to enable an increase in ‘number’ and become ‘younger’; in achieving the vision of “Growing in God” by being “Flourishing Congregations, Making a Difference”.

The c.£4m Inspiring Ipswich project translates the diocesan vision of Growing in God for Ipswich. It aims to transform Ipswich deanery to become mission-focused, strategic, growing and financially sustainable through an ambitious programme of work. The project will be led by the newly appointed Archdeacon of Ipswich working closely with clergy, members of the church across Ipswich and the project team.

Through Inspiring Ipswich by 2025 we believe God is leading us to make 1,500 new Christian disciples in Ipswich (1% of the current deanery population):

To do this we will:

  • Make contact with 15,000 people currently outside the Church.
  • Engage 7,500 people in exploring faith.
  • Double the existing number of worshipping communities from 25 to 50, including 6 church plants, 15 fresh expressions of Church and 5 new congregations.

The Church of England in Suffolk is seeking an exceptional part-time project manager to support the delivery of its ambitious Inspiring Ipswich project, which seeks to enhance the profile and increase engagement with the Church throughout the town.

The purpose of this role is the project management of Inspiring Ipswich. The Project Manager will ensure that planning, delivery and reporting take place; actively identifying and managing risks; managing budgets and financial reporting and linking with major stakeholders to keep them informed.

KEY TASKS

  • Day-to-day project management, working closely with the Archdeacon of Ipswich.
  • Responsible for the delivery of the project plan: ensuring that planning is undertaken, responsibilities and deliverables assigned, progress monitored and reviewed and used to inform the plan.
  • Communication and coordination with project staff and volunteers, ensuring that project plans and milestones are understood, and progress monitored.
  • Ensuring that appropriate processes are in place for managing volunteers associated with the projects.
  • Support internal and external evaluation of the project.
  • Tracking and management of project budgets and finances. Working with the Diocesan Finance Team to provide financial reporting and funding instalment requests.
  • Tracking and reporting of progress against deliverables, milestones, lead and lag indicators and outcomes.
  • Identification of project risks and issues, keeping a risk register, and active management of risks.
  • Chair of the weekly Project Operational Group.
  • Working alongside the Dean Team and Deanery Leadership Team to enable them to guide and support the project direction, planning and delivery.
  • Working closely with the Mission and Ministry Enabler to track implementation of Parish Development plans and to monitor and support progress of these. In particular, retaining a focus on growth and outcomes and providing forecasting of expected growth and guidance to parishes on targets.
  • Provide programme management for the programme of Church Planting. Keeping in close contact with Church Plant leads, to monitor and support progress.
  • Oversight of the operations of the Ipswich Resource and Innovation Hub.
  • Project management of Inspiring Ipswich Communications Lead, providing deliverables and work plans for the Communications Lead to deliver working alongside the diocesan Communications Manager (Line Manager).
  • Line management of Project Support Officer.

PERSON SPECIFICATION

ESSENTIAL

DESIRABLE

Qualifications/Knowledge and Experience

  • Sound understanding and extensive knowledge and experience of successful project management.
  • Experience of working in an established project management environment within a complex organisational setting.
  • Track record of managing a successful project delivery in line with desired outcomes, on time and within agreed budgets.

  • Recognised Project Management Qualification
  • A good understanding of the Church of England, other Christian denomination or faith-based organisation, its structures, breadth and dynamics.

Skills and Abilities /Aptitudes

Strategy

  • Ability to see and understand the bigger picture and to relate it to own work and that of the project.

Management

  • Ability to plan and organise and to ensure that deadlines and agreed targets are met.
  • Ability to work on own initiative and as part of a team, leading key areas where required.

Analysis

  • High level logical reasoning and analytical abilities.

Flexibility

  • Ability to adapt personal style to meet the circumstances of a situation and so enable the constructive and positive progress of issues and projects.

Communications

  • Excellent oral, written and presentational skills.
  • Excellent interpersonal skills in group and one-to-one situations.

Financial management

  • Ability to plan and manage budgets and to exercise firm financial control and budgetary management across programme areas and individual projects

IT

  • Good hands-on abilities in Microsoft Office

  • Experience of line managing staff.
  • Ability to negotiate with stakeholders in complex and challenging situations.

  • Perceptive listener and discerner.

  • Experience in high level use of Microsoft Excel and/or Project.

Work-Related Personal Qualities

  • Supportive of the aims and objectives of the Church of England and the Inspiring Ipswich project.
  • Able to build and maintain strong and constructive working relationships with a diverse range of stakeholders.
  • Resilient – able to maintain focus and momentum despite challenges, to find creative ways of dealing with difficulties, and to accept and deal with criticism in a constructive way.

  • Committed to DBF work values (Respect, Transparency, Quality and Well-being)

  • An amiable personality and a good sense of humour!

The Diocese of St Edmundsbury & Ipswich has 445 parishes in 129 benefices and serves approximately 660,000 people living in a geographical area of more than 1,400 square miles.

The Diocesan Board of Finance serves and supports our parishes and schools offering the people of Suffolk the opportunity to encounter God and grow in Christian faith. We strive to do this in providing service and support in line with our values of Respect, Transparency, Quality and Well-being.

Salary

The post is pro rata at Band E Point 2 of the St Edmundsbury & Ipswich Diocesan Board of Finance Salary Scales currently £19,361 (FTE £38,722)

Pension provision

If eligible Membership of the Church of England Pension Builder 2014 Scheme following completion of probation period.

Hours of work

Part-time 17.5 hours pw (0.5 of FTE 35 hours per week) worked

Monday to Friday with some flexibility required and offered. TOIL (time off in lieu) is applicable for evening and weekend working to be agreed with line manager.

Holidays

25 days paid leave in addition to the usual public holidays plus Discretionary days at Easter and Christmas (Pro-rata for part-time)

Probation Period

Three months during which time progress is regularly reviewed and the period may be extended.

Notice period

During probation 2 weeks and thereafter 1 month.

Place of work

Ipswich office location.

NOTES: The current main duties and responsibilities of this post are outlined in the job description. The list is not meant to be exhaustive. The need for flexibility, shared accountability and team working is required. The post-holder is expected to carry out other related duties that are within the employees’ skills and abilities, commensurate with the post’s banding and whenever reasonably instructed.

For an informal conversation please contact: Gavin Stone, Director of Strategic Planning and Communications. (01473) 298522

Applications marked ‘Confidential Application’ to be sent to: HR Manager at HR@cofesuffolk.org or by post to Diocesan Office, St Nicholas Centre, 4 Cutler Street, Ipswich IP1 1UQ.

Closing Date for Applications: 12 Noon, Friday 1 February 2019

Interview Date: Monday 18 or Tuesday 19 February 2019