Events Manager and Personal Assistant

Posted 9 days agoExpires in 10 days
London
Permanent
£30,909 - £33,452

Ministry Division serves the House of Bishops and Archbishops’ Council by guiding and supporting the church in the task of calling, equipping, sending and supporting those in ministry. It’s work is directed by the Ministry Council and led by the Director of Ministry. The Vision works in partnership with Dioceses, Theological Education Institutions, and other bodies by:

  • Assessing, analysing, and communicating the scale and need of the diverse range of ministries needed to serve the people of England
  • Enabling and ensuring smooth processes to engage the best candidates for that range of ministries
  • Overseeing and ensuring training, education and development appropriate for the ministries undertaken
  • Strengthening a culture and practice of appropriate lifelong learning throughout the church.

Much of this work involves events for stakeholders, including regular committee meetings, consultations and conferences. The timely planning and smooth running of such events ensures that the Division is experienced as professional, with a high service ethos.

The Events Manager and PA to the Director (and in the future, the Assistant Director) will take a lead in planning the practical aspects of events and ensuring their smooth running. They will support the senior staff of the Division particularly in diary and travel management, preparation for meetings, and routine administration.

The main responsibilities for this role are;

  • To project manage residential and day events during the year, specifically: Growing Vocations conference, Diocesan Directors of Ordinands (DDO’) Consultation on Vocations, Ministry Experience Scheme conference, Training for DDO’s and other consultations for the Discernment Team, Initial Ministerial Education Day, Continuing Ministerial Development Conference, and Leadership Practitioners Conference for the Formation Team, and others as directed. Each of these has participation between 50-150 delegates and is residential in nature (48-72 hours).
  • In doing so, to identify and book venues, co-ordinate activities and delivery teams, take bookings from participants, manage payments and budgets, co-ordinate with venue managers and prepare packs for participants.
  • To manage internal bookings for meetings organised by Ministry Division staff, booking rooms in Church House, arranging catering with internal and external suppliers.
  • To manage the bookings for the Ministry Division internal meeting room.
  • To provide PA and administrative support to the Director of Ministry Division and in future to the Assistant Director by e.g. managing diaries, printing papers for meetings, booking train tickets.
  • To provide administrative support, including taking minutes, for some meetings, including the Ordained Vocations Working Group and the Ministry Experience Scheme steering group.

Essential

This role needs someone with the following knowledge, aptitude and skills

  • A proven track record of planning and delivering events
  • Experience of working to and managing a budget
  • Track record of successfully managing the organisation of large events (120+ people)
  • Able to communicate clearly both orally and in writing
  • Experience of taking minutes and juggling complex meeting arrangements
  • Proficiency in using Microsoft Office – Including Outlook, Word, Excel, PowerPoint etc.
  • Proficiency in using social media such as Facebook and Twitter, as well as online services such as Eventbrite and Mailchimp.
  • Able to organise own workload and set priorities
  • A “people person” who can quickly build up a rapport with a wide range of stakeholders and service providers, often having to do so by the telephone.
  • A team player who can encourage others, is cheerful and enthusiastic with a “can do” attitude
  • Able to hold to the requirements of confidentiality over personal information

Desirable

  • This role would benefit from someone who has the following
  • Knowledge of current GDPR rules
  • Qualifications or training in project management techniques
  • Visual, Communication or IT skills that would contribute to the shaping of publicity materials
  • Knowledge of facilitation processes

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.