Property Manager

This job has now expired
York Place, Leeds
£36740 - £42990

The diocese has 656 church buildings, Housing Stock of approximately 500 properties as well as glebe, farming and mineral interests. Within the Diocese there are 242 Church of England schools. The property assets are currently valued in excess of £150 million.

The Property Manager will work as part of a team within the Diocesan Property Department managing its residential, educational, agricultural and investment property portfolios. Specifically, they will be responsible for housing property inspections, repairs, maintenance and improvements in the episcopal areas of Leeds and Wakefield.

  • To undertake and act upon all Periodic Surveys and Vacancy Inspections of clergy housing in accordance with the Repair of Benefice Buildings Measure 1972.
  • Prepare and circulate relevant reports relating to inspections and works and prepare schedule of costs and works involved.
  • Arrange and authorise the alteration, improvement and repair of all clergy housing within the diocesan budget as necessary.
  • Meet new incumbents and other clergy at date of appointment to discuss housing requirements.
  • Working with the Interim Head of Property, prepare capital and revenue budgets and ensure the systems of control are properly maintained and reviewed.
  • Ensure efficient monitoring of all tender processes.
  • To arrange and monitor property lettings and rentals.
  • To manage the disposal of redundant property and purchase of replacement property.
  • Liaise with external contractors and other bodies to work in partnership with the Property Department.
  • Check completed works against invoice prior to authorising payments.
  • Supervise daily works of contractors and special assignments where necessary.
  • Be responsible for the repair and maintenance of the diocesan office (and any third party tenancy of the building) and episcopal offices and ensure Health and Safety regulations are adhered to.
  • To deal with the day to day repairs, maintenance and service contracts arising from the occupation of diocesan properties.
  • To support with the maintenance of closed Church Buildings where required.
  • To be responsible for insurance matters relating to valuations and claims and the preparation of claims forms.
  • To assist with the preparation of the agenda, reports, minutes and papers for the diocesan property advisory groups, Boards and committees and attend such meetings as are required.
  • To support the Schools Buildings Officer by providing advice and guidance on matters of buildings maintenance, premises development and academy conversion, where necessary.
  • To provide cover and support for other staff within the Property Department as and when required.

This job description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties and responsibilities appropriate and commensurate to the post.

Skills, Knowledge and Aptitudes

The Property Manager should be able to provide evidence of the following:

  • Excellent communication skills;
  • Accurate report writing;
  • Organising their time and working to deadlines;
  • Preparing capital and revenue budgets;
  • Preparing of schedules of work and specifications, tendering of building works and site inspections;
  • The ability to produce neat and accurate plans and drawings by hand and computer;
  • A high level of attention to detail and an enquiring mind;
  • The ability to work on their own initiative
  • Excellent IT literacy, including Word, Excel, PowerPoint and Outlook.

Qualifications, Training and Experience

The Property Manager should:

  • Be a qualified Member of the Royal Institution of Chartered Surveyors
  • Have extensive experience of:
    • Property management of housing and land
    • Disposal of redundant property and purchase of replacement property
    • Arranging and monitoring of property lettings and rentals (desirable)
    • Monitoring of tender processes
    • Implementation and application of relevant health and safety, planning and building regulation legislation
    • Defect analysis - identifying & analysing building pathology
    • Property surveys
  • Have experience of working as a member of a team
  • Be experienced at delivering presentations to groups, committees and Boards, using various media (desirable)
  • Be able to demonstrate a willingness to attend appropriate training and development
  • Use of property management software (desirable)

Personal Attributes

The Property Manager should:

  • Be a person of integrity;
  • Have a tenacious approach to delivery, quality of output and organisation;
  • Be sympathetic to the needs of others;
  • Have good interpersonal skills;
  • Have an understanding of confidentiality issues and the use of discretion.

Disposition and Attitude

The Property Manager should have:

  • Empathy for the faith and mission of the Church of England

Special Requirements

The Property Manager should:

  • Have a full driving licence and use of a car for work purposes

The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has 656 church buildings.