The Archdeacon of Hackney's Office, The Tower, St Margaret Pattens Church, Rood Lane, London
£16,800 (FTE £24,000)
The Archdeaconry of Hackney forms the Stepney Episcopal Area and is composed of the deaneries of Hackney, Islington and Tower Hamlets. This is an interesting and eclectic part of London with a lot of change taking place across all three deaneries. The demographic is changing and will continue to do so in future years as the skyline changes and well established residential estates are cleared to make room for new developments. Holding the old and emerging East End in tension as the Church seeks to minister to all who live and work in the Area is a core part of the ministry in Stepney and one which is an interesting and rewarding challenge.
The Archdeacon's Administrator provides support to the Archdeacon in the ministry across the Archdeaconry, especially among the parishes, the Area Staff and clergy. The Administrator has particular responsibility for a wide range of administrative and coordinating tasks. The Administrator works in close co-operation with the Personal Assistant to the Archdeacon, Area Staff, Area Deans and other office holders, as well as Diocesan staff based at London Diocesan House.
Closing Date - Tuesday 8 January 2019
Interview Date - Wednesday 16 January 2019
Replying to routine correspondence within established guidelines
Preparing agendas and supporting papers for meetings and taking minutes for Stepney Area Finance Group meetings
Liaising with both architects and parishes for inspections of churches
Organising arrangements for Archdeacon’s Visitations including distribution of and receipt of Church Wardens Citations and Declarations
Maintaining good relations with all Diocesan staff
Updating annual directives, producing orders of service.
Responsible for keeping the information on the Diocesan database up-to-date for all clergy and parish officers within the Area
Responsible for updating the information in the Diocesan Year Book relating to the Area
Proactive management of mail, enquiries, telephone calls and email, using initiative as to when to refer upwards and flag issues with the Archdeacon
Preparing papers for meetings
Ordering supplies and equipment
Circulating and ensuring receipt of completed Annual Returns
Archiving of documents and files
Drafting of letters and preparation of papers for signature. Signing of occasional routine correspondence on behalf of the Archdeacon
Administration for the Stepney Area.
Good communication skills - both oral and written
Time Management – essential as there are projects/work that are time-constrained
Ability to speed type accurately
Proficient use of IT especially MS Word and Excel (A5 orders of service)
Good administrative skills
Evaluation – situational evaluation and analysis of work undertaking.
The post holder may be required to undertake any other duties that are commensurate with the role.
Be sympathetic to the aims and ethos of the Church of England
Excellent written and oral communication skills both within the Church of England and with the wider public
Efficient and organised with the ability to multitask
Ability to work well with others
IT literate with demonstrable proven ability to use computers for word processing, publications and databases
Accurate and fast note-taking and copy typing skills
Ability to maintain effective administrative procedures
Willingness to take on a variety of tasks as the need arises
Ability to work independently
Ability to be discreet and confidential at all times
Willingness to flexible working
This role would best suit a keen, enthusiastic individual
The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.
We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:
values difference in others and respects the dignity and worth of each individual
reflects the diversity of the nation that the Church of England exists to serve
fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.