HR Assistant

This job has now expired
Leeds
Permanent
£11025 - £15430

The Diocese of Leeds wishes to appoint a HR Assistant to work with the HR Manager to provide a model of best practice and professionalism in meeting the HR needs of the Diocese.

The successful candidate will undertake the recruitment process to ensure that we attract the very best people and guide managers through the process. The HR Assistant will contribute towards the HR Strategy and s/he must have excellent communication skills and the ability to use their own initiative, working in a proactive manner. The candidate should be able to resolve queries and have a basic understanding of employment law.

The Diocese wishes to employ an individual for 21-25 hours per week (based on a full-time working week of 35 hours) but is willing to be flexible for the right candidate.

MAIN DUTIES AND RESPONSIBILITIES

Overall Purpose

  • To support a model of best practice and professionalism in meeting the HR needs of the Diocese.
  • To support with the provision of appropriate HR policies and procedures for clergy and employees in accordance with statutory requirements and best practice.
  • To respond to parishes on a range of employment matters including recruitment procedures, discipline and grievance, capability and redundancy processes.
  • Undertake the role of Health & Safety Officer.

Principal Tasks

Recruitment

  • Undertake the recruitment process including the publishing of adverts, the initial evaluation of application forms, ensuring shortlisting is undertaken, co-ordinating interview arrangements and requesting references.
  • Support the recruitment process by guiding managers during interviews for junior team members as and when required.
  • Produce offer letters, contracts, change of terms and conditions letters and Statements of Particulars for employees and clergy.
  • Ensure compliance with UK Visas and Immigration law during recruitment and subsequent monitoring.
  • Actively promote Equality and Diversity in all aspects of the role.
  • Ensure Disclosure & Barring Service checks are carried out for DBF employees where appropriate.

Pay and Pensions

  • Complete new starter, salary change and leavers forms and ensure that they are authorised and sent to payroll in a timely fashion.

General

  • Provide effective and efficient administration support including note taking at meetings.
  • Assist with employee relations processes such as first-level disciplinary, capability and grievance meetings.
  • Resolve queries and/or issues raised seeing them through to resolution (escalating where necessary), keeping the HR Manager informed where appropriate.
  • Have a basic understanding of the Ecclesiastical Offices (Terms of Service) Measure 2009 and keep up-to-date with any changes in legislation. Support the HR Manager to implement changes in relation to the Measure.
  • Keep up-to-date with employment legislation and best practice across the area of HR and support the HR Manager to implement changes where necessary.
  • Maintain and update the HR database and HR case records.
  • Ensure accurate personnel records are kept in accordance with Data Protection legislation.
  • Accurately calculate pay, holidays and all other contractual entitlements.
  • Manage the content of the HR page on the Diocesan website, amending and updating it where appropriate.
  • Support the HR Manager in providing good quality training sessions and documentation for employees, office holders and parishes.
  • Undertake regular HR audit checks to ensure the integrity of data is maintained in line with GDPR.
  • Undertake relief reception cover when required.

Health and Safety

  • Ensure the provision of accurate and up-to-date Health and Safety policy and processes.
  • Maintain and update the Health and Safety database and records.
  • Ensure that the first aid boxes are correctly maintained and stocked.
  • Assist in the promotion of a positive Health and Safety culture, ensuring compliance with relevant legislation, policies and procedures.

The HR Assistant should be able to provide evidence of the following:

  • A working knowledge and understanding of employment legislation.
  • An ability to provide accurate and timely guidance explaining established policies and procedures as required.
  • An ability to use appropriate judgement to seek and clarify detail and solve a range of problems.
  • An ability to effectively organise allocated work activities and work to deadlines to manage multiple priorities.
  • A willingness to contribute to team efficiency through sharing information and constructively supporting others.
  • An ability to recognise when issues need to be passed on to a senior colleague.
  • An ability to demonstrate adaptability and flexibility in juggling a range of tasks.
  • An ability to use initiative and work in a proactive manner to provide excellent customer service.
  • Excellent communication skills – both written and verbal.
  • An understanding of Health and Safety requirements and legislation (Desirable).

The HR Assistant should:

  • Be educated to A Level standard or equivalent.
  • Have completed the Level 3 CIPD.
  • Have experience of working in a complex administration/assistant role in an HR environment.
  • Be fully computer literate and able to use a HR and recruitment system.
  • Have a relevant Health and Safety qualification (Desirable).

The HR Assistant should:

  • Be a person of integrity.
  • Have a working knowledge of confidentiality issues and the use of discretion.
  • Have an openness to learning and change.
  • Have good interpersonal skills.
  • Have a high level of accuracy.
  • Be self-motivated but have the ability to work as part of a team.
  • Be sensitive to the different cultures, traditions and activities within the parishes of the Diocese.

The HR Assistant should have:

  • Empathy with the faith and mission of the Church of England.

The HR Assistant should:

  • Have the ability to travel throughout the Diocese.

The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has 656 church buildings.