Executive Assistant

Posted 14 days agoExpires in 8 days
Springfield Road, Leicester
Permanent
£26,000

The Executive Assistant will maximize the ability of the Bishop of Leicester to function effectively in their role by ensuring excellent office support and support the work of the Leicester Diocese as a whole.

The Diocese of Leicester is a Church of England diocese based in Leicester and including the current county of Leicestershire. The cathedral is Leicester Cathedral, where the Bishop of Leicester has his episcopal chair.

The Executive Assistant will maximize the ability of the Bishop of Leicester to function effectively in their role by ensuring excellent office support and support the work of the Leicester Diocese as a whole.

The role of the Executive Assistant will consist of:

  • Diary and meeting planning and management including:
    • Maintaining an overview of the diary to ensure balance is maintained between the bishop’s strategic, pastoral, civic, management, national church and other roles while setting aside time for rest and family
    • Day to day diary management
    • Provision of papers for meetings in a timely and efficient manner
    • Travel arrangements
    • Assisting the bishop in preparing for meetings through identification of key agenda items, briefing etc
  • Managing correspondence including triaging of emails and letters and drafting responses or responding appropriately on behalf of the Bishop
  • Managing the hospitality provided by the Bishop and their spouse
    • Draw up the annual hospitality programme
    • Undertake detailed work on the guest list and invitations
    • Liaison with caterers, the Bishop’s wife, others re arrangements, set up, etc
    • Act as hospitality coordinator to ensure the smooth running of events
    • Arrange the annual Christmas card and other similar activities
  • Having oversight of and supporting HR processes including
    • Keeping records of clergy deployment up to date and ensuring that licences and Permissions to Officiate are issued correctly
    • Ensuring that safer recruitment processes have been followed and that all relevant records have been retained and filed
    • Support for Ministerial Development Review and other processes
    • Administration relating to curate ordinations
  • Oversight of the financial matters including:
    • The grant received from the Church Commissioners for the Bishop of Leicester
    • The various charitable funds administered from Bishop’s Lodge
    • Supervision of day to day finance work
  • Buildings Management including
    • Arranging and managing repairs
    • Liaison with contractors and Church Commissioners
    • Ensuring compliance with Health and Safety requirements
    • Purchase of office equipment
  • Participation at meetings on behalf of the bishop as required
  • Support for information management processes including data and statistics collection and input
  • Support for the Bishop and Bishop’s Chaplain with special projects as required
  • General office duties and ensuring a welcome for visitors

Interviews are scheduled to take place on Wednesday 5th December.

The post of Executive Assistant requires a person able to offer a range of skills appropriate to a wide-ranging and varied role. The following are the key requirements.

Essential

  • Educated to A Level standard or equivalent or relevant professional skill and/or qualification.
  • GCSE Grade C or above (or equivalent) in Maths and English
  • Good communications skills, both written and verbal; good and accurate written English.
  • Ability to draft clear and accurate documents/reports for various audiences.
  • Excellent administration, office management and diary management skills.
  • Excellent IT skills, including word-processing, spread-sheets, databases and familiarity with social media.
  • Sympathy with the values and purposes of the Church of England and with the values and priorities of the Bishop and Diocese of Leicester and a desire to see the work flourish.
  • Capacity to relate appropriately to a wide range of people, in person, by telephone or e-mail.
  • Ability and willingness to work collaboratively with the Bishop and other colleagues.
  • Relevant work experience (e.g. in a PA, admin, or office management role).
  • Ability to demonstrate leadership in administrative processes, to show initiative and work with minimal supervision.
  • Ability to focus under pressure and meet deadlines while working with meticulous attention to detail.
  • Sound judgement to determine what should be referred to the Bishop or Bishop’s Chaplain for approval, agreement or information and what can be dealt with independently.
  • Flexibility and adaptability to changing priorities.
  • Aptitude for developing and reviewing office systems in response to availability of new technology.
  • Ability to understand and operate accurately formal and legal procedures.
  • Understanding of and commitment to the principles and practice of confidentiality.
  • Willingness to be involved in continuing personal and professional development.
  • Ability to arrange own transport when necessary.
  • Experience of taking responsibility for running an office and able to be the sole administrative support.
  • Ability to see how this role fits into the bigger picture of the work of the Diocese.

Desirable

  • Educated to degree level or equivalent qualification or experience
  • Knowledge of safeguarding / DBS and Data Protection principles.
  • Ability to understand financial reports

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.

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