St Paul’s draws together a very diverse set of activities, projections and aspirations. It is the Cathedral of the Diocese of London and the seat of its Bishop, a national church and an international spiritual focus, a space for worship and holiness, a place of debate and challenge, an icon of resilience in the face of adversity, an architectural heritage centre, a partner in the City of London, and a commercial enterprise. In addition to holding four services every day (five on Sundays), St Paul’s is open for sight-seeing six days a week, and last year welcomed over 800,000 paying visitors.
To work as part of the Finance Department with specific responsibility for processing the monthly and weekly payrolls, expense and petty cash claims and cheque requests and other appropriate tasks within the department. This is whilst ensuring that the best customer service is delivered internally and externally, in line with the Cathedral’s Strategic Plan, supporting the Cathedral’s Vision and Values and within the Finance Department authorisation procedures. The Canon Treasurer is the Chapter member with responsibility for this area of work.
Process both monthly and weekly payrolls for the Cathedral, the School and Cathedral pensioners (the Defined Benefit Scheme), for a monthly payroll of c. 350 and a weekly payroll of c. 45 staff. Responsibilities include the complete payroll cycle, including in-putting all starter and leaver information on the system, explaining and advising on personal tax codes, in-putting payroll information from timesheets for weekly employees (Works Department staff and School staff) and monthly permanent and casual staff, (all casual hours and overtime payments) within agreed authorisation procedures.
Keep up to date with payroll-related legislation and HMRC procedures relevant to St Paul’s Cathedral and the School, particularly auto-enrolment and Real Time Information.
Calculate Statutory Sick Pay, Statutory Maternity Pay/Statutory Adoption Pay/Statutory Paternity Pay/Shared Parental Pay and maintain appropriate records.
Answer payroll/pension queries from employees, HMRC and the Pension Administrators.
Produce and distribute employee and pensioner payslips in time for agreed pay dates.
Process all deductions e.g. staff loans, Vicars Choral, Court Orders.
Prepare the monthly Consolidated Statutory Report for PAYE, NI and the Apprenticeship Levy for submission to HMRC from the monthly and weekly payroll.
Produce all year-end tax returns, ensuring agreement to payroll records for totals payable; distribute P60s to staff and all other returns to the appropriate bodies within the relevant statutory deadlines.
Administer the Music database to process singers/organists payments from music sheets and locker forms as part of the monthly payroll.
Reconcile weekly and monthly Payroll Control, Apprenticeship Levy, NI and PAYE Control Accounts, and prepare the staff recharges schedule each month from the weekly and monthly timesheets and prepare and input the appropriate Nominal Ledger journals.
Maintain adequate stocks of payslips.
Prepare P11D returns from expenses and utilities invoices for clergy and indentified employees from the Cathedral and School.
Prepare the monthly and annual Teachers’ Pension Contribution (Monthly Collection Data) reports for the School Bursar.
Provide the Director of Music with monthly attendance figures for the Vicars Choral.
Ensure all payroll records are retained securely in line with the Cathedral’s policies including electronic back-ups of payslips and tax returns.
Prepare and input the monthly petty cash journal.
Prepare manual cheques for signature, for example for Season Ticket loans, Speaker fees, donations.
Provide payroll data for a range of other purposes as required, for example gender pay reporting, annual budgeting and the salaries uplift.
Participate in the development and implementation of process improvements, working closely with the Chief Financial Officer and the Accountant.
The Payroll Administrator/Accounts Assistant will:
Be someone with demonstrable experience of running a complete computerised payroll. You will have sole responsibility for all of the above and should be comfortable with working without supervision;
Have strong experience with Excel and the ability to learn the relevant software tools and packages used to run the payrolls;
Have experience of broader accounting responsibilities and the flexibility to work successfully as part of a small team;
Be someone enthusiastic and reliable and who is organised and methodical in their approach;
Possess the ability to prioritise work and meet strict deadlines while maintaining accuracy;
Have good communication and inter-personal skills to liaise with our HR Department, the Cathedral School Bursar and various line managers and employees on payroll and related matters; and
Be a person with a calm and friendly disposition, and a good team worker with total discretion – good judgement and the ability to keep sensitive information confidential, complying with departmental and Cathedral GDPR policies and procedures.
The successful candidate will be in sympathy with the aims and Christian mission of St Paul’s Cathedral.
St Paul’s Cathedral seeks to enable people in all their diversity to encounter the transforming presence of God in Jesus Christ.
As a community of worshippers, staff and volunteers we work with care and imagination to be a centre for welcome, worship and learning which inspires successive generations to engage with the richness of the Christian faith and its heritage.
We aim to do this with confidence, compassion and creativity, promoting dignity and justice for everyone.
We work with the Bishop and Diocese of London and the wider church, as a spiritual focus for London, the nation and the world.
Love, joy, peace, patience, kindness, generosity, faithfulness, gentleness and self-control;
To uphold integrity, honesty and openness in what we do;
To aim for the highest possible standards in everything we do, acknowledging that we cannot do everything;
To make our operations as just and as sustainable as we can;
To foster and encourage diversity, being inclusive and challenging to ourselves as well as others.