Personal Assistant - Part Time

Posted 15 days agoExpires in 12 days
Kings Hill, West Malling
Permanent
£20,005 p.a. (pro rata)

As well as his focus on evangelism and growth, the Bishop of Tonbridge has oversight and leadership of education, youth and children, as well as community engagement work among churches across the Diocese of Rochester.

Formally responsible to the Bishop of Tonbridge, the Personal Assistant will work closely with the Bishop of Rochester’s Executive Administrator and Chaplain, establishing and maintaining excellent working relationships with the Bishop’s Leadership Team and their office staff, colleagues at the Diocesan and Cathedral Office and those working remotely.

This role supports the work of the Bishop through a wide range of administrative and secretarial tasks including organisation of the Bishop’s office and diary in a way which is efficient, knowledgeable and collaborative.

The successful candidate will therefore demonstrate:

  • efficiency to organise and oversee the Bishop’s office and diary – including travel - ensuring the Bishop is briefed before meetings, visits and services;
  • excellent written and verbal communication skills with the ability to develop and maintain relationships with a wide range of people;
  • excellent IT skills and familiarity with Microsoft Office Software;
  • a flexible and proactive approach to work, with the ability to adapt to changing priorities;
  • sympathy with and understanding of the values and purposes of the Church of England and a desire to see its work flourish.

Interviews will be held on the 24 Oct 2018

Key Tasks

It is important for the Personal Assistant to be willing and able to respond to a range of demands both foreseen and unforeseen. The main responsibilities, however, are as follows:-

  • to organise and oversee the Bishop’s office and diary – including travel - ensuring the Bishop is briefed before meetings, visits and services;
  • to liaise with the Bishop of Rochester’s Chaplain regarding the liturgical and practical arrangements for Diocesan services;
  • to be a warm and welcoming first point of contact where required;
  • to respond efficiently and appropriately to correspondence and enquiries, dealing with them in person or passing them to others as appropriate;
  • to devise and maintain office systems and procedures to enable the Bishop to work effectively;
  • to develop and maintain good filing systems – digital and paper – to allow ready access to information, (ensuring that all information is maintained in accordance with GDPR);
  • to ensure the ongoing maintenance of office equipment and liaise with those with responsibility for IT systems;
  • to take notes of meetings where required;
  • to assist in arranging hospitality by the Bishop as required;
  • to maintain supplies of office and other necessary supplies;
  • to develop good working relationships with clergy, churchwardens and lay ministers, members of the Bishop’s Leadership Team and Diocesan Officers;
  • to complete other such work as required by the Bishop in the course of his usual duties.

Personal Qualities, Skills and Aptitudes

  • Education: GCSE English and Maths (grade C or above) or equivalent is essential; relevant professional qualifications are desirable.
  • Sympathy with and understanding of the values and purposes of the Church of England and a desire to see its work flourish.
  • Excellent communications skills, written and verbal; good and accurate written English.
  • Understanding of and commitment to the principles and practice of confidentiality.
  • Capacity to relate appropriately to a wide range of people, in person, by telephone or e-mail.
  • Adaptability and flexibility; capacity to learn.
  • Excellent IT skills and familiarity with Microsoft Office software.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

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As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.