University Chaplaincy Office 30B Torrington Square London
Pro Rata £24,500 (dependant on experience)
Chaplains support the faith needs of students and staff, offer pastoral care, encourage good relations and understanding between people of different faiths and secular beliefs, and support faith issues in the curriculum. Chaplains are a pastoral, spiritual and community-building resource for the staff and students of London’s Higher Education Institutions.
You will be working with a team of around 15 higher education chaplains, all of them based in their respective universities.
The PA to the Senior HE Chaplain and HE Chaplaincy Administrator provides vital support to the Senior Anglican Chaplain and other HE Chaplains in their ministry across the Diocese, especially amongst their higher education institutions, students and other Diocesan colleagues. The PA and Administrator has particular responsibility for office administration, diary management, budget management and managing e-mail correspondences. Other activities will include organising the HE chaplaincy steering group meeting and organising termly HE chaplaincy network events/team meetings. This position is for the equivalent of 2.5 days per week and mainly involves lone working- the Senior Chaplain will occasionally be in the office but otherwise most contact with him and the other Chaplains will be over the phone or email.
Supporting the Senior Chaplain in their role, enabling them to attend to all administrative responsibilities whilst managing the HE chaplaincy office. This includes managing the Senior
Chaplain’s diary, conducting appropriate research and preparing relevant briefing materials for the Senior Chaplain’s appointments.
Assisting in all matters financial within the Chaplaincy office, including paying utility bills, arranging invoices to the Universities and monitoring Chaplains’ expenses.
Chaplaincy Team Meetings
To include planning and organising the logistics of training and team meetings to which all the Higher Education Chaplains in the London Area (of all faiths) are invited.
Managing correspondence, including communications with chaplains, universities and related organisations.
To assist with initial web-based searches on subjects and issues relating to HE Chaplaincy.
General Office Duties
To include answering the telephone, ordering supplies, welcoming visitors into the chaplaincy, general correspondence, proof reading reports and filing.
Act as the main point for HE Chaplaincy from London Diocese colleagues and from universities.
Provide administrative support to the Senior HE Chaplain in matters relating to recruitment, and induction, in conjunction with London Diocese HR colleagues
Support Imperial College Activities
Supporting the Senior Chaplain by assisting with payments and payroll related activities at Imperial College Chaplaincy.
University student (occasional contact only)
The postholder may be required to undertake any other duties that are commensurate with the role.
Administratively efficient with office management and secretarial skills.
Strong organisation skills and a methodical approach.
Demonstrable IT skills in the use of word processing and spreadsheets, including the use of Microsoft Word, Excel, Outlook and Internet Explorer.
Competent in managing budgets and tracking costs.
Able to communicate effectively, both orally and in writing, with people across a broad spectrum of society.
Able to work respectfully with people holding a range of different beliefs, both religious and philosophical.
Able to observe strict confidentiality and discretion where necessary.
Able to operate with diplomacy and sensitivity.
Professional and flexible approach.
The capacity to work alone, be proactive and be self-motivated.
General interest in Higher Education and/or issues of faith in society
The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.
We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:
Values difference in others and respects the dignity and worth of each individual
Reflects the diversity of the nation that the Church of England exists to serve
Fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.