St Paul's Cathedral - Works Office Manager - Maternity Cover

This job has now expired
London
Fixed Term Full Time
c. £28,000 per annum

St Paul’s draws together a very diverse set of activities, projections and aspirations. It is the Cathedral of the Diocese of London and the seat of its Bishop, a national church and an international spiritual focus, a space for worship and holiness, a place of debate and challenge, an icon of resilience in the face of adversity, an architectural heritage centre, a partner in the City of London, and a commercial enterprise. In addition to holding four services every day (five on Sundays), St Paul’s is open for sight-seeing six days a week, and last year welcomed over 800,000 paying visitors.

To assist with the day-to-day administration of the Works Department and to provide such other assistance as the Clerk of the Works may require. Ensuring smooth running of the Clerk of the Works’ office; efficient administration of staff holidays and sickness; liaison with other departments to ensure correct recording of requirements for regular and special services and events; cost-effective allocation of labour and administration of timesheets; timely and cost-effective purchase of materials; production of management information; assisting in the administration of Health & Safety.

Office Administration

  • General office administration – daily post, logging of holidays, lieu days, sickness, etc.
  • Typing as required by the Clerk of the Works
  • Coordination of diaries
  • Recording issue of keys and maintaining stocks
  • Processing petty cash claims and reconciling the float
  • Maintaining a filing system both for correspondence and for drawings
  • Maintaining the Health & Safety Library, recording lending etc.
  • Recording issue of Personal Protective Equipment
  • Maintaining records of Health & Safety training
  • Maintaining records of equipment testing

Ordering of Goods and Materials

  • As requested by the Clerk of the Works/Works Department Foremen, completing goods and materials requisition sheets, ordering goods and materials, checking against budget codes etc.
  • Checking delivery sheets against invoices and recommending payment by the Finance Department
  • Checking accounts rendered by contractors used by the Works Department (not Projects).
  • Organisation of staff
  • Issuing and logging Job cards for Services/Events/ Works Requests
  • In the absence of the Clerk of the Works, calculating and authorising weekly timesheets

Information Management

  • Keeping the necessary records to produce financial reports to assist the Clerk of the Works to manage the budget

Other

  • Undertaking safety and other training as may be determined by the Clerk of the Works

The Works Office Manager will:

  • Have considerable relevant administration experience in a busy office, ideally in a construction, facilities management or similar context;
  • Have demonstrable organisational skills, be thorough and have excellent attention to detail, with the ability to work to deadlines;
  • Have an organised and responsible approach to work;
  • Be able to work on own initiative and prioritise own work;
  • Be capable of working under pressure on a range of diverse tasks;
  • Have strong interpersonal, communication, numeracy and IT skills;
  • Possess a flexible outlook and the ability to problem-solve and adapt as situations arise;
  • Have good team working skills; and
  • Have the confidence to act on behalf of the Clerk of the Works with colleagues in the Works Department and across the Cathedral.

Our Vision

  • St Paul’s Cathedral seeks to enable people in all their diversity to encounter the transforming presence of God in Jesus Christ.
  • As a community of worshippers, staff and volunteers we work with care and imagination to be a centre for welcome, worship and learning which inspires successive generations to engage with the richness of the Christian faith and its heritage.
  • We aim to do this with confidence, compassion and creativity, promoting dignity and justice for everyone.
  • We work with the Bishop and Diocese of London and the wider church, as a spiritual focus for London, the nation and the world.

​Our Values

  • Love, joy, peace, patience, kindness, generosity, faithfulness, gentleness and self-control;
  • To uphold integrity, honesty and openness in what we do;
  • To aim for the highest possible standards in everything we do, acknowledging that we cannot do everything;
  • To make our operations as just and as sustainable as we can;
  • To foster and encourage diversity, being inclusive and challenging to ourselves as well as others.