St Paul's Cathedral - HR Administrator

This job has now expired
London
Permanent
£23256 - £24480

St Paul’s draws together a very diverse set of activities, projections and aspirations. It is the Cathedral of the Diocese of London and the seat of its Bishop, a national church and an international spiritual focus, a space for worship and holiness, a place of debate and challenge, an icon of resilience in the face of adversity, an architectural heritage centre, a partner in the City of London, and a commercial enterprise. In addition to holding four services every day (five on Sundays), St Paul’s is open for sight-seeing six days a week, and last year welcomed over 800,000 paying visitors.

This role focuses on the administration in a busy department responsible for our people - employees, clergy and volunteers - and their training, while also supporting internal communications. The post-holder is responsible for timely, accurate and efficient administration, logistics, and record-keeping, including electronic database up-dating, assisting with regular staff news and internal bulletins and providing cover for our Chapter House reception. The Canon Pastor is the Chapter member with oversight of this area of work. The post-holder reports to the Senior HR Advisor, under the direction of the Head of HR, and works as part of a small collaborative team where tasks are also allocated by the Training and Development Officer.

  1. Carry out recruitment administration for employees and volunteers, ensuring compliance with Safer Recruitment including: placing advertisements; supporting short-listing; arranging interview timetables and logistics; conducting right to work and Safeguarding/DBS checks; obtaining references; keeping records (electronic and hardcopy as relevant); supporting the production of job offers and contracts/volunteering agreements.
  2. Carry out administration for starters and leavers (electronic/hard copy as required); arranging, preparing for and recording inductions, generating and cancelling security passes as relevant, updating staff lists and organisation charts, probation administration, leavers letters etc.
  3. Responsible for timely and accurate database entries for the full range of employee and volunteer activity including recruitment, new starters, personal details, pay, all types of leave and sickness absence, appraisal completion, training, leavers; action database alerts; and support on producing reports and monitoring progress from electronic reports.
  4. Responsible for filing (electronic and paper as relevant) for employees, clergy, volunteers and project, committee, activity files.
  5. Support internal communications including through collating news items to support regular staff internal communications and bulletins; supporting surveys and workshops, distributing communications and displaying posters, keeping the relevant sections of the shared drive, the website and other electronic media up-to-date. Attend the weekly diary meeting to support internal communications.
  6. Support the Head of HR and the Senior HR Advisor in preparing and recording correspondence and outcomes for casework, pay awards etc.
  7. Carry out other HR/Training Department administration and record-keeping e.g. HR and training projects, purchase orders and invoices, DBS up-dates, residential accommodation, council tax, TV licences, City Voter registration etc.
  8. Deal with first level enquires and assist HR/training team with communication of policies, procedures and forms etc. and/or refer to the correct person in HR, another internal department or externally (e.g. pension providers).
  9. Organise room bookings, room and equipment layouts, training course materials, refreshments, administration, data entry, reporting and welcoming for events and committees such as training courses, interviews, team meetings, pension clinics, benefits promotion sessions, well-being events, long service award lunches, staff meetings, staff social events, Registrar check-ins, leaving parties etc. and assist with communication as relevant.
  10. Routinely provide cover for the Receptionist; currently one hour each Friday lunchtime and for the Receptionist’s holiday and other planned / occasional unplanned absences.
  11. Attend the weekly diary meeting.
  12. Any other appropriate duties that the line manager, senior management or Chapter may occasionally request.

We are looking for someone with:

  • relevant administrative experience probably gained through employment or voluntary work in a similar office-based role; previous HR experience would be ideal.
  • a strong interest in HR as a career;
  • fast and accurate database entry skills;
  • excellent administration and organisational skills and attention to detail;
  • good inter-personal skills, a welcoming approach and the confidence to deal with people from all walks of life;
  • clear spoken English and a good telephone manner;
  • good problem-solving skills;
  • a good standard of written English and an interest in developing internal communications;
  • good skills in MS applications, especially Word, Excel, Outlook and email, confident internet use and with the potential rapidly to learn and become skilled in the HR database and communications applications.

You will:

  • be able at and enjoy arranging logistics and liaising with and coordinating a range of people, internally and externally;
  • be able to work quickly and with accuracy;
  • thrive in a busy role and be quick to learn;
  • have a positive attitude, be flexible and able to adapt to changing circumstances and work with limited resources;
  • be robust, with a calm and friendly disposition;
  • be pro-active and a good team worker;
  • have total discretion – good judgement and the ability to keep sensitive information absolutely confidential.

Our Vision

  • St Paul’s Cathedral seeks to enable people in all their diversity to encounter the transforming presence of God in Jesus Christ.
  • As a community of worshippers, staff and volunteers we work with care and imagination to be a centre for welcome, worship and learning which inspires successive generations to engage with the richness of the Christian faith and its heritage.
  • We aim to do this with confidence, compassion and creativity, promoting dignity and justice for everyone.
  • We work with the Bishop and Diocese of London and the wider church, as a spiritual focus for London, the nation and the world.

​Our Values

  • Love, joy, peace, patience, kindness, generosity, faithfulness, gentleness and self-control;
  • To uphold integrity, honesty and openness in what we do;
  • To aim for the highest possible standards in everything we do, acknowledging that we cannot do everything;
  • To make our operations as just and as sustainable as we can;
  • To foster and encourage diversity, being inclusive and challenging to ourselves as well as others.