Personal Assistant (Chief Executive Officer)

This job has now expired
Westminster, London
Permanent
£32,700 (Band 5) After Probation

We are looking for an experienced Personal Assistant to provide full diary, secretarial and administrative support for the Secretary (Chief Executive), Estates Commissioners and Secretariat department.

The Church Commissioners manage the historic assets of the Church of England and fulfil other administrative functions in support of the Church’s mission. The Secretariat department supports the Secretary (Chief Executive) and the Estates Commissioners in their conduct of the Church Commissioners’ business. The Personal Assistant will provide full secretarial and administrative support to the Chief Executive, Estates Commissioners and the Secretariat department; and act as the point of contact for the Secretariat department, referring matters as appropriate.

  • Manage the electronic diaries of the Chief Executive, Estates Commissioners and Director of Libraries, Archives and IT;
  • Co-ordinate and manage travel arrangements for the Chief Executive, Estates Commissioners, and other staff as necessary including checking routes, purchasing tickets and booking accommodation.
  • Organise and book meeting dates for the Board and all of the Church Commissioners’ Committees sufficiently far in advance. Make room bookings, order/make refreshments and order equipment
  • Support the Senior Administrative & Governance Officer in the production of Board, AGM and Assets Committee papers, assisting with mailings for the Board and Assets Committee including the copying, collation and binding of papers
  • Assist the Senior Administrative & Governance Officer with minute-writing for various Boards and groups and assisting in the management, preparation and delivery of the Commissioners’ Annual General Meeting.
  • If required, supporting the Commissioners’ activities at General Synod (this may occasionally require attendance at the Synod’s sessions, held over one weekend (in York) in July and during the week (in London) in February).
  • Be the department’s ‘SAP raiser’, processing purchase orders and invoices and keeping the budget officer informed of commitments to spend (full training in our ‘SAP’ accounting system is available)

The main duties and responsibilities of your post are outlined in your job description. This list is not exhaustive and is intended to reflect your main tasks and areas of work.

Essential

Knowledge and experience:

  • Proven Personal Assistant experience within a senior manager’s office.
  • A-levels or equivalent

Skills and aptitudes:

  • Experience of Microsoft Office (especially Outlook Calendar).
  • Well organised with the ability to prioritise and meet deadlines
  • Strong communication skills and ability to liaise with senior managers across the organisation
  • Ability to work under pressure using own initiative and able to work unsupervised
  • Attention to detail
  • Discretion and good oral and written communication skills including an excellent telephone manner.
  • Sensitivity and good judgement in dealing with urgent and complex matters

Personal attributes:

  • Self-motivation
  • Flexibility, teamwork and a service mentality.
  • Willingness to travel (Sporadically)

Desirable

  • Experience of the SAP finance system or similar.
  • Empathy with the mission and ethos of the Church of England

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.