St Paul's Cathedral - Executive Assistant to the Dean

This job has now expired
£46,000 per annum plus benefits

We are currently seeking an Executive Assistant to the Dean of St Paul’s Cathedral - one of the most iconic buildings in the world.

The purpose of this role is to effectively support, and act as a visible representative of, the Dean.

There are three key elements to the role:

  • To manage the Dean’s diary, balancing competing priorities, communicating with those involved and supporting the Dean in meeting preparation as required.
  • To manage the Dean’s communications and correspondence including phone, email, letters etc
  • To maintain and build relationships with key internal and external stakeholders.

This role works closely with the Business Support Team, who provide more general administration support across the Cathedral.

  • extensive, sensitive and complex management of the Dean’s diary, appointments and duties.
  • triaging, redirecting or answering post, telephone and e-mail on behalf of the Dean or consulting with him and others regarding appropriate responses, where necessary.
  • setting up meetings as required, managing room bookings or online invitations.
  • assembling committee and meeting papers electronically or in hard copy as required, including obtaining briefings from other staff where needed.
  • maintaining effective follow-up systems for actions from the Dean’s appointments and meetings.
  • maintaining a good working knowledge of the Cathedral’s Constitution and Statutes.
  • developing and maintaining a good working relationship with key external contacts such as the Bishop of London’s Office, Diocesan and Crown offices.
  • working with the Dean and Liturgy Office in setting up preaching dates and finding nominee preachers and agreeing the Dean’s liturgical rota duties each month.
  • liaising with the Lord Mayor’s Office regarding the Show Day blessing event, obtaining a suitable bible/prayer book to present.
  • working closely with the Development Department in order to support the management of high-net-worth individuals, livery companies and other key fundraising relationships.
  • monitoring and supporting the Dean’s ex-officio links and trusteeships.
  • arranging to welcome visitors at Chapter House and occasionally at the Deanery, including occasional provision of refreshments.
  • making travel arrangements nationally and internationally as required.
  • maintaining an effective filing system for the Dean’s office (paper and electronic i.e. using shared drive and Dropbox) and liaising with the archivist about record-keeping.
  • any other appropriate duties that the Dean, senior management, or Chapter may reasonably request from time-to-time (such as occasional minute-taking at Chapter if needed).

Essential experience, knowledge and skills:

  • experience at a comparable level in a complex organisation.
  • proven organisation, prioritisation and time management skills.
  • confident, clear and effective communication skills both written and verbal.
  • excellent IT skills.
  • a fast and accurate typist.
  • excellent attention to detail.
  • able to work in a very busy environment and remain calm under pressure.
  • able to think quickly, make decisions and to move as required from one task to another.
  • ability to work with discretion and to maintain confidentiality.
  • a high level of emotional intelligence, able to relate easily to people at all levels and to build strong and effective working relationships internally and externally.
  • self-motivated, able to take responsibility with confidence, to use initiative and work without close supervision and alone, while also being a good team worker when required.
  • able to show commitment, flexibility, patience and good humour.

Desirable experience, knowledge and skills:

  • some knowledge of the Church of England, its structure and workings.
  • a general appreciation of Christian faith and the Church of England’s theological basis and liturgical practice.
  • some familiarity with the City of London, its livery companies and leading institutions.
  • project management skills.

St Paul’s is an equal opportunities employer and holds together a very diverse set of activities and aspirations. It is the Cathedral of the Diocese of London and the seat of its Bishop, a vibrant church and an international spiritual focus, a space for worship and holiness, a place of learning, debate and challenge, a national treasure, an icon of resilience in the face of adversity, an architectural heritage centre, a partner in the City of London, and a commercial enterprise. In addition to offering acts of worship throughout the day, St Paul’s is open for prayer seven days a week and for sight-seeing six days a week.