This post offers an exciting opportunity to contribute to a small team supporting the Bishop of London in her mission and ministry as Diocesan Bishop, Area Bishop to the Two Cities as well as her national role. Visit bishopoflondon.org to find out more.
The Bishop’s office staff team consists of: the Bishop’s Chaplain, the Executive Assistant, the Diary Assistant, the Bishop’s Adviser and the Parliamentary and Policy Researcher.
As Correspondence and Administrative Assistant to the Bishop of London, you will work in close co-operation with the team to provide vital support to the Bishop.
You will need to provide first class, discreet and confidential secretarial and administrative support to the Bishop with particular responsibility for correspondence coming into and going out of the Bishop’s office and in liaison with the Bishop’s office staff team, ensure that appropriate action is taken to progress these communications.
The correspondence that the Bishop receives and answers is diverse, may be sensitive, and involves a very wide range of people, from parishioners and clergy to others in public life.
For an informal conversation about the role please contact Louise Redfern on 020 3837 5211 or at firstname.lastname@example.org
You will be based at The Old Deanery, Deans Court, London with flexibility for some working from home.
The closing date for applications will be the 16th April 2023.
Interviews will be held on the 28th April 2023.
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.
1. Managing incoming correspondence to the Bishop’s office, both electronic and postal mail –taking the initiative to re-direct enquiries, obtaining further information and drafting responses on behalf of the Bishop:
2. Handling a wide range of telephone enquiries with confidence, warmth and diplomacy, applying knowledge to answer queries directly and/or referring on as appropriate.
3. Implementing and developing a programme of communication from the Bishop to clergy and parishes in the Two Cities Area, in liaison with the Bishop and her Adviser:
4. Establishing and maintaining up to date lists of contacts for example:
5. Managing ad hoc correspondence tasks, for example:
6. Collaborating with the Diary Assistant, for example:
It is essential in the areas listed above that confidentiality is maintained and that correspondence which instigates a process is followed up to ensure the necessary actions are completed.
1. Supervising record keeping and maintaining comprehensive filing systems, in compliance with GDPR, to enable ready access to correspondence, documents and information:
2. Co-ordinating confidential enquiries and correspondence in connection with clergy appointments, for example:
3. Dealing with enquiries from clergy and parishes, for example:
4. Collating the annual confirmation statistics from area offices and compiling and submitting the annual return for Church House Westminster.
1. Providing administrative support to the Executive Assistant
2. Ensuring cover for The Old Deanery Receptionist during holiday periods
3. Providing general support to members of the Bishop’s office team to include cover during holiday, sick leave or when required
4. Attending functions and evening events may be required occasionally (time off in lieu will be given)
Above all, the Correspondence and Administrative Assistant is required to be well organised and methodical and to have the personal skills to deal with the diversity of enquiries, as well as having the flexibility to undertake any other duties as directed by the Bishop that are commensurate with the role in order to support her in her ministry.
The team is based in the delightful surroundings of The Old Deanery in the City of London close to St Paul’s Cathedral. The Old Deanery contains the offices of the Bishop of London and the Archdeacons of London, Charing Cross and Hackney and the staff work together to ensure a warm and generous welcome to all visitors.
There is an opportunity to attend the weekly Morning Prayer service in the chapel at The Old Deanery on a Monday morning. There is no compulsion or expectation to do so.
To find out more about this role and the Bishop of London, please find the Job Description and information pack attached below.