St Paul's Cathedral - Corporate Events Assistant

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£28,000 Per annum Plus Benefits (Hybrid Working Available)

We are looking to recruit a full time permanent Corporate Events Assistant, to join our Commercial Service team in one of the most iconic buildings in the world, St Paul’s Cathedral.

The role holder will be an essential member of the team and provide support to the Corporate Events Manager in offering a first-class service to both external clients and internal stakeholders for Corporate Events at St Paul’s.

This exciting role will focus on supporting the Corporate Events Manager in offering a first-class service to both external clients and internal stakeholders for Corporate Events at St Paul’s.

This is achieved through providing administration support, including diary management, internal and external liaison, invoicing and sales data collation as well as management of the events and the teams working on the events.

Under the direction of the Corporate Events Manager and the Head of Commercial Services:

Support the Corporate Events Manager in responding promptly to client enquires and converting enquiries into financially sustainable event bookings.

Ensure accurate worksheets are produced in the diary management system in line with event requirements.

Minimise internal diary conflict and maximise diary space to increase income potential by building strong relationships with departments across the Cathedral.

Resource events successfully by efficient liaison and communication with all relevant stakeholders in the Cathedral.

Assist the management of Corporate Events, both daytime and evening.

Draft venue hire contracts, management of the booking of Corporate Event Stewards, security and guides where necessary.

Build close working relationships with all nominated suppliers to ensure the smooth and efficient delivery of events and that excellent standards of service delivery are maintained.

Maintain ongoing communications with the Finance team and nominated suppliers, to ensure all payments are paid and received in line with Cathedral policy.

Follow up on all events at the Cathedral to ensure feedback and constructive comments are collected and collated for review.

Work with the marketing team, the client database and external suppliers, to increase the exposure of events opportunities at the Cathedral.

Act as a personal licence holder and first aider at events.

Support other colleagues across the Cathedral responsible for a delivering a range of different events and activities, where needed.

Work with the Health & Safety Policy Officer and others to support the Corporate. Events Manager in ensuring all events comply with health and safety legislation and best practice.

Strong client focus with experience of working in the events industry, preferably with knowledge of a sensitive historic environment, where attention to security and the care of the fabric of the building and its collections is paramount.

Proven ability to convert enquiries into financially sustainable event bookings.

Proven experience of working in an administrative role.

Organisational skills; able to handle a wide range of enquiries and events simultaneously.

Experience of arranging logistics and co-ordinating people.

Experience of using a diary management software.

Excellent attention to detail.

Good inter-personal skills; able to liaise with confidence across a range of people, internally and externally.

Good team player.

Confident and clear communication skills both written and verbal.

Good initiative and problem-solving skills with a willingness to learn new skills.

Flexible and able to work with limited resources and adapt to changing circumstances.

An understanding, of the sensitivities of holding events within a working Cathedral and historic building.

Good IT skills in Microsoft application.

St Paul’s is an equal opportunities employer and holds together a very diverse set of activities and aspirations.

It is the Cathedral of the Diocese of London and the seat of its Bishop, a vibrant church and an international spiritual focus, a space for worship and holiness, a place of learning, debate and challenge, a national treasure, an icon of resilience in the face of adversity, an architectural heritage centre, a partner in the City of London, and a commercial enterprise.

In addition to offering acts of worship throughout the day, St Paul’s is open for prayer seven days a week and for sight-seeing six days a week.