Executive Assistant and PA to the Chief Education Officer

This job has now expired
London
Permanent
£25931p.a. rising to £27554p.a. after probation

The Church of England is the largest single provider of education in England with one million students attending 4,700 Church of England schools.

The Church of England’s Vision for Education outlines our core purpose in education as we seek to be deeply Christian, serving the common good. This vision is complemented by the Church of England’s Foundation for Educational Leadership which focus our national efforts on developing educational leaders for the future.

We now seek to build capacity across the Education Office so that “developing leaders, shaping policy, and creating capacity” form an integrated strategy for the church’s national work in education.

This work is a vital part of the mission of the Church of England and sits at the heart of the objectives of the Archbishops' Council.

Are you an Executive/Personal Assistant with a real passion for Administration, Organisation and Education?

We currently have an exciting opportunity for an experienced PA with a passion for organising with accuracy and precision. This is a busy role therefore resilience, flexibility and the ability to relish variety and cope in a reactive and demanding environment is essential.

As Personal Assistant to the Chief Education Officer, you will provide support to the Operations and Leadership Development teams within the Education office and Foundation for Educational Leadership and the National Society Council and Foundation Trustees, all performing busy roles with diverse requirements and many spinning plates. Essentially, it will be your job to make sure that with your support, all of these functions run as smoothly as possible.

You will be a confident and clear communicator, professional, positive, and unflappable in person. Due to the nature of this role, there is an ever-changing workload and you will need to be able to prioritise with ease, operating several steps ahead at all times.

Interviews will be held on :

In return we offer a unique environment with opportunities for continuous learning, a 35 hour working week and generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions, and an extremely attractive non contributory pension scheme.

The Role :

  • Provide diary management and administrative support for the Chief Education Officer and his Deputies
  • Provide executive assistant support to the operations and leadership development teams within the Education Office and Foundation for Educational Leadership.
  • Prepare papers and take formal minutes for National Society Council, Foundation Trustees and internal meetings. Maintain and archive records.
  • Track team actions emanating from meetings
  • Update and maintain the central database of programme participants, in line with GDPR protocols (including use of MailChimp mass-marketing software)
  • Process incoming applications for programmes and courses, in line with agreed procedures
  • Support in the management of outgoing communications (e.g. mail-merge collation)
  • Respond appropriately to incoming telephone and e-mail queries from customers
  • Provide cover support for other Executive Assistant posts in the Education Office

Tell us how you meet the requirements for the role :

Essential

Skills/Aptitudes:

  • Excellent attention to detail and accuracy.
  • Ability to draft letters, reports and minutes to Board level.
  • Excellent word-processing skills and familiarity with Microsoft Office software.
  • Good interpersonal and communication skills, both oral and in writing
  • Ability to deal with a wide range of external contacts in a professional manner.
  • Good organisational skills with a clear attention to detail.
  • Good time management and the ability to be proactive in planning and executing tasks.
  • Ability to work within a small team and to be adaptable.
  • Ability to work effectively under pressure and to maintain appropriate levels of confidentiality.

Knowledge/Experience/Education:

  • Knowledge and awareness of the opportunities and challenges facing the Church in education.
  • GCSE level or equivalent including a good standard of the English language both oral and written.
  • Experience of providing team administration support, including diary management and minuting meetings.
  • Experience of providing customer support

Personal Attributes:

  • Willingness to make a contribution to the Church’s work in education
  • A confident, friendly and tactful manner.

Desirable

Education:

  • To A-level/advanced level of study or equivalent.

Skills/Aptitudes:

  • An understanding of the Church of England.
  • Ability to prepare material for the internet.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.