PA to the Director of HR and administrator for the HR department

This job has now expired
Warrington
Employee
Salary: £22,179 - £24,577 pro rata dependent upon qualifications and experience. The actual salary will be £13,307.40 - £14,746.20 per annum.

PA to the Director of HR and administrator for the HR department

Part time 21 hours per week (Monday to Friday)

The Diocese of Chester is looking to recruit a Personal Assistant / Administrator to provide excellent administrative support to the Director of Human Resources. As PA you will be required to deal proactively with correspondence and enquiries, ensuring that the Director is well informed about issues and well prepared for meetings.

You will be based at Church House, Daresbury Business Park, Daresbury WA4 4GE with the option to work 40% at home.

The successful candidate will have proven administrative competence, excellent interpersonal and organisational skills.

Salary: £22,179 - £24,577 pro rata dependent upon qualifications and experience.

The job description, person specification and application form can be downloaded from the Diocesan website: https://www.chester.anglican.org/support-services/job-vacancies/other-vacancies/

PLEASE NOTE: Applications should be made via the Diocesan website using the diocesan application form, not through Pathways.

Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources preferably by email to liz.geddes@chester.anglican.org

Or by post to Church House, 5500 Daresbury Park, Warrington, WA4 4GE.

Closing date: Sunday 5th February 2023

Interviews: Tuesday 14th February 2023

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Job Title: PA to the Director of HR and administrator for the HR department

Reports to: Director of HR

Salary Range: £22,179 - £24,577 pro rata dependent upon qualifications and experience.

Hours of work: 21 hours per week. To be worked between the hours of 9am and 5pm Monday to Friday

Normal place of work: Church House, Daresbury, WA4 4GE with the option for 40% working at home.

Overall Purpose of the Post

To provide excellent PA service to the Director of HR and administrative support to the HR department.

Main Duties

  1. To action all emails/ written correspondence arriving in the Director of HR’s office in a timely manner taking relevant action in all cases.
  2. To use own initiative in responding to both email and telephone enquiries, providing information, using judgement in directing calls and ensuring the appropriate information is brought to the Director of HR’s attention.
  3. To take a proactive approach towards the Director of HR’s diary and schedule, liaising as necessary with both internal and external parties.
  4. To organise and maintain the filing systems, now mainly electronic, ensuring compliance with GDPR at all times.
  5. To ensure that the Director of HR has all necessary paperwork in advance of meetings/ engagements, including directions where appropriate.
  6. To prepare and issue Clergy Statements of Particulars for clergy appointments as needed
  7. To arrange training and other events as required
  8. To assist with DBS Disclosure processing and renewals
  9. To work with the HR Officer to assist with those parts of the administrative process of vacancies and appointments which fall within the remit of the HR department.
  10. To assist with file digitisation
  11. To ensure that sensitive information is stored in a suitable, confidential manner and that all confidential matters are respected.

Please note: this list is not exhaustive and the post-holder will be required to undertake duties commensurate with the role.

Date: January 2023

Note – this job description does not form part of your Contract of Employment.

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The successful candidate will have proven administrative competence, excellent interpersonal and organisational skills.

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The work of the Chester Diocesan Board of Finance (DBF) is operated from within Church House and is located at Daresbury Park, Warrington.

The DBF is the body which oversees the central financial and administrative work of the Diocese of Chester, provides support, teaching and trained personnel to advance the mission and ministry of the parishes within the Church of England Diocese of Chester, and the mission and ministries of the bishops of the Diocese.

The DBF is part of the Church of England, the established Church of the land, which proclaims Jesus Christ as Lord and Saviour, and aims to proclaim the Kingdom of God in an open way to all people, of all races, cultures and backgrounds.

For many posts within the Diocese those who are not members of the Church of England are welcome to apply. We respect their right to express different religious and philosophical opinions but require them, as employees of the Diocese, to respect our ethos as an Anglican Christian organisation and not to undermine it. These posts will require the post-holders to be in sympathy with the aims and objectives of the Church of England.

Some posts may include an Occupational Requirement for the post holder to be a practising Christian in accordance with the Equality Act, 2010. Where this applies the recruitment documentation will state this.

The Diocese of Chester is in the province of York in the Church of England, part of the global Anglican Communion. For more information about our life, ministry and work please visit our website www.chester.anglican.org We are linked with the Anglican Church of Melanesia in the Solomon Islands and the Dioceses of Aru and Boga in the Democratic Republic of Congo.

The Diocese covers an area of 1025 square miles, approximately the old Victorian County of Chester, including parts which subsequently became absorbed into Merseyside and Greater Manchester. The Rivers Mersey and Tame approximately delineate the boundary with Liverpool and Manchester. There are areas of dense urban population, mainly in the north, stretching from Birkenhead to East Manchester. There are prosperous suburban regions of West and South Wirral, Chester and south of Manchester, with a mainly rural heartland, bounded by the Derbyshire Pennines and the Welsh Border. The overall population is around 1.6 million.

The diocesan bishop is Mark Tanner. He is supported by two suffragan bishops: the Bishop of Birkenhead, Julie Conalty and the of Bishop of Stockport, Sam Corley.

The Cathedral for the Diocese is in Chester.

The Diocese is divided into two archdeaconries: Chester covering the western half and Macclesfield the eastern, each with nine deaneries. There are 273 parishes, about 100 of which can be described as rural. Compared with many dioceses, there are few teams, and few multi-parish benefices. There are approximately 231 stipendiary clergy. The ministry of Readers and Pastoral Workers is important, with over 400 licensed. The role of self-supporting ministers is increasing, with over 80 in post at present.

Roughly speaking, the Archdeaconry of Macclesfield covers that part of the diocese to the east of the M6, plus the area around Crewe and Nantwich. The Archdeaconry of Chester covers the rest of the diocese to the west of the M6. Each archdeaconry has a broad mix of urban and rural parishes. The Archdeacon of Chester lives in Chester, and the Archdeacon of Macclesfield lives in Congleton. Both now work from Church House, Daresbury.