Project Support Coordinator

Posted 1 month agoExpires in 11 days
Blackburn
Employee
23,300

This is an opportunity for someone with demonstrable previous experience of supporting and enabling a team or department, to play a role in enabling the delivery of Blackburn Diocese’s Vision 2026 - "Healthy Churches Transforming Communities”.

The ‘Missional and Financial Flourishing’ (MFF) team is led by the Director of Vision Delivery and comprises the Parish Renewal Lead, Senior Church Buildings Officer, Project Manager and Mission and Pastoral Officer. The team is focussed on enabling Healthy Churches that Transform their Communities across Lancashire.

The successful candidate will spend approximately half of their time supporting the Director of Vision Delivery and wider members of the team. The other half of the role will involve working to the Senior Church Buildings Officer in providing support to the Diocesan Advisory Committee for the Care of Churches (DAC)1.

This is a full-time role (35 hours per week). It will report to the Director of Vision Delivery, Carolyn Barton, on a day-to-day basis.

Carolyn writes, “The MFF team was created about a year ago now and our work has developed and grown during that time, particularly as we look to embrace new opportunities to access national funding to help to grow healthy churches across Lancashire. We’re a dynamic and supportive team, looking forward to a new member joining to enable us to take the MFF work to the next level.”

Support to Director of Vision Delivery

  • Provision of efficient administrative support which will include arranging meetings, some diary management, taking minutes at meetings, arranging travel and expense claims.

  • Organise and administer meetings relating to Vision delivery and the MFF exercise which will involve liaising with Area Deans, local ordained and lay leaders, and the PAs of the senior clergy.

  • Responsible for the collation of minutes of meetings in a helpful way, summarising the key actions from the meetings and tracking progress against them.

  • Accurately collate financial information (eg payments and expenses relating to the MFF exercise) and draft national funding claims for MFF work.

  • Arrange and participate in MFF team meetings, supporting the Director of Vision Delivery in ensuring that new policies/procedures, training and appraisals etc are all fulfilled.

  • Undertake research as required.

  • Ensure an efficient filing system for Vision and MFF documentation.

Diocesan Advisory Committee (DAC) Support

  • Efficiently arrange the invites, venue, catering and paperwork/powerpoint presentations needed for the DAC meetings.

  • Use initiative to ensure that the DAC agenda is kept updated through adding in faculties that are ready to be discussed with the correct links etc then circulating it to members with the relevant appendices.

  • Take the minutes at DAC meetings – these meetings can be technical in nature and accuracy to detail is essential – clearly noting the actions arising and monitoring that they are taken forward.

  • Responsible for ‘List B’ applications ie applications for minor works on church buildings to check that the correct documentation has been submitted, then liaise with parishes to ensure that documentation is complete, communicating with architects and DAC Advisors to progress the applications.

  • Receive and process quinquennial inspection (QI) reports, proactively liaising with architects with regard to actions and promptly sending responses to parishes.

  • Maintain the QI spreadsheet and the QI section of the diocesan spreadsheet. Monitor overdue QI reports and send out reminders to churchwardens when QIs are overdue.

  • Organise DAC site visits including liaising with all parties and sending out the visit letter. Where time permits, attend DAC site visits and take notes.

  • Organise DAC-related training events which will include liaising with speakers, organising agendas, booking meetings rooms, managing the Eventbrite process, arranging refreshments, room set up and tidy away.

  • General DAC administration including:

  • Ensuring statistics are up to date

  • Some Excel spreadsheet work

  • Keeping the DAC website pages up to date and liaising with the Head of Communications to create new content

  • Sending out information and forms and general copying / filing.

Wider MFF Team Data, Communications and Administrative Support

  • Accurately transfer data from a number of sources into the diocesan database, using analytical ability to spot where discrepancies seem to have arisen and communication skills to liaise with the parish in question to check the figures.

  • Ensure that MFF-related pages of the diocesan website are kept up to date, using initiative to highlight to MFF team members where a page needs updating and then posting refreshed information in a visually appealing way.

  • Arrange invites, venues, catering and paperwork needed for meetings and training events relating to the MFF team’s work, attending meetings to provide practical support as appropriate.

  • Liaise with Whalley Abbey, clergy and lay leaders in relation to bookings, dates and information relating to the Parish Renewal Programme’s residentials, training sessions and team meetings.

  • Working closely with the Parish Renewal Lead, organise materials and book tutors for Leading Your Church into Growth follow up sessions.

  • Take the minutes at Diocesan Mission and Pastoral Committee (DMPC) meetings and monitor actions.

Good level of general education – GCSE at English and Maths or equivalent

Excellent interpersonal customer service skills, able to form effective working relationships and to communicate well with colleagues across the diocese and external consultants, on the telephone, via email and face to face.

Strong administrative and organisational ability, able to plan ahead, coordinate diaries and make sure that policies and procedures are followed and deadlines met.

Proven experience of supporting and enabling a department function including committee meetings

Excellent teamwork skills, flexible, co-operative, supportive, able to share work to contribute to team goals

Written communication skills, ability to draft well-presented and accurate minutes of meetings and correspondence in a clear and concise style.

Proven experience in an office/administration/customer service environment

Proven ability in the use of computer programmes and the ability to learn new applications, in particular all Microsoft 365 packages such as Word, Excel, Powerpoint, Teams, Outlook

Respect and actively support the Christian ethos and work of the Board of Finance

Blackburn Diocese:

Blackburn Diocese is approaching its 100th anniversary having been founded on the 12 December 1926 and serves almost the whole of the county of Lancashire with a population of 1.3 million. It is divided into 14 Deaneries and two Archdeaconries (Blackburn and Lancaster). The Diocese covers an area of extraordinary variety, from the stunning countryside of the Trough of Bowland to the former mill towns of East Lancashire, from the University cities of Preston and Lancaster to the seaside towns of Blackpool and Morecambe. We have Parishes of all traditions and are strongly committed to the principle of mutual flourishing.

Blackburn Vision 2026:

Our diocesan vision is to see ‘Healthy Churches Transforming Communities’ in 2026 through Making Disciples of Jesus Christ, Being Witnesses to Him, Growing Leaders for Him and through Inspiring Children and Young People. Over the course of 2020 the Diocese engaged in a ‘Vision Update’ through which we sought to identify what is going well and where the challenges are as we seek to realise our Vision. This Update began with a ‘Parish Vision Survey’ and encompassed extensive feedback from parishes and representative groups including Deanery Synods, Areas Deans and Bishop’s Council in order that plans focus on what will really make a difference to realising our Vision. The Update has resulted in the Vision 2026 Implementation Plan (2021 – 2024) which can be found on the diocese website here.

Missional and Financial Flourishing:

The next four years are a critical window of opportunity for the Diocese of Blackburn. Rather than pull back clergy from front line roles in parishes to pursue a sustainability agenda, we are endeavouring to step out in faith and courage. We have a window of opportunity to (a) generate a pipeline of leaders across all traditions, lay and ordained, who can bring church growth by parish renewal and planting and (b) address challenges being faced by parishes with significant long-term issues, whether missional, pastoral or financial. With our Missional and Financial Flourishing conversations, our Director of Vision Delivery is working with colleagues from across the Diocese to plan missionally, vocationally, financially and prayerfully, to develop a strategic approach to seeing “healthy churches transforming communities” across all spheres of life in Lancashire. We hope this will lead to a national Strategic Mission and Ministry Funding application in 2023.

Diversity - The Board of Finance believes that diversity enables us to thrive and develop and is committed to race equality, welcoming applications from UK Minority Ethnic backgrounds

The Board of Finance is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.

For full details of the role including an outline of the terms and conditions please visit the attached recruitment pack below

For further information about the Diocese please visit Diocese of Blackburn (anglican.org)

Applications must be received by: Sunday 19th February

Interview date: Thursday 2nd March

All interviews to take place in person at Clayton House, Blackburn, BB1 2QE

For an in formal chat about the role please contact Carolyn Barton, Director of Vision Delivery at carolyn.barton@blackburn.anglican.org