Finance Officer

Posted 7 days agoExpires in 22 days
Church House, Great Smith Street, London
Employee

To assist the efficient and effective running of the department whilst contributing to a pleasant and professional working environment by undertaking tasks as delegated and communicating effectively with colleagues and other stakeholders.

Attention to detail, ensuring completeness and accuracy at all times, should be applied in all areas of the role.

The postholder is expected to ensure appropriate skills and qualifications are maintained to enable the continued fulfilment of all aspects of the role. In the event that the postholder identifies any requirement for personal training or development, the postholder should advise the Finance Manager. Training and development will be provided in the most appropriate form and can include in-house learning, external training courses and support towards professional qualification.

Any matters of concern should be reported to the Finance Manager, Head of Finance and/or other senior management as appropriate.

The nature and scope of this position requires the postholder to embrace the role of being a trusted member of The Corporation of the Church House Finance Team, supporting the activities of The Corporation of the Church House and, its subsidiary trading company, Church House Conference Centre Limited.

  • Undertake all duties associated with the day-to-day processing of transactions from source including sales ledger, purchase ledger, nominal ledger and cashbook SAGE modules ensuring agreed routine deadlines are met.
  • Undertake the timely and accurate processing of transactions, ensuring completeness and integrity, within agreed routine deadlines.
  • Prepare the month-end supplier payment run, bi-weekly payments to the on-site catering company and any interim payments. Upload payment files to the online banking system, or prepare cheques when necessary, for review and release by authorised signatories.
  • Ensure relevant catering purchase invoices are processed for payment in the first available weekly payment run after client sales receipts have been identified.
  • Prepare ad-hoc reconciliations and undertake account analysis as required.
  • On a daily basis, review the overnight NFS sales file, liaise with the Sales team to ensure any discrepancies are promptly resolved and upload the file to SAGE.
  • Complete daily/weekly/monthly bank reconciliations.
  • Ensure all client credit card and bank transfer sales receipts are processed/recorded promptly. All cheques received should normally be banked within 24 hours of receipt and stored securely whilst onsite.
  • Undertake initial stages of credit control action and ensure an adequate audit trail is maintained. Escalate cases of continued non-payment to the Senior Finance Officer in accordance with agreed policy.
  • Obtain credit checks as required by the sales team.
  • Ensure all authorised claims for petty cash are processed, and reimbursed to staff, promptly. Ensure the petty cash float is stored securely at all times and is maintained within agreed limits.
  • Provide pro-active support and assistance to the Finance Manager and Head of Finance.
  • Plan and organise own work schedule, demonstrate good time management and ensure any anticipated difficulties in meeting deadlines, or any other aspects of your role, are discussed openly and promptly with the Finance Manager.
  • Provide cover for the Senior Finance Officer as directed by the Finance Manager or Head of Finance.
  • Aspire to achieve personal and departmental improvement.
  • Develop and maintain effective working relationships with colleagues, throughout The Corporation and Conference Centre, and stakeholders, and provide a professional pro-active service at all times.
  • Conform to the policies and procedures of both The Corporation and Conference Centre at all times.
  • Undertake general administrative duties and any other tasks as directed by the Finance Manager and/ or the Head of Finance.

Knowledge

  • A good knowledge and understanding of the principles and practices of processing accounting transactions.
  • Comprehensive knowledge and understanding of double entry book-keeping and the use of computerised accounting systems.
  • An understanding of the requirement for, and application of, financial procedures and internal control systems.

Qualifications

  • Maths and English (GCSE or equivalent).
  • Association of Accounting Technician (AAT) qualified or equivalent. (Preferred)
  • Commitment to continue towards full professional qualification. (Preferred)

Skills and Abilities

  • Clear day to day knowledge and understanding of Sage 200.

  • Intermediate Excel skills (e.g. design and use of PIVOT tables, VLOOKUP) with the aptitude to develop and apply to routine tasks.

  • Organisational and administrative skills including planning and prioritising (personal time management).

  • Good written and verbal communication skills including the ability to document processes undertaken and explain financial matters to non-finance colleagues.

  • Ability to meet deadlines.

  • Ability to work under minimal supervision and apply knowledge and initiative in problem-solving.

  • Excellent interpersonal skills and ability to develop effective working relationships within the Finance team, throughout the wider organisation and with external stakeholders.

Experience

  • Minimum of 2 years’ experience of working in a finance department.
  • Experience of using Sage 200 including accounts payable, accounts receivable and cashbook modules.
  • Experience of first-level credit control.

Core Behaviours

  • Accepts ownership and responsibility for assigned tasks and output of results both individually and as a member of the Finance team.
  • Ability to work under own initiative and as a member of the Finance team.
  • Adopts a flexible attitude to meeting organisational and departmental requirements.
  • Career-minded and aspirational for personal and departmental improvement.
  • Professional and conscientious at all times