The Old Deanery, The Cloisters, Exeter, EX1 1HS with expectation of travel throughout the country of Devon (including Plymouth and Torbay)
£21, 500 - £23,250 (1.0 FTE) Depending on experience
An exciting opportunity has arisen for an experienced administrator to work within the Diocese of Exeter’s Education Team to provide an efficient and effective administrative and organisational support service that promotes effective communication internally and externally with schools, academies, and stakeholders.
Education Services Support
Ensure the education team and its associates are informed and briefed in order to facilitate the implementation of effective school support, policy and decision-making.
Ensure administration and organisational systems are effective to support advisers and the wider team to maximise time efficiencies.
Develop, implement and co-ordinate systems to improve our communications with stakeholders and to widen our reach, ensuring all can access appropriate information and services with ease.
Clerk or minute meetings as requested.
Support in Governor recruitment and record keeping
Traded Services Support
Develop and market traded services including training opportunities to school, academies, federations and MATs.
Co-ordinate the production of the annual Service Level Agreement (SLA) between the Education Team and schools, federations and MATs.
Promote, monitor and evaluate delivery of the SLA, and seek to develop to meet changing needs.
Co-ordinate and oversee Education services provision.
Monitor the take up of services so that schools are charged fairly for the support they receive.
Seek to increase the subscription to the SLA and open-up new markets for paid services.
Liaise with and provide administrative and organisational support for events and outreach projects for schools / churches.
Co-ordinate Diocesan consultants to support the diocesan deliver service.
Procure, co-ordinate, publish and market the Diocesan Education Training programme, liaising with Education Advisers.
Co-ordinate training materials, trainers, booking systems, delegate lists, venues and refreshments.
Monitor the quality of training provided, including attendees’ evaluations, and income generated.
Assist with specialist courses, conferences and training sessions within the diocesan training programme to church and community schools.
Policies, Processes and Procedures
Co-ordinate effective EDBE communication with schools, academies and stakeholders.
Oversee the Education team’s SLA provision and record keeping.
Coordinate Training, networks and events and booking systems
Assist Advisers / project leads by providing administrative support.
Support and further develop monitoring and evaluation processes and the use of information gained to actively improve the services we offer.
Ensure the Diocesan Board of Education (EDBE) and its committees are informed and briefed in order to facilitate effective policy and decision-making and to implement those decisions.
Administration and communication with schools/academies and parishes regarding new Heads Induction and parish commissioning services.
Develop communications strategy and implement to ensure website, newsletters, social media presents consistent, attractive and easily navigable information.
Identify opportunities, investigate and organise education events and gatherings for pupils/students, staff and/or governance teams.
Link with the People team and Finance team with regard to the use of diocesan consultants.
Financial Support and Additional Services
Pro-active in generating income for the education department and accessing grants for the benefit of diocese schools and academies.
Coordinate the development of additional services, identifying gaps in the market, to better support diocese schools and academies and to generate income for the Exeter Diocesan Board of Education.
Develop opportunities for the diocesan training programme to be traded to church and community schools across the diocese (and beyond).
Support the management of information on behalf of the education team to ensure it is accurate and up to date.
Ensure administration and organisational systems are effective so as to support advisers and the wider team to maximise time efficiencies.
Ensure the database is kept up to date and accurate.
Keep accurate notes, correspondence and records and place on file as appropriate.
Ensure information management systems and policies are adhered to, including social media, GDPR and Data Protection Act 2018.
Maintain confidentiality at all times.
Work alongside senior staff in developing and implementing the DBE’s strategic development plan that promotes the delivery of key diocesan objectives and a distinctively Christian, community focused vision for education that serves the common good.
Work flexibly as an education team member ensuring that at all times the needs of the service are respected and prioritised.
Support the team’s work towards raising standards across Church of England schools/academies.
Liaise, as required, with other diocesan officials, principally those other officers working within the Old Deanery and peers from other dioceses.
To work with courtesy, sensitivity, tact and flexibility.
Undertake other duties as may reasonably be expected.
Build and maintain strong relationships with colleagues across schools, academies, federations and MATs, alongside clergy, parochial officers, Bishop’s staff and Old Deanery employees.
Be a key and visible contact and supporting schools in their pursuit of distinctiveness and effectiveness.
Support the education team in providing advice and training for parishes to enrich the links between schools and local churches.
Ensure all Diocesan Safeguarding Policies and procedures are adhered to.
Complete safeguarding training to Foundation Level C1.
Familiar with and follow safeguarding policies and procedures in Church of England schools, academies, federations and MATs when required.
Work with Safeguarding team to ensure you stay up to date with safeguarding issues as they affect own area of work.
Read, understand and adhere to the latest Keeping Children Safe in Education, Part 1 document.
Equality and Diversity
Role model inclusive behaviours in day to day working practices.
Work in accordance with diocesan policy of equal opportunity.
Qualifications and Training
At least 5 A-C (or equivalent) GCSEs to include Maths and English.
Evidence of up-to-date professional development.
Experience of providing effective administrative coordination and support within an Education related working environment.
Experience of planning, organising, marketing and coordinating high quality training or events.
Proven organisational skills with attention to detail and accuracy, using initiative to plan and prioritise workload to meet deadlines and respond flexibly to circumstances.
Extensive experience of working as a key member of a team, demonstrating good interpersonal skills and a collaborative style of working with a range of personnel, agencies and clients.
Experience as a school/academy administrator.
Experience as the clerk to a school/academy Governance Board.
Experience in taking minutes at meetings.
Understanding of school training and support requirements.
Training / Events organisation knowledge
Knowledge and understanding of the ethos and distinctiveness of Church of England schools, school governance, and school effectiveness.
Excellent oral communications and presentation skills.
Able to communicate effectively with a broad range of people, at all levels, providing accurate and timely support and advice.
Excellent written communication skills; able to oversee standards of publications.
Numerate with financial knowledge and related skills.
Knowledge of how to generate income, write successful bids and grant applications.
Advanced IT skills, including knowledge Microsoft Office: Word, Excel, Publisher, Outlook and PowerPoint.
Proficient use of databases to maintain information and run reports.
Maintenance/development of websites and use of social media
Good understanding and grasp of what represents effective governance, admissions and school organisation practice.
An understanding of the parish system and the wider organisation of the diocese.
An understanding of the parish system and the wider organisation of the diocese
Welcome visitors and receive incoming enquiries and telephone calls, dealing promptly and courteously with enquires.
Ensure all health and safety instructions are followed and that care is taken to ensure safety for self and colleagues, reporting concerns immediately.
Sensitive to the different cultures, traditions and activities within the Church, and work in a way which is consistent with the Five Guiding Principles in the House of Bishops’ Declaration on the Ministry of Bishops and Priests; maintain a consistent approach to clergy and non-clergy matters.
Understand how the belief systems which shape the life of the Church may affect safeguarding work in the Church of England.
Commitment to anti-discriminatory practices within the Church of England’s legal context.
Understanding of the Church of England, its parochial system and the wider organisation of the Diocese.
Committed to and confident in the aims and ethos of the Diocese of Exeter and of the mission and ministry of the Church of England.
Commitment to the role that Church Schools play in formal education and to raising standards in Church Schools.
Willing to work outside of normal working hours as required.
A full driving licence and use of a car for work related travel.
A member of the Church of England, or of a church belonging to the Churches Together in England or Churches Together in Britain and Ireland
The Diocese of Exeter matches almost exactly the boundaries of the county of Devon, including Torbay and Plymouth. We are a family of Christians, worshipping God in many different settings and groups. We are led by the Bishop of Exeter, and governed by Diocesan Synod which is made up of representatives from across the Diocese.