Administrative Support Officer (Finance)

Posted 15 days agoExpires in 15 days
Church House, Westminster, London
Permanent
£30,159p.a.-£32,700p.a. after probation (pro rata)

The Legal Office of the National Church Institutions of the Church of England (‘the NCIs’) is one of a number of service departments managed by the Archbishops’ Council, which provide services to the NCIs - of which the Archbishops’ Council, the Church Commissioners and the Church of England Pensions board are the largest. It currently comprises 6 solicitors, 3 barristers and 3 support staff.

The Head of the Legal Office is the Chief Legal Adviser to the Archbishops’ Council and the General Synod and heads the Synod Team which is responsible for the legislative programme of the General Synod, including both primary legislation (in the form of ‘Measures’, which have the same effect as Acts of Parliament) and secondary legislation.

The team is also responsible for legal and procedural advice and support for the General Synod and its Commissions and Committees and for legal and procedural advice (including advice on the effect of Government legislation) to the Archbishops' Council, the Church Commissioners and the Church of England Pensions Board, and for the conduct of the national function in relation to clergy discipline.

Based at historic Church House in Westminster, this is an excellent opportunity to provide a high standard of financial and general administration to support the effective delivery of the functions of the legal office.

Ensuring the delivery of an expert service, your busy and varied day will include:

  • Being the Primary user for our financial system SAP
  • Processing payment requests, invoices, credits and purchase orders
  • Maintaining financial records in Excel
  • Monitoring expenditure
  • Supporting the preparation of the budget
  • Document management and preparation
  • Coordinating calendars and room bookings
  • Maintaining systems and databases

With significant experience of SAP (or similar), and of providing professional financial administrative support, you will be used to managing your time effectively to ensure that priorities are met and delivered accurately and on time.

Skilled in the use of MS office with particular confidence in your excel skills, you will take control of financial records and data, working proactively to ensure quality and efficiency. As a key member of the Legal Team, you will contribute positively, developing excellent working relationships and inspiring confidence in colleagues at all levels.

The hours of work will be 21 per week with the exact working pattern to be agreed. The salary shown will be prorated for 21 hours per week.

Interviews will be held on the 13th September 2018

The Role :

Financial administration

  • Acting as the primary SAP user in the Legal Office, processing payment requests, invoices and credits, and raising purchase orders as appropriate;
  • Liaison with colleagues in accounts payable;
  • Maintaining financial records in Microsoft Excel;
  • Monitoring expenditure against budget, including by preparing monthly reconciliations; and
  • Supporting the preparation of the Legal Office budget.

Document management

  • Occasional document preparation from dictation or manuscript;
  • Preparing first drafts of pro forma documentation;
  • Assisting with the formatting and production of documents;
  • Document management, including filing and scanning;
  • Transferring papers to, and obtaining papers from, the Church of England Records Centre;
  • Collating papers for meetings to be attended by colleagues; and
  • Circulating / assisting in the circulation of papers for meetings being organised by colleagues.

General

  • Maintaining databases;
  • Maintaining Microsoft Outlook calendars and making appointments;
  • Arranging and servicing meetings;
  • Managing room bookings;
  • Providing a telephone filtering service and acting as a first point of contact for the Legal Office, referring matters as appropriate;
  • Booking CPD and other courses;
  • Paying subscriptions (including supporting the process for obtaining practising certificates);
  • Co-ordinating and managing travel arrangements for members of the Legal Office;
  • Assisting with occasional copying and collation of documents for litigation;
  • Providing support for General Synod elections; and
  • Providing support during groups of sessions of the General Synod in London and York.

Tell us how you meet the requirements for the role :

Essential

Skills/Aptitudes:

  • Self-organisational skills;
  • Ability to communicate effectively orally and in writing;
  • Good paper management skills;
  • Word processing skills (further training can be given if required);
  • Knowledge of Microsoft Outlook (further training can be given if required);
  • Good telephone manner.

Knowledge/Experience:

  • Significant experience of SAP (or a similar system);
  • Experience of Excel;
  • Previous experience of providing administrative support.

Personal Attributes:

  • Ability to work constructively as a member of a team;
  • Willingness to work proactively;
  • Good time management;
  • Willingness to work sympathetically within a Church context;
  • Willingness to attend groups of sessions of the General Synod (including weekend working at the group of sessions held in York each July);
  • Ability to deal sensitively with people from a range of backgrounds and theological positions;
  • Willingness to agree and to seek to achieve personal and collective annual aims and objectives; and
  • Confidence in dealing with people, including professionally qualified staff.

Education:

  • A-Levels or equivalent.

Desirable

Skills/Aptitudes:

  • Advanced word processing skills

Knowledge/Experience:

  • Experience of servicing / working with committees;
  • Experience of legal practice;
  • Familiarity with the law, legal concepts or the legislative processes; and
  • Awareness of the structures, dynamics and culture of the Church of England.

Education:

  • Educated to degree level or equivalent.

Personal Attributes:

  • Willingness to develop additional legal and personal skills.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.