Executive Assistant to the Archbishop’s Adviser on Anglican Communion Affairs

Posted 20 days agoExpires in 15 days
London
Permanent
£30,159p.a.-£32,700p.a. after probation

Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving residential community. It is also an office and the epicentre of the Archbishop of Canterbury’s ministry to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.

In support of the Archbishop’s ministry, the office at Lambeth Palace is made up of several interconnected teams, including Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events, Inter-Religious Affairs, Social and Public Affairs and Reconciliation - each providing pivotal, interdependent and essential support to the Archbishop to enable the effective delivery of the ministry to which he has been called by God.

Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly and fast-paced environment. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond and supports each other at busy periods, with flexibility and good humour.

This is an excellent opportunity for a confident, diplomatic and experienced professional with exceptional administrative, interpersonal and organisational skills to join our team at Lambeth Palace.

Delivering a secretarial and administrative service to the Archbishop of Canterbury’s Adviser on Anglican Communion Affairs and to the Anglican Communion Team, you will play a fundamental part in supporting the team that provides advice to the Archbishop on matters to do with the Communion and helping to shape his strategic vision for the world-wide Church.

You will respond to enquiries, organise appointments, assist with drafting briefs and provide proactive assistance to the Anglican Communion Adviser and colleagues, managing diaries and travel arrangements as required.

Greeting visitors in a warm and welcoming manner, you will undertake this challenging, fascinating and varied role with enthusiasm and sensitivity, delivering priorities efficiently and responding to change calmly.

Interviews will be held w/c 10th September 2018

The Role

  • Responding to enquiries, prioritising correspondence, including drafting letters, e-mails, memos and other documents on behalf of and in consultation with the Anglican Communion Adviser (or liaising where appropriate with other Anglican Communion Team members). Preparing standard responses to Anglican Communion correspondence in liaison with Anglican Communion Team members.
  • Organising appointments and meetings, including room bookings, refreshments, invitations, travel arrangements, and circulation of related documents for the Anglican Communion Adviser, and where appropriate, other Anglican Communion team members.
  • Making arrangements for the Adviser’s official travel. This includes booking travel, transport to/from airports, booking accommodation; arranging visas where necessary; preparing the final programme, collating briefing material in consultation with other members of the Anglican Communion Team and staff in Lambeth Palace and the NCIs; presenting the programme for the visit and briefing material in an appropriate manner.
  • Assisting in the Anglican Communion Team’s arrangement of overseas visits made by the Archbishop of Canterbury. This includes booking travel, transport to/from airports, booking accommodation, arranging VIP airport facilities, arranging visas where necessary, assisting with the sourcing of appropriate gifts, and assisting in the collating and presenting of the programme and briefing material.
  • Preparing draft briefs for the Archbishop’s official engagements for which the Anglican Communion Adviser and Anglican Communion Team members have responsibility, including research and collation of information where appropriate. Attending and assisting with the staffing of the Archbishop at events as necessary.
  • Assisting with and organising events at Lambeth Palace relating to Anglican Communion matters involving the Archbishop, the Anglican Communion Adviser and/or the Anglican Communion Team at Lambeth Palace, such as seminars, lunches, dinners and receptions.
  • Assisting the Adviser and the Anglican Communion Team in arranging meetings and visits of church leaders/VIPs, at the invitation of the Archbishop of Canterbury and providing hospitality where appropriate.
  • Taking minutes and notes of meetings as required.
  • Receiving visitors on behalf of the Anglican Communion Adviser and other members of the Anglican Communion Team.
  • Researching issues and projects in relation to the work of the Adviser that is not covered by other Anglican Communion Team members.
  • Maintaining files and records relevant to the work of the Archbishop’s Anglican Communion office.
  • Within agreed limits, and in consultation with the Anglican Communion Liaison Officer and the Anglican Communion Programme Coordinator, progressing the Adviser’s work in his absence.

Tell us how you meet the requirements :

Essential

Skills/Aptitudes:

  • Experience of using MS Word and Outlook, as well as a networked computer system.
  • Excellent word processing skills and fast and accurate typing.
  • Well-presented work with a keen eye for detail.
  • Good communication skills both verbal and written, including a confident telephone manner.
  • Ability to draft accurate letters independently.
  • Good interpersonal and diplomatic skills.
  • Well organised, methodical and the ability to cope with conflicting priorities.
  • Ability to work calmly under pressure.
  • Flexible and able to adapt plans quickly in response to change.
  • Strong team working skills.

Knowledge/Experience:

  • Previous experience of a Personal Assistant and administrative role demonstrating the skills above.
  • A good command of English (including accurate spelling and punctuation).
  • Experience of dealing with a wide range of people during work, including at senior level.

Personal Attributes:

  • Due to the confidential nature of much of the work, the post-holder must be a person who can be relied upon to be discreet.
  • Ability to relate to people at all levels and with cultural sensitivity and work well as a member of a team.

Desirable

Skills/Aptitudes:

  • Experience of managing a senior person’s diary.
  • Experience of making foreign travel arrangements.

Knowledge/Experience:

  • A sympathy with and an interest in the work of the Archbishop of Canterbury’s ministry, the Anglican Communion and the Church of England generally.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

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We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.