Executive Assistant to the Bishop of Dover (Diary and Events) - Canterbury

Posted 5 days agoExpires in 14 days
Canterbury
Employee
£31,500 per annum

Canterbury Diocese is the oldest diocese in England, stretching from Maidstone to Thanet, the Isle of Sheppey to the Romney Marsh. We have 350 miles of coastline with historic ports and seaside resorts, alongside rural communities, market towns and commuter-belt urban developments. Affluent areas often sit alongside pockets of major deprivation, offering an exciting and challenging mission context.

The Bishop of Dover, Bishop Rose Hudson-Wilkin, holds the additional title of "Bishop in Canterbury" and is empowered to act almost as if the Bishop of Dover were the diocesan bishop of Canterbury, since the actual diocesan bishop, the Archbishop of Canterbury, is based at Lambeth Palace in London, and thus is frequently away from the diocese, fulfilling national and international duties.

Bishop Rose has many competing demands on her time and availability as the only bishop working day-to-day in the Diocese. She also has a high profile nationally and internationally due to a high level of interest in England’s first female black bishop.

The post of Executive Assistant (Diary and Events) to the Bishop of Doveris a senior post directly responsible for managing all elements of the diary, visits and events concerning the Bishop of Dover.

As Executive Assistant (Diary and Events), you will need to have or be able to quickly develop a thorough knowledge of the many facets of a Bishop’s role and of the workings of the Diocese of Canterbury and the Church of England more widely.

You will have excellent administrative, office management and diary management skills, with the capacity to understand and operate formal and legal processes whilst being proactive and anticipate issues, ensuring positive outcomes without executive authority.

You will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations.

This role is offered on a full-time, permanent basis.

For an informal conversation about the role, please contact Revd Richard Braddy (Chaplain to the Bishop of Dover): richard.braddy@bishcant.org

Interviews are expected to be held on Thursday 16th June and Friday 17th June.

MAIN RESPONSIBILITIES

  • Plan, organise and coordinate all elements of the day-to-day diary management for the Bishop, which includes but is not limited to:
    • Book, manage and adjust appointments, engagements and meetings.
    • Organise the diary and schedule the bishop’s day in a way that enables and sustains her ministry.
    • Make travel and accommodation arrangements.
    • Ensure the bishop has all necessary paperwork or information in advance of meetings or engagements.
    • Liaise with parishes, clergy and all key stakeholders where needed.
    • Send appropriate responses to all requests and invitations.
    • Protect the bishop’s diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable.
  • Support the diary and organisation in relation to the Archbishop’s commitments in the diocese, which includes but is not limited to:
    • Liaise with Lambeth Palace regarding the Archbishop’s diary commitments and engagements within the diocese.
    • Work with the relevant chaplain regarding the administration of visits to parishes, missions and events in the Diocese ensuring the Archbishop has all necessary information in advance.
  • Provide capacity support for the Bishop by acting as the first point of contact for all diary requests this includes triaging responses, decisions and action plans in liaison with the Bishop’s Chaplain and other office staff as required.
  • Build excellent working relationships with all those with whom the Bishop comes into contact by responding to a wide range of enquiries in a warm and friendly manner either in person or by directing enquirers to the appropriate sources of information.
  • Establish, maintain and improve ways of working and consistent information flow including liaising with the bishop’s staff, Diocesan Offices, Lambeth Palace, other bishops, dioceses and clergy nationally; the Bishoprics and Church Commissioners.
  • Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles.
  • Assist in arranging official hospitality by the archbishop or bishop as required and share in welcoming visitors to the Bishop’s Office.
  • Liaise with the communications team as required regarding communications requests and requirements relating to the Bishop.
  • Collaborate with the Chaplain and other members of the team to provide administrative support to enable the smooth running of the Bishop’s Office.
  • Undertake other appropriate duties as commensurate with the role as requested by the Bishop including occasionally accompanying on visits.

This list is not exhaustive and is intended to reflect your main tasks and areas of work. More details about the main duties and responsibilities of your post are outlined in your job description attached further down.

PERSON SPECIFICATION

  • Significant demonstrable experience as a highly performing administrator/executive assistant/diary manager in working with senior members of staff.
  • Demonstrable experience of providing Executive/Personal Assistant/Diary support to senior staff.
  • Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups.
  • Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard.
  • Proven stakeholder management skills to manage competing demands.
  • Ability to work calmly under pressure and solve problems efficiently and effectively.
  • Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships.
  • Efficient and quick at dealing with requests.
  • Able to work flexibly, both in terms of time and responsibilities.
  • Innovative with the ability to identify and implement new ways of working.
  • Content to work to the bishop’s agenda, adjusting work style to the Bishop’s preferences and requirements.
  • Able to organise own workload, set priorities, work to deadlines without direct supervision.
  • Strong communication skills, both oral and written including excellent report writing skills.
  • Proven experience of researching and producing high quality written reports, letters, briefings, presentations and information suitable for a range of audiences with a limited brief.
  • Proven ability of working effectively as part of a team.
  • Be in sympathy with the mission and ethos of the Christian Church, the Church of England, the Diocese of Canterbury and the vision and values of our church schools.

We are currently offering another similar role, Executive Assistant (Operations and Finance) to the Bishop of Dover - Canterbury; please find out more about this opportunity here:

ABOUT US

About the Diocese: The Diocese of Canterbury is the oldest diocese in England, stretching from Maidstone to Thanet, the Isle of Sheppey to the Romney Marsh. We have 350 miles of coastline with historic ports and seaside resorts, alongside rural communities, market towns and commuter-belt urban developments. Affluent areas often sit alongside pockets of major deprivation, offering an exciting and challenging mission context.

At the heart of all we do is a vision of transformation for ourselves and our communities: no one can encounter God and remain unchanged. In the Diocese of Canterbury, we want to increasingly become a Christian community transformed through encounter with Christ, growing and overflowing to transform and bless the families, homes and communities we serve: Changed Lives - Changing Lives.

About the Archbishop of Canterbury (ABC): The ABC is the Bishop of the Diocese of Canterbury, the Metropolitan (senior) Bishop of the Province of Canterbury (29 Dioceses), the Primate of All England (senior Bishop) and the senior Bishop of the global Anglican Communion (AC). The AC is about 80 million people in 165 countries comprising 5 global regions and 41 Provinces each with a Primate. Its typical member is a woman in the global south on less than US$4 per day, and likely to be in a zone of conflict and/or persecution. The ABC is also the senior non-Royal in England and the senior person in Parliament. S/He has significant responsibilities internationally. The See (Diocese) of Canterbury is the Mother See of the AC, and is looked to as a major Christian centre.

The Old Palace has been the home of the ABC when in Canterbury since the 10th Century. The household may be at the Old Palace for 60-80 days a year (about 20 weekends; a week or 10 days around Christmas and also Easter; overnight with groups of 10-12 people at other times; and one or two weeks working there). The ABC may also holiday there. Work there will vary but will normally include significant entertaining.

Once every few years (about 10) the Lambeth Conference will take place in Canterbury with up to 700 Bishops and their spouses. The next Conference is July 26th – August 7th 2022.

More about the Diocese and Bishop Rose:

More about the Diocese of Canterbury: http://Diocese of Canterbury and about Bishop Rose https://www.canterburydiocese.org/our-life/our-people/bishop-rose/