Team Administrator

Posted 17 days agoExpires in 3 days
Hybrid - remote working and London
Employee
£27,884 - £29,983 after probation (Pro rata)

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The Vision and Strategy team has been established to support the whole Church in its embrace of, and engagement with the national Vision and Strategy for the Church for the 2020s which has three strategic priorities: missionary disciples, younger and more diverse, and mixed ecology.

The team is also the lead owner of the strategy within the NCIs, and therefore responsible for ensuring that the work of other teams within the NCIs is aligned to the strategy and helps to ensure its delivery across the Church.

As Team Administrator, you will play a vital role in supporting the work of the entire team by providing high quality administrative support.

Working closely with the Operations Manager and working together with another administrator, you will enable colleagues to perform at their best, by ensuring that the team is up to date with relevant systems, processes and information, informed about events and surveys and supported with collaborative events and ways of working.

This role is essential to the smooth running of the department and your positive, proactive attitude and excellent communication and organisational skills will be key to your success both within the team and individually.

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working. Further details will be discussed at interview.

The working hours for this post are 21 per week with the exact working arrangements to be agreed. The salary will be prorated accordingly.

The Church of England is for everyone, and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds.

We would like to hear from you if you have the ability, motivation and commitment to give to this opportunity, together with the essential requirements below.

For an informal conversation please contact cathy.myers@churchofengland.org

We offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role:

  • To provide high quality administrative, and logistical support for the Co-Directors and Deputy Director within the Vision and Strategy.
  • To arrange a range of key regular meetings and ad hoc meetings for the Co-Directors and Deputy Directors to support engagement with the Vision and Strategy. This will include meetings with other NCI directors, diocesan leaders and networks.
  • To assist the Operations manager in ensuring that the team is up to date with relevant NCI processes and policies including travel, procurement, expenses and other policies. This includes flagging NCI wide events, surveys or information as appropriate.
  • To support, participate in and enable the cross team projects, assisting in planning meetings and booking meeting rooms or zooms as appropriate.
  • To support the organisation of whole team away days including location, logistics and catering and to organise whole team collaborative working days throughout the year at agreed intervals.
  • To support and streamline the use of processes and channels that enable good team working including teams channels and zoom accounts.
  • To work with the Operations manager to create and maintain a Vision and Strategy shared file space with the support of IT.
  • To provide support in processing of invoices and expense claims as needed.
  • To contribute to the achievement of any collective (team/office/organisational) objectives and undertake such other duties and tasks as may reasonably be required.
  • To provide event or webinar support to the Funding and Learning team or consultancy teams.
  • Arranging social events for the team.

The Requirements:

Essential

Skills/Aptitudes:

  • Good at and enjoys planning and organising with a strong attention to detail.
  • Works well to deadlines.
  • A positive, proactive attitude to all tasks approached.
  • Excellent communicator in writing and verbally.
  • Strong IT skills – in particular Outlook, PowerPoint, Excel and Word.
  • Ability to work comfortably with competing priorities - to reprioritise work when required, use problem solving skills to deal with issues if they arise.
  • A team player, able to work well both within a team and individually.
  • Is comfortable communicating with senior colleagues and stakeholders.
  • Flexibility to work across various department activities.
  • Comfortable handling and analysing confidential and often complex data.

Experience:

  • Planning and organising activities and/or events which support project work using software from the Microsoft Office suite – administrative duties as well as contributing ideas to improve the efficiency of processes/work.
  • Presentation creation using Microsoft PowerPoint.
  • Experience of dealing with customers / stakeholders.
  • Working with highly confidential documents (using and storing).

Desirable

Skills/Aptitudes:

  • Using Zoom and the functionality of the software to support the delivery of on-line events and modules.
  • An empathy with the mission of the Church of England and Christian values.

Education:

  • GCSE Maths and English or equivalent.
  • ‘A’ Levels or equivalent.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

As a member of the Armed Forces Covenant, we welcome applications from those of you who have served in our Armed Forces and their families.

We are committed to being an equal opportunities employer and to ensuring that everyone, job applicants, customers and other people with whom we deal, are treated fairly and not subject to discrimination. We will do whatever is necessary to provide genuine equality of opportunity. We continuously review our policies and processes to support our aim to create a workforce as diverse as the nation the Church of England serves.