Personal Assistant to the Bishop of Jarrow

This job has now expired
Low Fell, Gateshead, Durham
Employee
£21,202

Who we are

Join us and become part of the Team in Durham Diocese working together to serve the people of the North East, from the Tyne to the Tees and the Dales to the Sea by ‘Blessing our Communities in Jesus’ name for the Transformation of us all’. We are particularly seeking to do this by Challenging Poverty, Engaging with Children and Young People, Caring for God’s Creation and Energising Growth’.

People are at the heart of who we are and what we do as we seek the care and flourishing of clergy and congregations in our churches and parishes, the care and flourishing of children and young people in our schools and communities and the care and flourishing of relationships that stretch across faith communities, local communities and local and regional government. As PA to the Bishop of Jarrow, Rt Revd Sarah Clark, you will make a key contribution to the effectiveness of her leadership in the Diocese. Bishop Sarah has particular responsibilities as the sponsoring bishop for ordinands and curates, playing a key role in the growth and development of ordained ministry. She also has focussed leadership of the Challenging Poverty priority.

We are committed to being flexible in our approach to your needs, embracing hybrid working; offering opportunities for learning and development including ensuring that you have the time to make appropriate visits to contextualise your work, and we will work with you in such a way so as to enable you to be your best. Fridays will be a designated Work From Home day.

Who you are

You are a person who enjoys responsibility and taking initiative.

As the Personal Assistant to the Bishop of Jarrow, you will play a vital role in supporting and enabling Bishop Sarah to fulfil her purpose in her wide-ranging responsibilities.

People will be at the heart of your approach to your role:

  • In the provision of quality administrative support for all aspects of +Sarah role.
  • in the management of Bishop Sarah’s time and especially shaping her diary with foresight, understanding, discipline and sensitivity to the people involved.
  • in the design and development of effective systems and processes that keep the people in view.
  • in your ability to undertake appropriate research which enables the Bishop’s public role and ministry, including an ease with the use of social media.
  • In ensuring the smooth running of the Bishop’s office in a way which is compatible with its location in the Bishop’s home (this is a home which includes dogs), ensuring a warm and hospitable welcome for all visitors. You will often be the Bishop’s first point of contact with people whether in person or virtually.
  • In vigilant care for boundaries, confidentiality and safeguarding.

Pro-active, adaptable, with strong interpersonal skills and a high level of administrative competence, you will be comfortable with working alone when the Bishop is out of the office and also enjoy being an active part of a team of people working in other locations across the diocese; in particular working closely with the Bishop of Durham’s office. You will have a flexible approach to responsibilities and hours with remote working required on Fridays, and available at other times by mutual agreement.

Interviews will be held onTuesday 15th February 2022at Bishop’s House, 25 Ivy Lane, Low Fell, Gateshead, NE9 6QD.

The Role

  • Management of the Bishop’s diary, ensuring that the Bishop is fully prepared for all engagements.
  • Proactively managing all forms of incoming communication including responding on behalf of the Bishop as appropriate.
  • Preparation of documents, reports, letters, orders of service and action points from meetings.
  • Design, management and development of the Jarrow Office administrative systems ensuring security and confidentiality of records and effective interface with Bishop of Durham’s Office and the Diocesan Office Cuthbert House.
  • To be the face of the Office of Jarrow, liaising with a variety of people from senior leaders of the Church and Community through to members of the general public.
  • Financial management including the day to day running of the Bishop of Jarrow account with appropriate financial controls and submitting the quarterly returns to the Bishoprics and Cathedrals Department at Church House (Church of England).
  • Hospitality - planning of official events, organising catering and arranging hospitality for visitors throughout the year and attendance at special services and social events as agreed with the Bishop.

Other duties broadly in line with these from time to time as instructed by the Bishop and those she nominates.

The Requirements

Essential

Experience:

  • Experience of managing and tracking multiple processes simultaneously.
  • Experience in an administration/Executive Assistant/PA role in a pressurised environment requiring tact, judgement and discretion in handling internal and external contacts.
  • Experience of complex diary management, research and booking of travel and accommodation.
  • Experience of successfully working with senior management.

Knowledge:

  • High standard of literacy and numeracy.
  • Expert level in the use of MS outlook and word.
  • Intermediate level in the use of excel and power point.

Skills

  • Excellent organisational skills, ability to multi-task and organise others.
  • Excellent communication skills, both verbal and written and ability to professionally represent the Bishop’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines.
  • Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work on own initiative without supervision.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Ability to prioritise and manage own workload amid conflicting demands and busy work periods.
  • Ability to filter information and assess priorities.
  • Proficient keyboard skills and IT applications.
  • Willingness to undertake training as required.

Other:

  • Attendance at meetings when required, to take minutes/work at the Diocesan Office (Durham) and Bishop of Durham’s Office (Bishop Auckland).
  • Willingness to assist the Bishop with hospitality at very occasional weekend/evening functions.
  • Sympathy with the Christian faith and supportive of the aims and objectives of the Church of England.

Desirable:

  • Financial management and book keeping.
  • Experience of using Eventbrite and Survey Monkey or similar tools.
  • Knowledge of structure and life of the Church of England.

To find out more about us please visit Durham Diocese | Blessing Our Communities in Jesus' Name