DAC Administrator - Church Buildings Team

Posted 16 days agoExpires in 15 days
Rotherham
Employee
£21,083 per annum pro rata

We are seeking an experienced administrator with excellent organisational abilities and IT skills who will provide administrative and secretarial support to the Church Buildings Team.

We are seeking an experienced administrator with excellent organisational abilities and IT skills who will provide administrative and secretarial support to the Church Buildings Team.

To share experiences with colleagues by playing an active part in the Church Buildings Team in order to improve the efficiency and effectiveness of customer service and administrative processes.

To provide administrative support to colleagues in Church Buildings team, working flexibly and as directed by the Head of Church Building & DAC Secretary.

To provide administrative support in the following areas: Answering and resolving queries from clergy and church wardens in groups of churches (mission areas), as directed by the Head of Church Building & DAC Secretary.

To provide secretarial support (arranging meetings, taking and writing up draft minutes) to the DAC Committee (Diocesan Advisory Committee for the care of Church Buildings) and occasionally to cover one or more of the following: Diocesan Synod, DBF charities or committees.

To work flexibly and supportively with the other administrators in Church House.

To contribute to developing systems and processes for the Diocesan Advisory Committee and distributing papers, arranging meetings and visits.

To play a full part in the Church Buildings Team, contributing ideas and solutions and developing effective ways of working.

To work as required across the teams at Church House, including being the lead contact for administration relating to the DAC.

Being the lead contract for an area will include but not be limited to:

  • Responsibility for Electronic and hardcopy filing and office administration
  • Providing assistance with appointment diaries if required
  • To pass on or deal with recorded messages and e-mails received in the department, ensuring acknowledgement
  • To deal with enquiries relating to the work of teams
  • To provide secretarial help at occasional meetings as required
  • Responsibility for all incoming and outgoing mail, advising team members as necessary
  • To draft correspondence from written notes, audio or digital recordings or text files

Keep detailed records of budgets and prepare reports for checking, where required.

Maintain appropriate filing systems and keep up to date

The post holder may be required to undertake any other duties that are commensurate with the role.

To provide cover for reception at lunchtime and occasionally for holiday when required.

The ideal candidate will have excellent organisational and administrative skills to provide essential support to the Church Buildings Team in the Diocese of Sheffield.

The Diocese of Sheffield was founded in 1914 and contains the whole of the city of Sheffield, the Borough of Rotherham and the Borough of Doncaster. In addition, it contains much of the Borough of Barnsley and areas of the East Riding of Yorkshire around Goole across to the edge of North Lincolnshire. Consequently, we serve almost 1.2 million people across South Yorkshire and adjoining areas.

The Diocese currently has 176 parishes (205 churches and 150 benefices). These parishes are served by 137 stipendiary clergy; around 30 self-supporting ministers and over 400 licensed Readers and other lay ministers. There are twelve deaneries and two archdeaconries in the Diocese. The Diocese contains many contrasts in terms of relative wealth and poverty with very many areas of both urban and rural deprivation. The churches vary very significantly in terms of ecclesial tradition and size.