Administration and Bookkeeper Assistant

This job has now expired
Black, Lancashire

St Lukes`s Church Blackburn - Our vision

The vision of St Luke’s is threefold. We want to be:

· A thriving multi-generational church, empowering people of all ages to reach and disciple emerging generations from amongst those who have no or little existing contact with the Christian faith.

· An equipping Church providing new vision and resourcing for churches across the diocese to reach and disciple young people.

· A multiplying church with an established network of church planters across east Lancashire.

Get in touch with Rebecca on 07399219018 or with any questions or for a conversation.

Main Purpose of Role

The purpose of the role is two-fold. We are looking for a gifted, experienced and skilled administrator who is also adept in managing financial accounts with strong numerical skills, to come and join St Luke’s Church Blackburn (SLB) on a flexible, part-time basis to support our ministry. The purpose of the role is to facilitate the day-to-day administrative and finanical operations of the church in close co-operation with the Operations Manager, Resource Church Leaders and staff team of the church.

As a faith-based organisation and place of Christian worship, our beliefs are foundational to everything we do. The post-holder will be expected to be sympathetic to these beliefs.

This position requires an exceptional degree of professionalism and the ability to work in an ever-changing environment, where multi-tasking, sound decision making, self-motivation and discretion are essential. Equally the post-holder will need confidence and proven organisational, financial, communication and interpersonal skills.

We are an Anglican parish church in Bank Top in Blackburn and currently hold our Sunday gatherings at St Wilfrid’s Academy in Blackburn as we undergo a £1m building project, which is part of a wider regeneration project with a new team recently relocating to Blackburn, to lead St Luke’s (pictured below).

Duties include

  1. Provide administrative support to the team as needed including monitoring the church email inbox
  2. Monitor spending ensuring we are within budget in each area of the church
  3. Help make sure all spending is coded correctly on our spending software Soldo, and is reconciled on Xero our accountancy software
  4. Reconcile accounts both existing account and project funding account
  5. Produce a regular financial report for Senior Leaders of the church to review
  6. Add any adhoc bills onto Xero manually and ensure they are paid promptly
  7. Support the operations manager in maintaining and updating the St Luke’s website once it is fully launched along with our A Church Near You page
  8. Update our church database (churchsuite) with details of new families
  9. Order marketing materials as directed by creative lead and operations manager
  10. Book and organise travel arrangements for staff and events i.e. weekends away
  11. Assist the team with ordering supplies as needed
  12. Get involved with some of the outreach that the team delivers i.e. creating and delivering Christmas hampers to families, joining a street team group etc
  13. Attend and actively input into team meetings
  14. Assist in preparing documents needed for PCC meetings
  15. Assist with managing rotas for Sunday teams
  16. Ensure that confidentiality is maintained at all times. This includes managing both online and paper documents in an appropriate way and to have a working knowledge of GDPR compliance and practice
  17. Assist safeguarding officer with safeguarding administration and DBS/ safeguarding process.
  18. Be the point person for managing ChurchSuite
  19. Take minutes in team meetings with action points for each person involved (including putting dates in peoples diaries etc)

Skills we are looking for

  • Excellent organisational and administrative skills including meeting deadlines and managing workload
  • A skilled problem solver with the ability to weigh up different options and make decisions that will benefit the church
  • A sense of humour (this goes a long way on our team!)
  • Excellent teamwork skills, flexible, co-operative, supportive, able to contribute to team goals
  • Ability to forward plan, anticipate the needs of the team and the termly calendar
  • Proven ability to use Microsoft office applications as well as accounting software such as Xero. Experience using Church Suite and Soldo would be beneficial
  • Strong written communication skills with the ability to draft well-presented communications for the team and wider church. i.e. weekly text updates, social media support, Enewsletter, website text.
  • Ability to maintain the security and confidentiality of sensitive material including internal filing of electronic and paper records. Ensuring paperwork is up to date, accurate and stored according to the data retention periods and Data Protection Policy.
  • A willingness to improve your existing skills (plus learn new ones) with our support!

Please see the attachments for full details on the role.

Diversity - The Board of Finance believes that diversity enables us to thrive and develop and is committed to race equality, welcoming applications from UK Minority Ethnic backgrounds

The Board of Finance is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment

Application Deadline:Thursday 16th Dec

Shortlist Notified: 21st December

Interview: 6th Jan

Conditional offer of employement: 12th Jan

Introductory week: February 2022