The Diocese of Chester Board of Education is looking to recruit an experienced administrator who will provide administrative support to the schools’ team of the Board of Education. In addition, they will provide efficient reception service, providing a warm and hospitable welcome to guests and visitors and ensuring that meetings held within Church House are well serviced and prepared.
You will be based at Church House, Daresbury Business Park, Daresbury WA4 4GE.
Salary: £ 18,388 pro rata. The actual salary for working 28 hours per week will be £14,710.40.
PLEASE NOTE: Applications should be made via the diocesan website not through pathways.
The job description, person specification and application form can be downloaded from the Diocesan website: https://www.chester.anglican.org/support-services/job-vacancies/other-vacancies/
Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources preferably by email to email@example.com
Or by post to Church House, 5500 Daresbury Park, Warrington, WA4 4GE.
Closing date: Sunday 12th December 2021
Interviews: Friday 17th December 2021
Job Title: Board of Education Administrator & Receptionist
Hours of Work: Part Time – 28 hours per week
Reporting to: To the Director of Education
Normal Place of Work: Church House, Daresbury Park
Job Profile: To provide administrative support to the schools team of the Board of Education.
To provide efficient reception service, providing a warm and hospitable welcome to guests and visitors and ensuring that meetings held within Church House are well serviced and prepared.
Board of Education Administration:
• To provide secretarial and administrative support to officers of the Board of Education, including:
• To prepare the agenda and take the minutes for the Board of Education and the sub committee meetings.
• Making arrangements for travel, reservations of rooms for meetings, and hospitality for visitors.
• To maintain and update the Schools’ database.
• To oversee, coordinate and update the Foundation Governor database, including administering the appointment of Foundation Governors to schools in the Diocese, including monitoring terms of office and ensuring vacancies are filled.
• To undertake the administrative tasks involved in running training programmes and courses to support schools in the Diocese.
• To collate information for the monthly schools bulletin and distribute it electronically.
• To undertake general administrative tasks to support the DBE officers including;
o Printing, copying and dispatching documents;
o Answering telephone and e-mail queries;
o Organising mail and responding to mail when appropriate;
o Other secretarial, financial and administrative tasks as required.
Such other duties and tasks as the management may from time to time require.
• To undertake all reception duties in conjunction with the Receptionist and Administrative Assistant.
• To staff the main reception desk, providing a first point of contact for all callers to Church House, welcoming guests and visitors and assisting them as appropriate.
• To staff the telephone switchboard, ensuring that calls are answered promptly and politely and dealing with general enquiries.
• Overseeing the sorting and distribution of incoming post and ensuring outgoing mail is franked and sent on a daily basis.
• To book meeting rooms in the office diary.
• To set up and prepare meeting rooms as required,
• To ensure all staff and visitors are accounted for by signing in and out of the office in order to adhere to fire regulations.
• To be responsible for the Resources area, recording loans of the resources and the catalogue of resources
Dated: November 2021
Note – this Job Description does not form part of your Contract of Employment
The successful candidate will have proven administrative competence, excellent interpersonal and organisational skills as well as good experience of the Microsoft Office Suite.
The work of the Chester Diocesan Board of Finance (DBF) is operated from within Church House and is located at Daresbury Park, Warrington.
The DBF is the body which oversees the central financial and administrative work of the Diocese of Chester, provides support, teaching and trained personnel to advance the mission and ministry of the parishes within the Church of England Diocese of Chester, and the mission and ministries of the bishops of the Diocese.
The DBF is part of the Church of England, the established Church of the land, which proclaims Jesus Christ as Lord and Saviour, and aims to proclaim the Kingdom of God in an open way to all people, of all races, cultures and backgrounds.
For many posts within the Diocese those who are not members of the Church of England are welcome to apply. We respect their right to express different religious and philosophical opinions but require them, as employees of the Diocese, to respect our ethos as an Anglican Christian organisation and not to undermine it. These posts will require the post-holders to be in sympathy with the aims and objectives of the Church of England.
Some posts may include an Occupational Requirement for the post holder to be a practising Christian in accordance with the Equality Act, 2010. Where this applies the recruitment documentation will state this.
The Diocese of Chester is in the province of York in the Church of England, part of the global Anglican Communion. For more information about our life, ministry and work please visit our website www.chester.anglican.org We are linked with the Anglican Church of Melanesia in the Solomon Islands and the Dioceses of Aru and Boga in the Democratic Republic of Congo.
The Diocese covers an area of 1025 square miles, approximately the old Victorian County of Chester, including parts which subsequently became absorbed into Merseyside and Greater Manchester. The Rivers Mersey and Tame approximately delineate the boundary with Liverpool and Manchester. There are areas of dense urban population, mainly in the north, stretching from Birkenhead to East Manchester. There are prosperous suburban regions of West and South Wirral, Chester and south of Manchester, with a mainly rural heartland, bounded by the Derbyshire Pennines and the Welsh Border. The overall population is around 1.6 million.
The diocesan bishop is Mark Tanner. He is supported by two suffragan bishops: the Bishop of Birkenhead, Julie Conalty and the of Bishop of Stockport, Sam Corley.
The Cathedral for the Diocese is in Chester.
The Diocese is divided into two archdeaconries: Chester covering the western half and Macclesfield the eastern, each with nine deaneries. There are 273 parishes, about 100 of which can be described as rural. Compared with many dioceses, there are few teams, and few multi-parish benefices. There are approximately 231 stipendiary clergy. The ministry of Readers and Pastoral Workers is important, with over 400 licensed. The role of self-supporting ministers is increasing, with over 80 in post at present.
Roughly speaking, the Archdeaconry of Macclesfield covers that part of the diocese to the east of the M6, plus the area around Crewe and Nantwich. The Archdeaconry of Chester covers the rest of the diocese to the west of the M6. Each archdeaconry has a broad mix of urban and rural parishes. The Archdeacon of Chester lives in Chester, and the Archdeacon of Macclesfield lives in Congleton. Both now work from Church House, Daresbury.
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