Programme Administrator FFM2

Posted 5 days agoExpires in 10 days
Diocese of Liverpool, St James House, 20 St James Road

Part time 28 hours per week (4 days)

Salary: £15,035 (£18,794 FTE)

Place of work: mainly at St James House, L1 7BY, some home working by agreement.

This post is part of an externally funded 6 year programme

Closing date 8th December 2021

Interview date 15th December 2021

Start date: January 2022

20 days holiday per year + pro rata bank holiday

EAP scheme

Non-contributory pension scheme (AVC's may be made)

Free on-site parking at the office

The successful candidate will require their own transport with expensed travel to off-site meetings.

For an informal chat for further information, please contact Richard Gedge

The Diocese of Liverpool is embarking on Fit for Mission 2, a six-year step change initiative, encouraged by and in partnership the Church Commissioners. The aim of the programme is to implement prayerfully, and at pace, a clearly defined and widely owned Diocesan vision and plan for growth and a sustainable future.

You will bring precise administration skills, capacity and experience to ensure smooth running of the Fit for Mission 2 programme.

An experienced, capable and energetic administrator who will relish this challenge to help the Church of England in Liverpool on its growth journey, looking for more justice and a sustainable future. In this role you will join a small team (lay and ordained), and through working well with others you will help drive the programme forward.

Reporting to the Transformation Manager, you will work closely with the delivery team and also have interaction with parish teams. You will be encouraged to bring your own creative and fresh perspectives to ensure the best possible ways of working and solutions. You will have a track record of getting things done, attending to the details yourself to ensure that we always do what we say we will do. You’ll always want to do the best you can, and for the team result to be of the highest quality.

In terms of qualities you will be someone who:

  • is positive about their work, inquisitive and creative
  • isn’t afraid to ask
  • is servant-hearted, always looking for the best team results
  • likes things to be clear and organized
  • chases things down until they are finished
  • doesn’t like balls to be dropped

Main Responsibilities:

As part of the team your experiences and opinions will be valued and you will be integral to successful programme delivery. Some tasks included in your role are:

  • Scheduling meetings
  • Take minutes / produce agendas for some meetings
  • Organising other ad hoc meetings, liaising with parish leaders, external organisations etc.
  • Preparing documents and reports, proof reading/editing documents written by others
  • Publishing/maintaining the standard document suite on the website
  • Inputting orders and producing reports from Xledger
  • Collecting measurement data and preparing measurement data reports
  • Liaising with Finance, HR and other departments
  • Organise and maintain the digital filing system
  • Manage the programme inbox
  • Assisting team members with onboarding and facilitating their work
  • Staying connected with the team, looking out for them

Essential Requirements

  • Administrative experience in an office setting
  • 5 GCSE at grade C or above which demonstrate ability in English and Maths.
  • A person of integrity who can keep absolute confidentiality.
  • Ability to take responsibility to ensure tasks are completed.
  • Good with detail, a completer/finisher.
  • Good time management, able to order and prioritise workload effectively, communicating to key stakeholders to set expectations.
  • Excellent personal organisation and administration skills.
  • A good and effective communicator.
  • Ability to build good relationships and maintain them while being persistent to ensure that the work gets done.
  • High level of IT proficiency using Microsoft Office, especially Excel, Powerpoint, Word.
  • Shares the values and the ethos of the Church of England.

Desirable Requirements

  • Used to working with website content
  • A member of the Church of England.
  • Experience in the voluntary sector.
  • Knowledge of financial processes and procedures.
  • Experience in procurement.
  • Knowledge of the structures and organisation of the Church of England.
  • A Level / BTEC qualifications
  • NVQ Business Administration level 2

As a diocese we are on a trajectory, first defined in Bishop Paul’s paper ‘Fit for Mission’ (endorsed by Diocesan Synod and Bishop’s Council 2014) to have accountable, dynamic and missional leadership teams in every deanery. Bishops and Archdeacons are leading us forward to work more collaboratively across deanery-scale geography and to focus more time on four priority areas: introducing people to Jesus, deepening discipleship, developing Christian leaders and working for justice.

Our Fit for Mission 2 programme will help us develop a stronger discipleship culture, train and release lay leaders as well as plant more diverse worshipping communities. To facilitate this we will aim to rationalise structures and buildings.