Safeguarding Administrator

Posted 20 days agoExpires in 24 days
20,274 FTE

Safeguarding at the Diocese of Blackburn

The Church of England is committed to safeguarding as an integral part of the life and ministry of the Church. In seeking to be open and welcoming, we recognise that within congregations a wide range of individuals may include those who have been victims of abuse, or indeed those who have perpetrated abuse against others. We work hard to ensure that our churches are places of welcome - as well as places which are safe, including for children and vulnerable adults.

Our Safeguarding team is the key element in delivering on this commitment. Each parish is run by its own Parochial Church Council (PCC), and is responsible for safeguarding locally. Our small team of safeguarding professionals, based from our diocesan office at Clayton House in Blackburn, provides advice, resources and training in support of the mission and ministry of the clergy and churches in the parishes. The Diocese of Blackburn covers an area that includes much of Lancashire.

The Opportunity

We currently have an opportunity for an experienced and motivated administrator to join the team. Working flexibly as part of the wider diocesan administrative team. The purpose of the role is to provide important organisational support to our Safeguarding function.

The role principally involves maintaining office systems in support of the work of the Safeguarding Advisers and organising and minuting core groups and meetings of the safeguarding governance bodies. The role also involves processing safeguarding checks through the Disclosure and Barring Service (DBS) for the diocese and for parishes, advising on process and flagging issues on certificates as required.

To be successful in the role, you will be a highly organised individual used to working in a busy office environment. Ideally you will have prior experience of working in a safeguarding context. You will have very good people skills and be capable of working with a high- degree of professionalism, discretion, and sensitivity. You will have empathy with the Christian faith and be able to work effectively within the culture and structures of the Church of England.

Act as first point of contact for practically all safeguarding enquiries, screen the safeguarding inbox, phone calls, enquires and requests, handling them directly when appropriate, signposting enquirers to relevant documents, websites, etc.

To act as the central link for the DSA and the Safeguarding team, to assist them to plan their workloads to provide an efficient and effective professional service

Populate and maintain the Safeguarding website with policies, FAQs, etc.

Manage the diary of the DSA. Organise meetings and appointments.

Support the DSA in the preparation and distribution of papers relating to formal meetings such as the Diocesan Safeguarding Advisory Panel (DSAP), the Survivor Consultative Group and the Quality Assurance sub-group of the DSAP.

Maintain and develop the team’s electronic case management system, keep accurate records in consultation with the DSA and safeguarding team; ensure confidentiality and security of documents and information as required. Process confidential documents as required.

Keep and maintain a list of important tasks and deadlines, remind the DSA of approaching deadlines. Maintain a list of deadlines and monitor actions arising from the Safeguarding Strategic Plan and assist the DSA and DSAP Chair to deliver actions on time.

Develop and maintain an inventory of National Guidance documents and alert the DSA of any implementation deadlines. Support the DSA in implementing and communicating changes, new guidelines, and legislation.

Coordinate the content for the safeguarding newsletter.

Project manage the monitoring of implementation of safeguarding procedures in parishes, through the parish self-audit; to include design or selection of an appropriate tool, advising parish officers on use of the tool, annual data entry, collation, and analysis of results from the audit.

Work with the training officer and use the case management system to produce reports for the DSA on safeguarding issues and trends.

Education and Qualifications

A demonstrable use of the English language in written communication and evidence of the ability to manipulate numbers to high standard.

It will be a requirement of the appointment that Safeguarding Training – Basic Awareness, Foundation, Domestic Abuse and Safer Recruitment training is completed along with GDPR training within the probation period.

Background and Experience

Proven experience of providing effective secretarial and administrative support to a senior role is desirable.

Knowledge and experience of multi-agency working in a large and complex organisation is desirable.

Good understanding of safeguarding practices within a complex organisation is essential. Knowledge of safeguarding practices within the Church of England, desirable.

Skills and Competencies

Exceptional written and oral communication skills.

Skilled at picking up signals/nuances in apparently straightforward enquiries that will require more senior involvement and investigation.

Excellent IT skills and ability, with detailed experience of utilising all standard Microsoft Office packages, and to populate websites, and the interest and ability to expand knowledge and use of other software packages, e.g. schedulers.

Please see the job description and person specification attached for full details on the role.

Diversity - The Board of Finance believes that diversity enables us to thrive and develop and is committed to race equality, welcoming applications from UK Minority Ethnic backgrounds

The Board of Finance is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment

For an informal conversation about this post, please contact Sharon Hassall, Diocesan Safeguarding Adviser at

Interview date: Thursday 20 January 2022