PA/Secretary to the Bishop of Swindon

Posted 10 days agoExpires in 7 days
Field Rise, Swindon
Employee
£22,567 pro rata

This is an exciting opportunity to support the Bishop of Swindon, in an interesting and varied role.

Your duties will range from fielding telephone calls, greeting visitors and administering the Bishop’s hospitality, to prioritising and managing the Bishop’s diary and providing comprehensive administrative and secretarial support.

You will need to be a highly organised, flexible, experienced PA used to working on your own initiative with good IT and secretarial skills. Excellent interpersonal and teamwork skills are also essential, as is the ability to demonstrate tact, diplomacy and sensitivity.

You will be in sympathywith the aims and ethos of the Christian Church, and ideally will have an understanding of the workings of the Church of England.

You will work from the Bishop of Swindon’s office based at Mark House, Field Rise, Swindon however there may be a requirement to work remotely and also to occasionally work more flexibly, to provide secretarial cover for your job-share partner.

The position is a half-time job-share and the 17.5 hours per week will normally be worked as: Wednesday 10.30am–4.30pm (includes a 2-hour handover with job-share partner), Thursday 9.00am–4.30pm, Friday 9.00am–2.30pm - taking a half hour unpaid lunch break each day.

Interviews will be held on the 14th/15th December 2021.

The Role

To provide full secretarial and administrative support to the Bishop, including:

  • Acting as first point of contact for callers and visitors, fielding telephone calls, giving information and dealing with or re-directing these.
  • Strategically prioritising and managing the Bishop’s diary, making arrangements for meetings, appointments, visits and other engagements and ensuring that the Bishop’s time is wisely used and protected.
  • Managing the Bishop’s paper and electronic correspondence, ensuring that urgent and important matters are dealt with effectively, responding on behalf of the Bishop and drafting letters where appropriate.
  • Managing the Bishop’s paper and electronic filing and record systems as required, ensuring the maintenance of adequate security to confidential information and that material can be swiftly retrieved when necessary.
  • Undertaking word processing of letters and other documents.
  • Assembling relevant papers and documents [including electronic] in preparation for meetings and events and booking relevant transport and accommodation when required.
  • Administering the Bishop’s hospitality, including the co-ordination of invitations and occasionally arranging catering, welcoming visitors to the office and providing refreshments as necessary.
  • Managing and coordinating specific processes and projects as required.
  • Assisting with the basic everyday maintenance of office equipment, supplies and furnishings, liaising with contractors, IT support and other service providers as necessary.
  • Acting as a document checker for DBS clearance applications.
  • Being able and prepared to work remotely (eg from home) when circumstances dictate.
  • Undertaking occasional other duties at the Bishop’s request.

The Requirements

Essential

  • Experience in a PA/Secretarial/Administrative role.
  • Skilled and experienced in word processing, spreadsheets and IT, including knowledge of a range of software [particularly the Microsoft Office suite of programmes and Office 365].
  • Excellent accurate typing skills [min 40 wpm].
  • Excellent written and oral communication skills.
  • The ability to work to tight deadlines, handle pressure and manage multiple priorities calmly and efficiently.
  • Comfortable working independently and alone, sometimes for extended periods.
  • Personable, reliable and flexible with a well organised approach demonstrating careful attention to detail.
  • Prepared to take initiative and carry out repetitive as well as high profile tasks.
  • The ability to deal with sensitive issues with discretion and integrity.
  • A good team player with self-awareness, resilience, patience, humility and humour.

Desirable

  • Conversant with the Church of England and its language, organisation and relationships.
  • A driving licence and own transport for occasional trips to the station etc.

Rt Revd Dr Lee Rayfield has been the Bishop of Swindon since 2005.

Within the Diocese, Bishop Lee is the Sponsoring Bishop and oversees the discernment, training and development of authorised lay and ordained ministers.

He is Chair of the Diocesan Mission and Pastoral Committee, the Diocesan Board of Education and the Council for Licensed Lay Ministry. Bishop Lee is a spokesman for the Church of England on medical ethics and science and religion.

Bishop Lee is passionate about making theology and the Christian message accessible to people within and beyond the Church and helping them grow in relationship with God.

For more information about Bishop Lee and the Diocese of Bristol, please visit here