PA to Director of Vocations and Vocations and Ministry administrator

Posted 11 days agoExpires in 14 hours
Church House, 5500 Daresbury Park, Daresbury, Warrington
Employee
£20,950 - £21,532 dependent upon qualifications and experience.

The Diocese of Chester is looking to recruit an experienced administrator working to support the Diocesan Director of Vocations and the vocations team in encouraging people exploring calling to ministry (lay and ordained) and particularly in the process of discernment and selection for ordained ministry in the Church of England.

This post also includes wider work with the diocesan Ministry team, particularly administering the Ministerial Development Review process and providing administrative support for the Warden of Readers and Pastoral Workers’ work with licensed lay ministers.

PLEASE NOTE: APPLICATIONS SHOULD BE MADE THROUGH THE DIOCESAN WEBSITE AND NOT THROUGH PATHWAYS

The job description, person specification and application form can be downloaded from the Diocesan website: https://www.chester.anglican.org/support-services/job-vacancies/other-vacancies/

Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources preferably by email to liz.geddes@chester.anglican.org

Or by post to Church House, 5500 Daresbury Park, Warrington, WA4 4GE.

Closing date: Sunday 28th November 2021

Interviews: Friday 10th December 2021

Job Title: PA to Director of Vocations and Vocations & Ministry Administrator

Reports to: Director of Ministry (with accountability to the officers identified below for the relevant areas of work)

Salary Range: £20,950 - £21,532 dependent upon qualifications and experience.

Hours of work: Full time 35 hours per week, including occasional evening and weekend working.

Normal place of work: Church House, Daresbury, although a consultation will take place later in the year to determine the possibility of some hybrid working.

Overall Purpose of the Post

To provide excellent administrative support for three key areas of the diocese’s Ministry work – Vocations, Ministerial Development Review and licensed lay ministers. It is anticipated that the vocations work will take up approximately 24 hours per week, with the rest being on MDR, licensed lay ministers and other work with the Ministry team (though this will vary at different times of the year).

Main Duties

PA to the Director of Vocations & Vocations Administrator

Work closely with the Director of Vocations and the wider vocations and Ministry team, including:-

  • General administrative support, including diary management, correspondence, responding to queries
  • Organisation of general vocations events, particularly the annual Called to Serve event
  • Liaison with the Communications team on publicity for events and overall vocations publicity and resources, including the diocesan website
  • Working with the Director of Vocations to organise and run the Diocesan Discernment group events
  • Working with colleagues on the discernment processes for licensed and other lay ministries
  • Supporting the ADDO team and the Deanery Vocations Listeners, including support for team meetings and training
  • Administering and keeping appropriate records and documentation for candidates in the ordination discernment process, maintaining an accurate tracker for their progress through that process
  • Administering DBS checks for candidates and ordinands and liaison with the diocesan safeguarding team on relevant safeguarding training and certification
  • Booking candidates for psychological assessment interviews and liaising with the agency providing those assessments
  • Administering the process of booking candidates for national Stage 1 and Stage 2 panels via the online portal, ensuring all details are correct and all relevant documentation has been included
  • Keeping appropriate records of the output from national panels, including appropriate data management and retention policies
  • Liaison with theological education institutions and the national Ministry team on areas including confirmation of training, finances and grants, expenses, accommodation and reports for those in ordination training
  • Administrative support for the process of arranging curacies
  • Working with colleagues to organise the annual ordination services and retreats (including the relevant legal processes such as licences), as well as other events such as ordinands’ Christmas lunch at Bishop’s House
  • Appropriate handover of documentation after ordinations
  • Keeping up to date with the processes and policies from the national Ministry team, including attending relevant training

Ministry Development Review Administrator

Work with the relevant officers and staff to review and administer the process for Ministerial Development Review (MDR) for clergy, including:-

  • Fielding general queries on MDR
  • Maintaining and updating the MDR documentation and information
  • Scheduling and informing those whose reviews are due, checking that the reviews take place, chasing up where necessary
  • Keeping track of reviews undertaken and those due
  • Assisting in the support of ministry reviewers
  • Passing on relevant output from MDR to other staff, including CMD officer, bishops and archdeacons

The MDR process is currently under review, so the work will involve being able to work well with colleagues on implementing a new system while maintaining the existing processes.

Administrative Support for Warden of Readers and Pastoral Workers

Work closely with the Warden of Readers and Pastoral Workers on areas including:-

  • Fielding general queries via phone or email
  • Organising and sending regular communications to licensed lay ministers
  • Liaison with those providing initial and continuing training for licensed lay ministers
  • Administering DBS checks for Readers & Pastoral Workers and liaison with the diocesan safeguarding team on relevant safeguarding training and certification Maintaining the database of licensed Readers & Pastoral Workers, including liaison with Registry and others on licences
  • Assisting in the organisation of the annual licensing service for licensed lay ministers
  • Administering ministerial review Readers & Pastoral Workers
  • Liaison with the Central Readers Council

All of the above work includes

  • Responding to email and telephone calls in a timely and appropriately professional manner
  • Organising and maintaining the relevant filing systems, now mainly electronic, ensuring compliance with GDPR at all times.
  • Ensuring that sensitive information is stored in a suitable, confidential manner and that all confidential matters are respected.
  • Maintaining appropriate confidentiality in all areas of work.

Other duties

  1. To work closely and collaboratively with colleagues across the Ministry team, Church House and the diocese
  2. To attend the relevant Committee and team meetings
  3. To participate in annual appraisal as well as ongoing review
  4. To undertake training as required.
  5. Carry out other such duties of a similar or related nature as may be required.

Please note: this list is not exhaustive and the post-holder will be required to undertake duties commensurate with the role.

Date: November 2021

Note – this job description does not form part of your Contract of Employment.

The successful candidate will have proven administrative competence, excellent interpersonal and organisational skills, proven ability to work with confidential information and to work well with a team and with a diverse workload.

The work of the Chester Diocesan Board of Finance (DBF) is operated from within Church House and is located at Daresbury Park, Warrington.

The DBF is the body which oversees the central financial and administrative work of the Diocese of Chester, provides support, teaching and trained personnel to advance the mission and ministry of the parishes within the Church of England Diocese of Chester, and the mission and ministries of the bishops of the Diocese.

The DBF is part of the Church of England, the established Church of the land, which proclaims Jesus Christ as Lord and Saviour, and aims to proclaim the Kingdom of God in an open way to all people, of all races, cultures and backgrounds.

For many posts within the Diocese those who are not members of the Church of England are welcome to apply. We respect their right to express different religious and philosophical opinions but require them, as employees of the Diocese, to respect our ethos as an Anglican Christian organisation and not to undermine it. These posts will require the post-holders to be in sympathy with the aims and objectives of the Church of England.

Some posts may include an Occupational Requirement for the post holder to be a practising Christian in accordance with the Equality Act, 2010. Where this applies the recruitment documentation will state this.

The Diocese of Chester is in the province of York in the Church of England, part of the global Anglican Communion. For more information about our life, ministry and work please visit our website www.chester.anglican.org We are linked with the Anglican Church of Melanesia in the Solomon Islands and the Dioceses of Aru and Boga in the Democratic Republic of Congo.

The Diocese covers an area of 1025 square miles, approximately the old Victorian County of Chester, including parts which subsequently became absorbed into Merseyside and Greater Manchester. The Rivers Mersey and Tame approximately delineate the boundary with Liverpool and Manchester. There are areas of dense urban population, mainly in the north, stretching from Birkenhead to East Manchester. There are prosperous suburban regions of West and South Wirral, Chester and south of Manchester, with a mainly rural heartland, bounded by the Derbyshire Pennines and the Welsh Border. The overall population is around 1.6 million.

The diocesan bishop is Mark Tanner. He is supported by two suffragan bishops: the Bishop of Birkenhead, Julie Conalty and the of Bishop of Stockport, Sam Corley.

The Cathedral for the Diocese is in Chester.

The Diocese is divided into two archdeaconries: Chester covering the western half and Macclesfield the eastern, each with nine deaneries. There are 273 parishes, about 100 of which can be described as rural. Compared with many dioceses, there are few teams, and few multi-parish benefices. There are approximately 231 stipendiary clergy. The ministry of Readers and Pastoral Workers is important, with over 400 licensed. The role of self-supporting ministers is increasing, with over 80 in post at present.

Roughly speaking, the Archdeaconry of Macclesfield covers that part of the diocese to the east of the M6, plus the area around Crewe and Nantwich. The Archdeaconry of Chester covers the rest of the diocese to the west of the M6. Each archdeaconry has a broad mix of urban and rural parishes. The Archdeacon of Chester lives in Chester, and the Archdeacon of Macclesfield lives in Congleton. Both now work from Church House, Daresbury.