Personal Assistant to the Archdeacons

Posted 4 days agoExpires in 9 days
Exeter
Employee
£22,846.00

A highly professional and Experienced PA is sought to undertake comprehensive support to the Archdeacons of Exeter and Totnes in their responsibilities for the Church of England across eastern, central, and southern Devon.

The right candidate will be highly organised, flexible person, with good IT skills and strong interpersonal and teamwork skills. He or she will provide a discreet, courteous, and efficient first point of contact for all communication to the Archdeacons, showing sensitivity and tact.

The Diocese of Exeter is currently operating a hybrid pattern of office- and home-based working; as we emerge from the pandemic, the normal place of work will be diocesan offices in central Exeter with the possibility of some home working if requested.

This post may be suitable for job-share by arrangement.

The Personal Assistant will provide comprehensive administrative support to the Archdeacons of Exeter and Totnes in their responsibilities for the Church of England across eastern, central and southern Devon, providing:

  • General administrative support
  • Parish vacancy management
  • Disclosure and Barring Service checks
  • Archdeacons’ visitations
  • Parish clergy and lay support
  • Information and data management
  • Written and oral communication
  • Working with volunteers

The Personal Assistant role requires a Basic disclosure certificate from the Disclosure and Barring Service.

  • Provide a discreet, courteous and efficient first point of contact for all communication to the Archdeacons, showing sensitivity and tact.
  • Build understanding and effective relationships with clergy, parochial officers, the Bishop’s Staff and Diocesan Staff.
  • Build and maintain a close working relationship with the Archdeacons and incumbent clergy in the Archdeaconry areas.
  • Able to alert Archdeacons and clergy to emerging issues and to work collaboratively in resolving them.
  • A collaborative member of the Archdeacons’ team, providing support where necessary.
  • Receive and prioritise a wide range of enquiries by phone, email and post, drafting responses or redirecting/liaising with the Archdeacons as necessary.
  • Manage the Archdeacons’ diaries in Outlook and liaise with the Bishop’s senior staff, PAs and diocesan employees as necessary.
  • Ensure that Archdeacons have the papers and a weekly basis: maintain an efficient system for tracking papers and ensure that all papers for meetings are gathered together
  • Draw up advert & upload to the diocesan website and arrange for advertising on the Church of England website and when required liaise with Church Times (in consultation with the parishes).
  • Respond to any other information requested by prospective candidates.
  • Liaise with the parish co-ordinator over programme for interviews.
  • Take up candidate references after shortlisting.
  • Invite successful candidate to complete online DBS application, carry out DBS ID checks, complete & submit the application.
  • Work as part of a team to process Disclosure and Barring Service checks, including completion of online DBS applications as required.
  • Use appropriate IT packages to keep the national clergy register up to date in line with current legislation.
  • Archdeacon’s Visitations: administer the process with the relevant paperwork between the Archdeacon’s office and the parish. Deal with any queries arising and prepare for the Visitation services. Attend Visitation services to ensure attendance lists are completed.
  • Professional experience and relevant qualifications and/or education to ‘A’ level.
  • Good secretarial and typing skills.
  • Proven organisational skills with attention to detail and accuracy, using initiative to plan and prioritise workload from two Archdeacons; determining which piece of work needs to be completed first and responding flexibly to circumstances.
  • Experience of working as a key member of a team demonstrating good interpersonal skills and a collaborative style of working.
  • Able to communicate effectively with a broad range of people, providing accurate and timely responses/advice.
  • Good written communication skills; able to articulate concepts accurately and succinctly.
  • Numerate with financial knowledge and related skills
  • Advanced IT skills, including knowledge of Microsoft Office: Word, Excel, Outlook and PowerPoint.

The Diocese of Exeter matches almost exactly the boundaries of the county of Devon, including Torbay and Plymouth. We are a family of Christians, worshipping God in many different settings and groups. We are led by the Bishop of Exeter, and governed by Diocesan Synod which is made up of representatives from across the Diocese.

The central office is the Old Deanery, Exeter, where there is a team of around 65 Diocesan staff whose work is arranged to focus on a number of the goals of the Diocesan vision and strategy, ‘Grow in Prayer, Make new Disciples and Serve the People of Devon with Joy’. These staff work in the following teams: Education, Mission & Ministry, Church & Society, Communications, Property & Church Buildings, Finance, Safeguarding, Vocations, Synod Office, Archdeacons Secretaries, Counselling & Pastoral Care Service and our exciting new Growing the Rural Church Project.

For an informal discussion about this role please get in touch with Annemarie Kendell, Operations Manager and Executive Assistant the Diocesan Secretary at annemarie.kendell@exeter.anglican.org

Please note:

Closing date for applications: 27th September 2021

Interviews:7th October 2021

If you would like to find out more about the Diocese of Exeter please visit our website:http://exeter.anglican.org/