Safeguarding Administrator

Posted 1 month agoExpires in 8 days
Southwell Nottinghamshire
£17,930 - £19,580

Diocese of Southwell & Nottingham

Safeguarding Administrator (FT: £17,930-£19,580 per annum)

We have an ambitious commitment to Growing Disciples Wider, Younger, Deeper

The Safeguarding Administrator will provide highly confidential and sensitive administrative support to the Diocesan Safeguarding Adviser (DSA), the Assistant Diocesan Safeguarding Adviser (ADSA), the Safeguarding Case Worker and the Safeguarding Training Manager (STM), and to administer the Disclosure and Barring Service (DBS) application process for the Diocese.

This is an opportunity for a suitably experienced administrator to use their skills to help the Safeguarding team develop a culture which ensures that children and adults are as safe as they possibly can be in our parishes and churches.

Closing date: 10 September 2021

Interviews: 21 September 2021

We strive to be an equal opportunity employer.

For an informal conversation please contact Mrs Lucy Grimsey, Assistant Diocesan Safeguarding Adviser:

See attached Job Description

Principal Tasks:


1. To administer the Diocesan DBS system, ensuring data is properly collected and stored.

2. Alongside the other Team Administrator, to provide a “reception” central point of contact service for the Safeguarding Team throughout normal office hours (Mon-Fri 09:00 to 17:00), dealing with enquiries, checking emails, answerphone messages and post, taking accurate messages and passing them on to the relevant member of the team, meeting and greeting visitors and service users in a sensitive and respectful manner.

3. To arrange meetings, take bookings, assist with the preparation and distribution of documents and agendas (including training packs, printing of registers and certificates).

4. To work with the other Safeguarding Administrator to create, develop and maintain office systems (including databases) which enable effective functioning and retrieval of information. To produce statistical information and reports as required.

5. Where requested from the safeguarding team to produce emails, letters and reports and distribute them to Parish Safeguarding Officers.


6. To enter data into the Casework Management System (MyConcern) and the Contact Management System as required by the DBS process and as directed by the DSA.

7. To support clergy and those licenced by the Bishop with DBS applications and renewals and to answer general DBS queries raised by Parish Lead Recruiters or sign post them to more specialist advice

8. To minute Safeguarding Planning Meetings, DSAP Meetings and sub-groups and occasionally other safeguarding meetings as directed by the DSA.

9. Collate reports ready for submission to the Diocesan Safeguarding Advisory Panel, maintaining the data records for the DBS system, Parish Dashboard and other diocesan systems as required by the DSA.

10. To work with the other Administrator and the Case Worker to produce a quarterly Safeguarding Newsletter and its distribution to PSO’s Clergy and Snr Diocesan Staff.

11. Assist the Training Manager to maintain appropriate records of training sessions, collating, and preparing periodic reports as required.

12. Provision (internal) and booking (external) of hospitality for the DSA/ADSA/SCW/STM.

13. To contribute to the overall administration of services at Jubilee House as agreed with the DSA.

14. Any other administrative tasks in relation to the administration of the Safeguarding service, as directed by the DSA/ADSA/STO.

Relevant Qualifications & Experience Required:

• Education to GCSE standard, including English and Maths
• Experience in administrative skills and proven organisational ability
• Experience of handling confidential and sensitive information with competence and discretion
• Good working knowledge of Microsoft Office including word, mail merge, excel, outlook, Publisher and general use of internet
• Audio Typing and minute taking skills
• Effective written and oral communication skills
• Numeracy skills, including accuracy and an eye for detail
• Friendly and confident manner, both on telephone and face to face
• Diplomacy, sensitivity, patience when dealing with a broad spectrum of customers and a sense of humour!
• Resilience to cope with the impact of safeguarding matters
• Empathy with the Church of England, its mission and aims
• Flexibility to ensure tasks are completed to deadlines
• Ability to multi-task on several different projects running alongside each other

• Recognised qualification in shorthand / Minute Taking (Level 3 CDP)
• Experience in working within a safeguarding setting involving direct contact with service users
• Experience of processing DBS applications on line and managing e-based booking systems for training
• Evidence of completing recognised multi-agency safeguarding training (level 1)
• Experience of working in a statutory agency involved in safeguarding

See attached