Parish Property Team Coordinator

This job has now expired
London
Employee
£27,000 (FT, Perm)

The Diocese of London comprises of c400 parishes north of the River Thames and within the M25 motorway. The Church of England in London is vibrant, growing and is at the heart of communities throughout the city. The purpose of the London Diocesan Fund is to support this work, seeking to use our resources to facilitate the ministry of our parishes and chaplains who seek to serve four million people.

The diocese has just launched a new 2030 vision, which outlines our priorities for the next 10 years. For an outline, please see our website: london.anglican.org/our-2030-vision.

At the heart of the vision is for every Londoner to encounter the love of God in Christ.

The Coordinator's primary role is to work with the Parish Property Support team helping them to manage the performance of the property portfolio and provide support and advice to parishes on property issues. Particular areas of work include the administration of the Gutter Maintenance Programme and co-ordinating the process for obtaining approval for transactions for property held by the London Diocesan Fund. This is a full time role based at the LDF head office with occasional site visits.

Property Transactions

  • Manage process for obtaining approval for transaction for property held by the London Diocesan Fund as Diocesan Authority (DA) including answering enquiries, logging new cases and providing initial response, assigning appropriate permission routes according to the agreed process, and following that process through as required to ensure all legal documents are recorded and filed appropriately for future reference.
    • Reading leases and providing an initial review.
    • Liaison with the parishes, but also with the letting agents, surveyors and solicitors on any particular transaction.
    • Writing a paper, summarizing the transaction, for submission to the Finance Committee.
    • Writing explanatory notes for colleagues and parishes on systems and how to adhere to them.
  • Understanding of Land Registration process.
  • Responsible for managing Confidential and Commercially Sensitive information and processes.
  • Carryout background research on ownership and title in advance of major transactions.
    • Research historic records to establish the ownership of land and property.
    • Understand types of online databases for archival research and how they might most effectively be used.
    • Liaise with the Registry for certain documents and permission requests.
  • Maintain property and faculty records.

Property maintenance

  • Manage Gutter Clearance Maintenance Programme (for approximately 350 parishes), monitor contractor performance and effectively liaise with the clients (our parishes), ensuring the timely inspection of diocesan supported parishes.

Invoices

  • Process invoices for approval for payment building projects, cyclical costs and gutter maintenance.
  • Track payment and disbursement of major grants.
  • Process requisition of invoices and expenses for the team via Qube and Navision.
  • Provide customer support for the gutter scheme, log complaints and follow up with contractors.

Other responsibilities

  • Provide administrative support for the team, including diary management, archiving, electronic filing and related duties.
  • Attend and accurately minute and action meetings as required.
  • Suggest positive creative ways to problem solving and anticipate issues and problems.
  • Seek out opportunities to improve on processes and workflows within the team wherever possible and support the teams as required.
  • Assistance with and organising events, including assisting with the provision of catering for DAC meetings and Capital Vision Open Presence events, assisting with the arrangement of the annual DAC tour of church projects and the annual day for quinquennial inspectors.
  • Be familiar with the administration and support requirements of the Investment and Housing Team to provide reliable cover when necessary.
  • Proofreading.
  • Covering for a colleague’s absence.

Software

  • Use Word, Excel, Teams and Outlook; manage and update spreadsheets for administering various work programmes.
  • Use Pro-map to obtain and create plans to support Land Registration.
  • Learn the structure and operation of myDiocese, particularly the property records.
  • A good member of a team and work and help others.
  • Good communicator, concise and an eye for detail.
  • Work in a highly organized manner, performing to deadlines and with array of demands.
  • Have a positive and engaging manner.
  • Understanding customer support and working with challenging people.
  • kind with challenging people.

The post holder may be required to undertake any other duties that are commensurate with the role.

The LDF exists to support the mission of the Church of England in London. The principal activity of the London Diocesan Fund is to operationally and practically serve and support the parishes and people within the Diocese of London, enabling the vision that every Londoner will encounter the love of God in Jesus Christ.