Personal Assistant to the Bishop of Lewes

This job has now expired
Lewes
Employee
£26,400 p.a. (pro rata)

The post involves a highly professional and experienced Personal Assistant to undertake executive-level administrative work in support ofhis Episcopal responsibilities in East Sussex, across the Diocese of Chichester and beyond.

The PA will work from the Bishop’s House in Halland, near Uckfield in a purpose-built office with off-street parking. The specific days and hours of working are open to discussion, with the advantage of some flexibility.

The main responsibilities for this role are:

  • Managing the Bishop’s complex diary, travel and meeting arrangements; co-ordinating, arranging and scheduling appointments, meetings and speaking engagements for the Bishop and supervising the arranging of materials for meetings as appropriate;
  • Obtaining background information on emerging issues and handling confidential information in a highly discreet and sensitive manner, exercising excellent judgment at all times
  • The timely management of all communication, both written and by telephone with a wide variety of people and teams: including composing correspondence and managing the follow-up of actions and agreements
  • Establishing and maintaining highly effective working relationships with clergy, diocesan staff, parish and deanery officers and the public.
  • Welcoming guests to the office and preparing refreshments, and occasional assistance with ordering and serving food.
  • Helping to orchestrate strategic work to bring the Bishop’s priorities to fruition.
  • Overseeing the financial arrangements of the office.

The ideal candidate should have:

Essential

  • Proven ability in establishing constructive working relationships with a wide range of stakeholders at all levels;
  • Office management including creating and implementing administrative systems and undertaking a broad range of complex and pressured administrative work; particularly adept at diary and email management
  • responding to highly sensitive, confidential situations with exceptional discretion, and handling confidential data within the requirements of data protection legislation and organisational policies;

Skills and abilities

  • Highly developed organisational skills, able to plan workloads and determine conflicting priorities to meet deadlines.
  • Excellent interpersonal and communication skills - written and verbal.
  • Excellent literacy skills; able to draft complex or nuanced correspondence and take accurate messages & notes of meetings.
  • Excellent computer skills with experience of using the Microsoft office 365 suite of software; typing speed of 60wpm or greater.
  • Able to work in a focussed and calm manner, methodically and accurately, paying attention to detail.
  • Very high levels of professionalism across all aspects of the work.
  • Appropriate and well-judged initiative.

Personal qualities

  • A reliable, honest and trustworthy person who is motivated, energised and fulfilled in this field of work.
  • An adaptable, approachable, and supportive team member with very high levels of emotional intelligence and self-awareness.
  • Strong commitment to a professional approach, high standards of productivity and committed to personal development.
  • Utterly respectful of confidentiality and able to respond to all manner of people in a tactful and sensitive manner.
  • Works effectively and remains resourceful and positive under pressure.
  • Can quickly identify and admit errors and work positively to rectify.

Desirable but not essential

  • Having a personal, living faith in Christ
  • Having an understanding of the structures and terminology of the Church of England
  • Educated to degree level

Non-clergy staff will be automatically enrolled into the Church Administrators Pension Fund (CAPF, DC Section). Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme.

There is no contracting – out certificate under the Pension Schemes Act 1993 in force for this employment in relation to the CAPF and CEFPS. Both CAPF and CEFPS members are contracted-in to the State Second Pension.

The Church Commissioners on behalf of the Bishop have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the CAPF DC section and be under 65 years or, if it is higher, their state pension age. Please note that insurance cover is not necessarily automatic and that underwriting may be required by the schemes in some instances. Cover will be subject to any terms and conditions laid down by the insurance company.