Project Administrator

This job has now expired
London
Employee
£26,954 p.a. - £28,983 p.a.

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The Archbishops’ Advisers for Appointments and Development (AAAD) supports senior staff with Appointments within the Church and works closely with Dioceses to identify and support those with the potential for senior office/wider responsibility.

It also provides leadership development, including coordinating the support to the Ministerial Development Review (MDR) process.

This is an excellent opportunity to support the Strategic Leadership Development Programme (SLDP) on a fixed term basis for 1 year.

As Project Administrator, you will provide the administrative, project and logistical support to the L&D programmes for the senior leaders within the Church of England and ensure that the clergy receive a high quality and efficient service and experience.

Key duties include:

  • Providing project administration support to new and on-going development initiatives including but not restricted to the Strategic Leadership Development Programme.
  • Assisting the SLDP Programme Lead with logistical support in planning the modules and other leadership development events. Attending, in person and on-line to manage the logistics during modules and events, liaising with SLDP participants through group communications as well as one-to-one advice.

We would like to hear from you if you have the ability to learn quickly and the motivation and commitment to give to this post which is expected to last for 1 year.

To arrange an informal discussion about the role, please contact Lorraine.burke@churchofengland.org

Interviews will be held on the 6th August 2021 (1st stage) and the 13th August (2nd stage).

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role

  • To manage and streamline the administration and logistical requirements for all modules and other events for all Cohorts of the SLDP and elements of the team’s other work as required.
  • To undertake research into and scope venues, hotels and other aspects to assist with event design.
  • To draft and develop succinct and cohesive communications to liaise with and support SLDP participants, the facilitators of modules, and the venues being used.
  • To monitor and update the budget for all Cohorts of the SLDP and to use regular budget monitoring meetings to ensure the accurate tracking of costs and the early identification of possible issues.
  • To keep the people related data and all module information on our on-line/learning platform and shared drive, up-to-date.
  • To develop high quality documents, briefings and slides to support both SLDP work and contributions to the governance committee overseeing the department’s work.
  • Use the Microsoft Office suite of software to produce and create project timelines, other planning documents, minutes/agendas, communications and presentations.
  • Assist with the set-up, implementation and continual use of a learning platform to improve the administration of the work for the team and users.
  • To provide some diary management to team members (booking internal and external meetings with Zoom / Microsoft Teams / rooms, administration support)
  • To comply with all office procedures and guidelines, including those concerning the use of IT, confidentiality and the protection/security of data.
  • To contribute to the achievement of any collective (team/office/organisational) objectives and undertake such other duties and tasks as may reasonably be required.
  • The postholder will be required to undertake travel, have overnight stays in venues across the country and on occasion work outside of normal office hours to support the planning and delivery of events.

The requirements

Essential

Skills/Aptitudes:

  • Good at and enjoys planning and organising with a strong attention to detail.
  • Works well to deadlines.
  • A positive, proactive attitude to all tasks approached.
  • Excellent communicator in writing and verbally.
  • Strong IT skills – in particular Outlook, PowerPoint, Excel and Word.
  • Ability to work comfortably with competing priorities - to reprioritise work when required, use problem solving skills to deal with issues if they arise.
  • A team player, able to work well both within a team and individually.
  • Is comfortable communicating with senior colleagues and stakeholders.
  • Flexibility to work across various department activities.
  • Comfortable handling and analysing confidential and often complex data.

Experience:

This role is pivotal in the smooth running of the department and personal attributes will be key to this role:

  • Planning and organising activities and/or events which support project work using software from the Microsoft Office suite - administrative duties as well as contributing ideas to improve the efficiency of processes/work.
  • Presentation creation using Microsoft PowerPoint and Excel for updating budget information.
  • Experience of dealing with customers / stakeholders.
  • Working with highly confidential documents (using and storing).

Education:

  • GCSE Maths and English or equivalent.
  • ‘A’ Levels or equivalent.

Desirable

Skills/Aptitudes:

  • Using Zoom and the functionality of the software to support the delivery of on-line events and modules.
  • Use of MS Project and SurveyMonkey (or other on-line questionnaire/survey software).
  • An interest in the subject of Human Resources or Learning and Development.
  • Interested in own personal Learning and Development.
  • An empathy with the mission of the Church of England and Christian values.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

As a member of the Armed Forces Covenant, we welcome applications from those of you who have served in our Armed Forces and their families.

We are committed to being an equal opportunities employer and to ensuring that everyone, job applicants, customers and other people with whom we deal, are treated fairly and not subject to discrimination. We will do whatever is necessary to provide genuine equality of opportunity. We continuously review our policies and processes to support our aim to create a workforce as diverse as the nation the Church of England serves..