Part-time Admin Assistant

This job has now expired
£20,387 p.a., pro rata (£11,650 p.a. for 20 hours per week)

We are looking for an enthusiastic Administrative Assistant to support the Department of Discipleship and Ministry in delivering education and training for people in the parishes of South London and East Surrey.

This is a varied role, with duties ranging from managing course bookings, to coordinating the receipt, marking and return of marks to students, during busy periods throughout the year.

You will need to be a flexible Administrative Assistant, used to working on your own initiative and under pressure, and with strong IT skills. Good interpersonal and team working skills are essential.

The possibility of this position being worked as a 20 hour per week, term time only position is open to consideration.

  • Take bookings and enter data for those attending courses and events
  • Receive and update personal data for Readers, SPAs and others as required
  • Prepare course materials: photocopying, collating and making up files and delegate packs
  • Maintain and tidy the small library, chase up unreturned borrowing
  • Co-ordinate receipt, marking and return of marks to students - Bishops Certificate essays
  • Co-ordinate receipt, marking and return of marks to students – Curate’s essays
  • Manage bulk emails of newsletters and other communications
  • Manage bulk mailings of programme brochures
  • Photocopy, collate and mail annual mailings to Readers and SPAs
  • Support SPA Training co-ordinator in administration of course
  • Support Administrator in co-ordination of curate’s programme
  • Other administrative support as required


  • Good IT and administrative skills with a keen eye for detail and able to work quickly and accurately
  • Competence in a range of Microsoft Office applications and capacity to research and learn new skills
  • Able to take direction and work to an agreed plan
  • Willingness to show initiative and take personal responsibility for tasks
  • Good inter-personal skills, able to communicate effectively with people from all backgrounds and of all abilities
  • Able to work under pressure and manage pressure points calmly
  • Flexibility – you will share a hot desk with colleagues


  • Experience of setting up and using online booking (e.g. Eventbrite)
  • Experience in an educational or church setting
  • An understanding of the structures and ethos of the Church of England

Founded in 1905, the Diocese of Southwark forms part of the Province of Canterbury in England and is part of the wider Church of England, in turn part of the worldwide Anglican Communion. the Diocese covers primarily the area of Greater London which is South of the Thames, together with the eastern part of the country of Surrey. It is one of the largest dioceses in terms of population and parishes and well as one of the most diverse.

The Diocese of Southwark provides a generous annual leave entitlement, inclusion in a non-contributory pension scheme and season ticket loan (see outline terms and conditions).