Making Disciples Team Administrator - part time (20 hours)

This job has now expired
Whalley
Employee
£11,522 for 20 hours

The Diocese of Blackburn

The Diocese of Blackburn represents the Church of England in most of Lancashire and part of Wigan Metropolitan Borough, covering an area of 878 square miles with a population of 1.3 million.

The Diocese is made up of two archdeaconries, Blackburn and Lancaster, with a total of fourteen Deaneries.

There are 281 Churches, comprising around 226 parishes, with around 250 clergy (c. 200 stipendiary) and 230 licensed Readers

The Making Disciples Team

The Making Disciples Team is one of five departments in Blackburn Diocese delivering aspects of Vision 2026 – the others being Being Witnesses to Jesus Christ, Growing Leaders for Jesus Christ, Inspiring Children and Young People, and Central Services/Enablers. The Making Disciples team’s purpose is to serve the diocesan vision ‘Healthy Churches Transforming Communities’ and to support parishes in playing their part in this vision becoming a reality. The Making Disciples Team is a busy department, which has few full-time staff, but many volunteers – lay and ordained - who work in a variety of roles.

The team are seeking to help parishes grow mature disciples of Christ, who are scripturally knowledgeable, spend regular quality time in prayer, are active members of their worshipping community (in small groups as well as the wider congregation) and are actively discipling others. They are equipped to live out their Christian faith wherever their own ‘frontline’ is, whether in their work, leisure, family or local community and give willingly of their time, talents and money to further the kingdom of God being fed on God’s word and sustained by the sacraments.

We are currently reshaping the Making Disciples team, which will help people to move on in their spiritual formation through:

  • Knowing the Scriptures better and equipping confident Christian disciples

  • Praying with greater depth and urgency for the Kingdom of God to come

  • Offering worship in Spirit and Truth through the ministry of Word and Sacrament

  • Giving generously of our time, talents and money to the cause of Christ

  • Offering discipleship consultancy, tools and training

  • Enabling mentoring and spiritual direction to be available to all, lay and ordained

This post will be located in the attractive surroundings of our diocesan retreat house, Whalley Abbey, which has just reopened as a Centre for Christian Discipleship and Prayer. It will require occasional travel to the diocesan offices at Clayton House, Walker Park, Blackburn, for major printing or mailing tasks.

Main Purpose and scope of the post:

To support the smooth running of the Making Disciples team, undertaking administrative and practical tasks to support the officers and volunteers associated with the department in their work and to enable the work of the department to run smoothly.

The post holder will primarily offer administrative support to the Archdeacon of Blackburn, the Stewardship Resourcing Officer, the Generous Giving Officer and the Director of Whalley Abbey. Providing administrative support to other colleagues and volunteers within the department will also be required from time to time as well as helping volunteers to gain valuable administration experience though assisting you with the support that you provide.

The post holder will be expected to use their own initiative in providing and seeking information and solving problems relating to the work of the department and enquiries from parishes.

Within the primarily administrative requirements of this post there is potential for the post holder gain wider experience of ministry within the Church of England. This may be of interest to an applicant exploring a vocation or a person looking for an internship experience.

Duties:

  1. Provision of efficient and accurate secretarial and administrative support to the team, including photocopying, typing taking minutes of meetings as required.

  2. Being proactive in scheduling tasks from a variety of sources to ensure that deadlines are met.

  3. Supporting the staff and volunteers who work in or are associated with the department, including coordinating administrative work and maintaining and updating records relating to the work of the staff and volunteers and the various departmental projects.

  4. Arranging appointments and managing diaries. This will include booking meeting rooms and ensuring the provision of adequate refreshments.

  5. Organising training events, residential conferences and other outreach activities, including advertising, arranging venues, managing bookings and enquiries and taking payments where necessary, liaising with speakers, producing handouts and PowerPoint presentations and, where appropriate, undertaking practical tasks during the event.- primarily the Roots of Faith programme

  6. Using own initiative in responding to enquiries to the Department. Providing and finding information and using judgement in directing calls to the appropriate person and ensuring that appropriate information is brought to the relevant person’s attention to ensure timely, effective communication between Parishes and the staff and volunteers who oversee different parts of the Making Disciples brief.

  7. Keeping the Department’s section of the Diocesan website up to date and posting on the diocese’s social media channels.

  8. Assisting in producing mailings, both electronic and paper, including layout and design, and devising appropriate mailing lists, such as Blackburn Prayers and the Lent and Advent Devotional booklets (print run c. 10,000).

  9. Provision of information for meetings that the Making Disciples team attend. This may involve some research.

  10. Attending Departmental and Diocesan events, Boards and Committees as appropriate, which may involve some evening and weekend working.

  11. Other relevant duties as required.

Skills and Abilities

Organisational and administrative skills. Proven ability to provide an effective support service.

  1. Proven ability to follow procedure and carry out routine tasks to give standards and deadlines

  2. Proven ability to use Microsoft office applications including Word to intermediate level, Excel, PowerPoint and Outlook.

  3. Proven ability to use business systems, including databases to record, check and search for information. Basic internet search skills.

  4. Written communication skills, ability to draft well-presented correspondence, accurate minutes, training notes and visual aids for presentation in a clear and concise style.

  5. Excellent teamwork skills, flexible, co-operative, supportive, able to share work to contribute to team goals.

  6. Ability to manage own workload according to given priorities

  7. Excellent interpersonal customer service skills able to maintain effective working relationships and to communicate well with members of the public with tact and integrity on the telephone and face to face.

  8. Ability to maintain the security and confidentiality of sensitive material.

For further information about Blackburn Diocese click here and for details on Whalley Abbey see the attached Ethos document.

For more information or to arrange an informal chat about this role please email Mark Ireland, Archdeacon of Blackburn, who is lead for Making Disciples: mark.ireland@blackburn.anglican.org. Tel. 07866 778791.

Interview date: Tuesday June 8th