Property Administrator

This job has now expired
Leeds
Employee
£11,247 to £13,222

Property Administrator

FTE Salary: £18,745 - £22,037 Pro Rata: £11,247 - £13,222

Location: offices in Leeds City Centre

Part Time 21 hours per week flexible over at least 3 days

Permanent

If you are an enthusiastic and highly motivated person who likes to do a good job and work as part of a team with an interesting property portfolio, then we would like to hear from you. We are a flexible organisation who have an opportunity within our Property Team for a Property Administrator.

Following the creation of the Diocese of Leeds in 2014, our team undertake all property management functions for a portfolio of circa 460 residential properties and 80 acres of land mainly used for farming and development opportunities. Individuals will be responsible for working with our Property Managers in the management of a wide-ranging portfolio of mainly residential properties across the Diocesan Area.

The Property Administrator will be:

  • Maintaining and monitoring electronic maintenance records;
  • Dealing with incoming calls, including general property enquiries;
  • Contacting trades people as required to arrange or progress work;
  • Handling the process of moving in and out of new occupiers, liaising regarding dates, utilities, garden maintenance, council tax and water rates and similar items;
  • Arranging inspection visits and processing inspection reports and maintaining the inspections and departmental diary;
  • Coding and passing incoming payments to the finance office and coding and copying accounts for payments;
  • Issuing rent demands, processing receipts and chasing arrears.

We take a team orientated approach but expect the team members to operate with a high level of autonomy and self-reliance. The successful candidates will enjoy freedom to get on with their role and work on their own initiative. The role offers the right individual the opportunity to work and develop in a progressive and ambitious organisation.

You need to:

  • be a suitably experienced and ambitious individual;
  • be capable of working on your own initiative;
  • be able to build relationships with effective communication skills;
  • have a track record in a related area of administration;
  • Have a demonstrable good basic education with evidence of commitment to further developing their knowledge

A competitive package includes a competitive salary, flexi-time scheme, an 8% non-contributory pension with an additional 5% matched contributions and 25 days annual leave plus bank holidays and four customary days a year between Christmas and New Year (pro rata 155 hours per annum for this role).

This is a part time role working 21 hours per week flexible over at least 3 days

Please apply through our Pathways job website here: https://pathways.churchofengland.org/job/pathways/2375/property-administrator

For more information on this vacancy, please contact John Knox, Head of Property on 0113 3530 213 / 07872 005311 / email: john.knox@leeds.anglican.org

The closing date for the vacancy is midnight Monday 10 May 2021

PRIMARY PURPOSE OF POST

  • To work as part of a team and assist the Head & Property and Property Managers with the smooth and efficient running of the property department and to provide a first point of contact to the department in relation to housing in designated Episcopal Areas.

MAIN DUTIES AND RESPONSIBILITIES

  • Maintaining and monitoring electronic maintenance records.
  • Dealing with incoming calls, including general property enquiries.
  • Contacting trades as required to arrange or progress work.
  • Handling the process of moving in and out of new occupiers, liaising regarding dates, utilities, garden maintenance, council tax and water rates and similar items.
  • Arranging inspection visits and processing inspection reports and maintaining the inspections and departmental diary.
  • Issuing tender documents as requested and processing returned tenders.
  • Processing, collating and sending out agendas for Property committees and advisory groups.
  • Preparing letters and reports.
  • Updating spreadsheets, eg expenditure, deeds records.
  • Servicing departmental meetings and events including hospitality.
  • Maintaining an electronic filing system.
  • Coding and passing incoming payments to the finance office and coding and copying accounts for payments.
  • Maintaining record of keys held and issuing and receiving keys when required.
  • Basic maintenance of the Property Department webpage and updates to the education buildings web pages.
  • Submission of insurance claims.
  • Issuing rent demands, processing receipts and chasing arrears.
  • Attending to the retrieval of deeds and files from storage.
  • Assisting with processing and claiming grants and other payments in relation to properties including schools.
  • Assisting with obtaining Trustees consents for school building works and other related property transactions.

This job description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties and responsibilities appropriate and commensurate to the post.

For Person Specification please see attached

The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has around 650 church buildings, housing stock of approximately 450 properties as well as glebe, farming and mineral interests.

The following information is furnished to assist staff joining the Diocese to understand and appreciate the work content of their post and the role they are to play in the organisation. However, it must be noted that whilst every endeavour has been made to outline all the duties and responsibilities of the post, this document does not permit every item to be specified in detail. It must also be noted that this job description may be reviewed from time to time, in conjunction with the post holder.

Our Values

The Diocesan values, Loving, Living, Learning, are vital to the way we encourage equality, diversity and inclusion in our workplace. We aim to:

  • Love God, the world and one another.
  • Live in the world as it is, but, drawn by a vision of something better, we want to help individuals and communities flourish,
  • Learn when we get things wrong, by listening and growing together.