Property Officer

This job has now expired
Leeds
Employee
£11342

FTE Salary: £28,355 Pro Rata £11,342

Location: offices in Leeds City Centre

Part Time 14 hours per week over 2 days (Job Share)

Permanent

If you are an enthusiastic and highly motivated person who likes to do a good job and work as part of a team with an interesting property portfolio, then we would like to hear from you. We are a flexible organisation who have an opportunity within our Property Team for a Property Officer.

Following the creation of the Diocese of Leeds in 2014, our team undertake all property management functions for a portfolio of circa 460 residential properties and 80 acres of land mainly used for farming and development opportunities. Individuals will be responsible for working with our Property Managers in the management of a wide-ranging portfolio of mainly residential properties across the Diocesan Area.

The Property Officer role will:

  • Undertake site visit to monitor progress of ongoing repairs, maintenance and improvement works;
  • Make recommendations both orally and in writing about any aspect of works;
  • Assist in the delivery of property surveys;
  • Ensure all reactive repairs are actioned promptly;
  • Instruct and supervise contractors and service providers;
  • Maintain registers to ensure that all properties are compliant with all Health and Safety, Fire Risk Assessment and all other statutory requirements;

We take a team orientated approach but expect the team members to operate with a high level of autonomy and self-reliance. The successful candidates will enjoy freedom to get on with their role and work on their own initiative. The role offers the right individual the opportunity to work and develop in a progressive and ambitious organisation.

You need to:

  • be a suitably experienced and ambitious individual;
  • be capable of working on your own initiative;
  • be able to build relationships with effective communication skills;
  • have a track record in a related area of property management;
  • Have a demonstrable good basic education with evidence of commitment to further developing your knowledge

A competitive package includes a competitive salary, flexi-time scheme, reimbursement of car and travelling expenses, an 8% non-contributory pension with an additional 5% matched contributions and 25 days’ annual leave plus bank holidays and four customary days a year between Christmas and New Year (pro rata 104 hours per annum for this role).

This is a part time role working 14 hours per week over 2 days (Job Share)

Please apply for this role on our Pathways job website: https://pathways.churchofengland.org/job/pathways/2374/property-officer

For more information on this vacancy, please contact John Knox, Head of Property on 0113 3530 213 / 07872 005311 / email: john.knox@leeds.anglican.org

The closing date for the vacancy is midnight Monday 10 May 2021

PRIMARY PURPOSE OF POST

  • To be part of a team within the Diocesan Property Department managing its residential, educational, agricultural and investment property portfolios. Specifically, to be responsible for monitoring and delivering site works of contractors engaged on property repairs, maintenance and improvements across designated Episcopal Areas.

MAIN DUTIES AND RESPONSIBILITIES

  • Undertake site visits to monitor progress of ongoing repairs, maintenance and improvement works, ensuring high quality of work and timeliness of completion is achieved.
  • Make recommendations both orally and in writing about any aspect of works including quality, design or cost, ensuring that value for money and safety are appropriately considered.
  • Monitor work on site in accordance with relevant regulations to ensure the safety of all persons affected by the works. Promptly report or act on breaches to Property Managers, Contractors and Consultants.
  • Support the Property Manager in the preparation of initial snagging work and post completion, the certificate of practical completion defects schedules and assist in monitoring to resolution.
  • Assist the Property Surveyor and act as first point of contact for compliance issues. This will include the preparation and management of appropriate registers and will cover asbestos, fire, carbon dioxide, legionella, Equality Act and other emerging and present risks.
  • Evaluation of the quality assurance and compliance of contractors.
  • Assist the team in the preparation of specifications, putting work out to tender and evaluation of any tenders received.
  • Attend pre-contract meetings where required. Report on the contractor’s anticipated building programme and on the performance of contractors and external consultants.
  • Maintain and issue weekly progress reports for all visits, instructions, amendments, quality, Health and Safety, test results.
  • To assist with the provision of information and data for the diocesan property advisory groups, Boards and committees and attend such meetings as are required.
  • To provide cover and support for other staff within the Property Department as and when required.

This job description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties and responsibilities appropriate and commensurate to the post.

Please see the attached document

The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has around 650 church buildings, housing stock of approximately 450 properties as well as glebe, farming and mineral interests.

The following information is furnished to assist staff joining the Diocese to understand and appreciate the work content of their post and the role they are to play in the organisation. However, it must be noted that whilst every endeavour has been made to outline all the duties and responsibilities of the post, this document does not permit every item to be specified in detail. It must also be noted that this job description may be reviewed from time to time, in conjunction with the post holder.

Our Values

The Diocesan values, Loving, Living, Learning, are vital to the way we encourage equality, diversity and inclusion in our workplace. We aim to:

  • Love God, the world and one another.
  • Live in the world as it is, but, drawn by a vision of something better, we want to help individuals and communities flourish,
  • Learn when we get things wrong, by listening and growing together.