As Senior Administration Assistant, you will provide a variety of administrative support including organising appointments, preparing the Bishop’s papers for meetings and maintaining an efficient and secure system for filing electronic files and papers.
You will ensure that the work of the Bishops' runs smoothly by taking a flexible approach to a varied and constantly changing role and providing cover in the case of absences, in the offices of the Bishops of Birkenhead and Stockport.
You will be based at Bishop’s House which is also the residence of the Bishop of Chester and his family.
To be successful you will need a calm and welcoming approach, administrative competence, and experience with office systems and the Microsoft Office Suite.
In order to facilitate and enable shared work as a team across three sites, it is anticipated that the wider administrative team will work together in the Chester office approximately one day a month.
Interviews will be held on the 24th May 2021.
Providing general administrative support for the Bishop and his immediate staff and offer cover when needed in the other Bishops’ offices.
Assist with the smooth running of the Bishop’s office, providing efficient administrative support to the Bishop of Chester, including assisting with the following tasks:
- Organising appointments and practical arrangements for visits and meetings.
- Preparing the Bishop’s papers for meetings and maintaining an efficient and secure system for filing electronic files and papers.
- Receiving, responding and dealing efficiently with emails.
- Opening incoming post and dealing with letters where appropriate.
- Handling a wide range of telephone enquiries with confidence, diplomacy and tact – answering queries directly or passing them on to the Bishop, his Chaplain or to other appropriate places.
- Typing letters, documents and reports, as required.
- Welcoming visitors and arranging catering as necessary.
- Ensuring that the office is kept tidy and all necessary equipment is purchased and maintained.
- Daily filing and the management of paper and computerised filing systems.
- Archiving of papers as appropriate.
- Using the office database.
- Taking an active part as a member of the Bishop’s Office Team (and the wider team across the three offices), sharing the flexibility and mutual cover of this team.
- Comfortable working around issues of Christian faith and emotionally intelligent.
- Work with accurate attention to detail, being aware of the bigger picture.
- Flexible approach to work, particularly in terms of office coverage across the three Bishops’ offices, and duties commensurate with assisting the Bishops to carry forward their work and ministry.
- Calm under pressure.
- Ability to work productively unsupervised.
- Ability to prioritise effectively.
- Willingness to work collaboratively, working well in a small team.
- Provide a calm presence in the office(s): in person, on the telephone and in digital communication.
- Welcome those who interact with the Bishops and maintain a working environment conducive to a Bishop’s House.
- In sympathy with the aims and objectives of the Church of England.
- Ability to communicate well with clergy, colleagues and the public on the telephone, digitally, and face-to-face.
- Maintain confidentiality and discretion in all sensitive matters and willing to be trained to recognise and refer safeguarding matters correctly.
- Good standard of literacy and numeracy.
- Ability to be accurate and precise, sometimes under deadline pressure.
- Proven efficiency in accurate typing, filing, and general administration.
- Competent user of IT ensuring skills are kept up to date, including an good knowledge of Microsoft Office.
The Diocese of Chester is in the province of York in the Church of England, part of the global Anglican Communion. We are linked with the Anglican Church of Melanesia in the Solomon Islands and the Dioceses of Aru and Boga in the Democratic Republic of Congo.
The Church of England comprises two Provinces, Canterbury and York. Each province is broken down into dioceses. There are 41 in England (42 including the Diocese in Europe).
For further information about us, please visit Diocese of Chester (anglican.org)