Business and Operations Manager

This job has now expired
LEICESTER
Employee
Negotiable

The vision of the Leicester Diocesan Board of Education is to support its 97 Church Schools in:

‘Transforming the lives of children and young people’

through education which is:

Effective As a result of visionary leadership and inspirational teaching, children and young people in the Diocese of Leicester achieve excellence. They are well-rounded and confident with a strong sense of self-worth. As learners transformed, they in turn transform their communities.

Distinctive Unequivocally Christ-like, our schools offer children and young people the opportunity to hear the Christian response to life’s big questions. Christian Worship is invitational, offering the whole school community an opportunity for renewal and to encounter the person of Jesus Christ. Religious Education is exemplary, enabling a genuine understanding of the role of faith and belief in modern society.

Rooted Our schools are rooted in prayer, partnership with parish and wider community and the teachings of Jesus Christ. Children and young people receive excellent Religious Education equipping them with a firm knowledge of the Christian faith and other key faiths.

Inclusive Like Jesus himself, our schools are ‘scandalously inclusive’. Children and families from all faiths and none are welcomed, respected and cherished. Serving the community in which they are placed, our schools exemplify, ‘love your neighbour’.

Are you thinking about how you can make best use of your exceptional operational skills in a creative and dynamic environment?

Are you keen to support the work of the Church of England in education?

Leicester’s Diocesan Board of Education (DBE) has a very exciting senior role in its forward-looking team. Through the Director and Assistant Director, the DBE works to support 97 schools and the church to enable the delivery of distinctive and excellent church school education; all within the context of an ever-changing educational landscape and the diocesan mission to young people.

We are looking for a Senior Business & Operations Manager who can lead the business and operational functions of the DBE and so facilitate the team’s work to support schools and parishes, meeting the Board’s charitable and strategic aims.

Purpose of the Job

To develop and provide a comprehensive business and operations service to the Diocesan Board of Education (DBE).

Scope of the Job

The Business & Operations Manager will have responsibility for a range of activities including Finance, Health & Safety, HR and Governance.

The Business & Operations Manager will work together with the Diocesan Director of Education and the Assistant Director of Education to ensure that resources are managed efficiently and in line with probity, thereby supporting the DBE as it seeks to achieve its strategic aims.

Main Responsibilities

Operations Management

  • Lead on managing our office at St Martin’s House and supporting the team when working remotely; coordinating an environment that is enjoyable for staff to work, equipped with the necessary resources for effective working, and that support wellbeing.
  • Manage key contracts and suppliers, for example, insurance, mobile phone contracts, IT equipment and software.
  • Lead the DBE’s health and safety policies and practices, ensuring policies and practices comply with legal requirements, are in line with our ethos and are implemented successfully.
  • Manage external technical support to ensure IT systems continue to be available to DBE team. Lead evolution and development of IT and systems capability to meet changing requirements and in response to evolving tools and services supporting DBE operations.
  • Act as the data protection lead. Lead on information management to ensure DBE information is conveniently and efficiently available and reusable.
  • Manage communications to ensure high quality print and online communications and effective use of the website and social media to engage with internal and external audiences.
  • Review and develop internal systems and processes to drive operational effectiveness, documenting where required.
  • Liaise with our HR advisors to ensure policies are up to date and promoting best practice.
  • Co-ordinate any future recruitment, induction, probation and staff review processes, leading on staff inductions for the office and the operations side of the organisation.
  • Manage DBE meetings (full board and two committees)
  • Clerk the meetings of the DBE and its sub-committees
    • Liaise with the DDE and Assistant Director (ADDE) in order to prepare agendas for DBE meetings, ensure papers are accurately prepared and distributed on time

Financial Management

  • Lead the day-to-day financial administration of the DBE, working with our external accountant, to ensure income and expenses are appropriately applied, tracked and reported.
  • Oversee financial processes and controls.
  • Ensure excellent value for money across all contracts and suppliers.
  • Maintain communication with professional advisors and organisations such as Investment Managers, Auditors, Payroll and VAT specialists.
  • Manage the Financial Planning & Analysis Cycle integrating the monthly management accounts, budgets and forecasts.
  • Ensure DBE financial deadlines are met.
  • Prepare financial information for reporting as required by the DBE or auditors.
  • Ensure the effective operation of the DBE’s financial control procedures addressing and reporting any issues on a timely basis.
  • Pursue income generating opportunities, including searching for suitable grants and managing the application process.

Work with the DDE to:

  • Prepare a realistic and balanced annual budget.
  • Manage the agreed budget to monitor and control performance to achieve value for money
  • Identify, report and explain any significant financial variances and identify solutions to resolve any underlying issues.
  • Advise the DDE if fraudulent activities are suspected or uncovered.
  • Prepare the DBE’s Risk Register for review by Board members.
  • Manage the annual report along with our accountant and auditors in the preparation of the annual accounts.

Governance

  • Maintain up to date knowledge of Companies House, Charity Commission and other relevant legislative requirements to ensure the DBE remains compliant and upholds best practice.
  • Develop and maintain organisational calendar of key internal and external cycles, filing and other deadlines.
  • File accounts and maintain up to date records and statutory submissions with Charity Commission & Companies House and others as relevant.

Other Responsibilities

  • Comply with all policies, procedures, legal and regulatory requirements.
  • Flexible to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
  • Respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.

Person Specification

Factors

Essential

Desirable

Qualifications

  • Educated to at least degree level or equivalent

  • Business Management or equivalent relevant qualification with a financial element

Knowledge, experience and skills

  • Business Management experience

  • Competence in Microsoft 365, with Excel in particular

  • Ability to analyse data

  • Experience of producing clear and accurate statistics, information and reports

  • Working knowledge of HR and Health & Safety practices

  • An understanding of procurement and contracts

  • An understanding of remote working practices

  • Working knowledge of income- generating activities

  • Successful experience in the submission of bids securing funding in the Charity sector

  • Proven high level of negotiating skills

  • An ability to interpret legislation and regulations

  • Working knowledge of Wordpress website administration

Personal Qualities

  • Ability to prioritise and communicate effectively with little to no guidance

  • Excellent interpersonal skills at all levels

  • Ability to deal with confidential matters both sensitively and with integrity

  • Willingness to work closely as part of a small, dedicated team

  • Ability to respond calmly and positively work under pressure to agreed deadlines and adapt to change

  • Commitment to the aims and objectives of the DBE, Leicester Diocese and the Church of England

  • Drive and initiative to take on new and different projects and tasks as they come up

  • Work effectively with a range of personalities

Equal Opportunities

  • Must be able to recognise discrimination in its many forms and be willing to put Equality Policies into practice

  • Advocate for diversity and equality

Employing body: Leicester Diocesan Board of Education, based at St Martins House, 7 Peacock Lane, Leicester LE1 5PZ.

Salary: £35-40,000 negotiable.

Hours: This is a full-time post at a senior level although part-time working would be considered for an exceptional candidate. Office hours are 8:30am-4:30pm. However, flexibility is needed as occasional evening working will be required. A Time Off in Lieu (TOIL) policy is operated.

Whilst the role is based at St Martin's House, the team are currently working remotely and it is expected that a level of flexibility will be offered in the future to facilitate home-working where possible.

Pension: The Diocese offers a non-contributory Defined Contributions Scheme.

Annual leave: 25 days per annum plus bank holidays.

Probationary period: 6 months

Start Date: The preferred start date is 1st June but this may be negotiated for an exceptional candidate.

The post may be subject to an Enhanced DBS disclosure.

The successful applicant will need to provide proof of right to work in the UK before taking up post.

For an informal conversation about the post you can talk to Carolyn Lewis, Diocesan Director of Education. Please contact by email initially to arrange a telephone call.

Applications should be made using the DBE Application Form which is available electronically from Carolyn Lewis: carolyn.lewis@leicesterdbe.org

LDBE is committed to being an equal opportunities employer and to ensuring that everyone is treated fairly and not subject to discrimination. We will do whatever is necessary to provide genuine equality of opportunity.

We are particularly keen to receive applications from candidates of global majority heritage as they are currently under-represented in LDBE.

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